Emergency Management Operations -ICS Flashcards
use of C4I
primary means by which regional communicates and coordinates during a major disaster, local exercise, chats/message traffic between base and Regional Operations Center
*all-hazards approach to threats, multi-tiered approach to Situational Awareness to support security/safety/integrity of Navy establishments/forces
ROC
Regional Operations Center
why was C4I developed
a C2 tool to assist in maintaining the security/integrity of the shore establishment
purpose of the C4I suite (webpage)
connecting network, C2 functionality, information management and associated reporting and other functional requirements in one integrated system
*electronic/coordinated application to connect locations to coordinate/connect to help w/exchange of info
3 versions of the C4I Suite
- all have same basic functions
- differences based on
- intended use: Operational versus Training
- classification: NIPR or SIPR
OCP
One Clear Picture
FMC
Fully Mission Capable
NMC
Non-Mission Capable
IMT
Incident Management Team
EPI
Emergency Public Information
EFAC
Emergency Family Assistance Center
FLOP
Finance/Admin
Logistics
Operations
Planning
Functions of Incident Management Team
- support incident commander
- gain/maintain/transmit SA & COP
- execute commander’s intent/CCIR
- coordination w/o all
- FLOP support
- develop IAP/contingency and long-term plans
- document the incident/IMT actions
MBO
Management by Objectives
how does ICS fit in?
Incident Command System (ICS) is part of the C2 component of NIMS
NIMS
National Incident Management System (NIMS)
key aspects of ICS -4
- management by objectives
- team members speak same language
- modular task-basd organization/scaleable
- manageble span of control
Command staff of ICS
Safety PAO/PIO Liasison JAG/LEgal Emergency Management
section chiefs in ICS
Operations
Planning
Logistics
Finance/Admin
branches under Operations
“Branches”
Security
Fire & Emergency Services
Port/Air Ops
leaders under Planning Section
"leaders" Resource Situation documentation damage/safety assessment demobilization
leaders under logistics
communications food medical mass care facilities supply/procurement
leaders under Finance/Admin
personal accountability,
cost unit,
time unit
role of incident commander
- works w/all
- emergency public information/mass warning/notifications
- mission readiness
- strategic objective development/exection
role of operations section
-coordinates w/ICP and dispatch
role of planning section
- data gathering/analysis regarding incident operations & assigned resources
- contingency planning, conducts planned meetings, completes situation unit log, prepares the IAP for each operational period
who prepares the IAP for each operational period
Planning Section
primary section responsible for EFAC coordiantion
Logistics section
status of an EOC prior to an incident
minimal watch element or COLD (not staffed)
Emergency Management Basic Plan (CNIC 3440.17)
- Functional area annexes (staff assignment,responder/equipment lists, databases
- support annexes (complex tasks: on-scene & EOC)
- Hazard-specfic annexes (EOC)
3 types of Annexes in the Emergency Management Basic Plan
- functional area annexes
- Support annxes
- Hazard-specific
position-specific checklists & information for EOC members
“Battle Books”
Battle Book
position-specific checklists and information for EOC members
how to find more about your specific responsibilities within the EOC?
“Battle Books”
3 overall keys to EOC success
teamwork, best practices, deliverables
what kind of objectives should an EOC develop
SMART-A objectives
strategies to update ALCON
- periodic update of major news (“Attention in the EOC”)
- round robin planned update by sections at a specific time
- OPS section chief periodic SA updates
- CO’s assessment brief and updates (major issues/decision points/commnder’s intent
- “make walls talk” w/key information displayed on walls
- minimize stimulation during meetings (giant voice ant AtHoc during traiing)
how can you communicate w/HQ
C4I Suite online fucntion
ways to do periodic EPI updates
AtHoc,
Giant Voice,
Social Media
CDO
command duty officer
PA
Public Address System
EAS
Emergency Alert System
WAAN
Wide Area Alert Network
GETS
Government Emergency Telecommunications Service
WPS
Wireless Priority Service
MWN
Mass Warning & Notification
options for MWN-9
“Mass Warning & Notification”
*NOTIFICATION TOOLS: Giant voice, internal building system, WAAN, CDNS, PA system, social media, HAM radio, Emergency Alert System, GETS, WPS
how quickly after an emergency is reported should affected DoD populations be notified if the event requires immediate attention
within 2 minutes
how quickly should all members of the Emergency Management team be notified after an emergency requiring immediate attention is received
100% of Emergency Management people/resources must know in under 10 minutes
how quickly should the target audience of DoD population be notified post emergency if they need to take immediate action
90% of the target population should know with 10 minutes
timeline of how quickly the MWN (Mass Warning & Notification) system should get world out about an emergency post notification
- 2 MIN: alert notification to all affected DoD population who must take immediate action
- under 10 MIN: 90% of the targeted pop is notified & 100% of all emergency responders
EPI
“Emergency Public Information”
- gives lifestaving info about an emergency and how to respond to it
- need to update periodically
- what has/is happening,, what you want them to do, matters of general interest
life-saving information about an emergency & what to do
EPI: Emergency Public Information
emergency family information system
NFASS
preparation EPI
-personal home emergency preparedness (aka kits, stockpile…)
mitigation like smoke alrms or earthquake straps on heavy equipment…)
-family info (NFASS)
-information about evacuation routes & emergency procedures
-develop a habit fo turning to the command for reliable information
how long should a disaster emergency kit sustain you
72hrs
EPI during the response phase
- lifesaving info
- quick/timely/accurate information
- direct public response and what to/not to do
recovery EPI
- accurate info
- action to take (gov program, insurance claims…)
- what to/not to do
- conditions of services/infrastructure
- changes to “normal” routine
command’s primary POC for all media coordination during an incident
PAO = Public Affairs Officer
JIC: Joint Informations Center if too big for a small department
command representative who interfaces w/ the media, issues press releases, social media updates
PAO = Public Affairs Officer
created if the Public Affairs Officer (PAO) needs a larger team for interfacing w/the public & media
JIC: Joint Information Center
departments under the Joint Informations Center (JIC)
Public Inquiry Gathering & Analysis Coordination & Production Dissemination Admin & Logistics
SA
Situational Awareness
PPR
Pre-Planned Responses
Routine EOC fuctions
- reviews EOC checklists/SOP
- refers to EM Plan/Appropriate HSA
- Executes other PPR (pre-planned responses)
- conducts information, resource, and finacial managemtn
MEF
Mission Essential Functions
BOS
Base Operation System
EOC Priorities
- CFO’s CCIR
- Mission Essential Functions (MEF) that support National Security & Military Strategy
- Mission: restore BOS functions like airfield & port ops
- Message: keep public up to date
what does the Commander Need to do at the Commander’s Assessment Brief
- Let Incident Mangement Team provide information
- initaial actions
- impact to personnel & mission
- requests for support/information/forces
- provide CCIR, commander’s intent, mantain OCP
define: Commander’s Intent
- concise expression of the purpose of the opeation & desired end state
- focus/prioritizes staff efforts
when should Incident Management Team seek Commander’s Intent if it is not offered?
staff should seek it during the Commander’s Assessment Brief to help establish incidnet priorities
how can the Commander’s Intent be further refined
when finalizing SMART-A objectives during the Command & General Staff meeting
how to use Commander’s Intent
- plan/maintain relevancy and continuity in an environment full of variables
- empower subordinates
- guides inititives and improvisation by defining success
- incorporates risk management
4 basic things a Commander’s Intent needs to describe
purpose
method
risk
end-state
what does CCIR include
elements of information personally required/approved by the Commander that directly affects his/her decision-making
(e.g. significant degredation of mission, death at installation, increased force protection posture…)
3 types of CCIR
- standing: general info requirements applicable to a wide range of scenarios/situations
- deliberate planing: needed to confirm/refute deliberate planning assumptions
- situational/incident specific
Comm Spider Diagram
shore enterprise best-practice model used within the EOC to display all organizations invovled in an incident/event and prevent redundant communications
stages of resource management
- Incident objectives, strategies, tactics
- ID requirements
- order/acuire
- mobilize
- track & report
- demobilize
- reimburse & restock
how do the different sections participate in resource management
- logistics: obtains
- operations: monitors/supports tactical use of the resources
- planning: tracks resources through the management proces
- finance: pay/reimburse
4 characteristics of a resource
- capability: how is it the most useful
- catagory: function
kind: broad characteristic
type: level of minimum capability to perform its functions
core of the EOC gamaeplan that serve to manage workflow
Incident Objectives
IAP
Incident Action Plan
SMART-A Objectives
Specific Measurable Action-0riented Realistic Time-Sensitive Assigned
CAP
Crisis Action Plan
AT Plan
Antiterrorism Plan
SOP/EOP
Standard & Energency Action Plan
what is the written IAP
series of standards/supporting documents that conveys the Commander’s priorities & directions for the execution of the plan for that operational period
core components of IAP
IAP Cover Sheet ICS 202: Incident Objectives ICS 203: Organization Assignment List ICS 204: Assignment List ICS 205: Incident Communciations Planb ICS 206: Incidnet Medical Plan Safety messages, maps, forecasts
where in the IAP can you find incident objectives
ICS 202: Incident Objectives
where in the IAP can you find the incident Medical plan
ICS 206: Incidnet Medical Plan
how far in advance should you plan for the condition of resources?
planning must be done far enough in advance to ensure that additional resources needed for the next operational period are available
*time to restock & how easy to get
first priority in emergencies
safety
RFI
REquest for Information
RFS
Requests for SUpport
Watch Turnover brief purpose
maintain situational awareness & sustain the flow of the battle rhythm by ensuring that onccoming staff understands current situation, possible developments, threats, and friendly capabilities
complete watch turnover brief includes
- current situation
- changes to CCIR
- major events that occurred on the watch
- upcoming IAP events
- ongoing ops
- RFI/RFS
- available resources
- personnel status
- opeational status (last/next 24hrs)
- logistics status
- commuications status
- schedule
support to families during an emergency
EFAC (Emergency Family Assistance Center)
- family information call center
- NFASS
NFASS
Navy Family Accountability & Assessment System
C3
C2, communications
CAT
crisis action team
C4IS
C2, communications, computers, and inteligence suite
CDNS
computer desktop notification picture
DIM
dead, injured, missing
DSCA
Defense Support of Civil Authorities
FPCON
Force Protection
HHQ
Higher HQ
HSA
Hazard specific appendix
ISB
Inciddent SUpport Base
MACS
Multi-Agency Coordination System
OPG
Operations Plannign Grop
SITREP
situation report
TWG
Threat working group
UC
unified command
NIMS
National Incident Management SYstem
MAC Groups
Multiagency Coordiantion Group
what is NIMS
- foundation to ensure we can work together in an incident
* best practices into a comprehensive standasrdized framework
who runs NIMS
FEMA
NIMS is for
all responders, public, gov officials
all incidents regarless of size, complexity, scope, planned/unplanned
stages of a mission
provention protection mitigation response recovery
what NIMS is/not
is a framework for incident response…not only Incident Comand System
NOT a response plan..it is a set of applicable concepts/principles
*standardizes resource management procedures across organizations…NOT a resource ordering system
*esential principles NOT a communication plan
3 NIMS guiding principles
flexibility
standardization
unity of effortt
unity of effort
coordinating activities among various organizational representatives to achieve common objectives
*so everyone can support each other
3 major components of NIMS
resource management
C2
communications & informational management
read NIMS resource
importance of resource management
in life/death, need to get right resources to the right place at the right time
4 key activities of resource managment preparedness
ID/typing resources qualifying certifying/credentialing personnel plan for resources acquire/store/inventory
what is the purpose of tracking/reporting resources
accountability
what do you do if you have resources on scene but they are no longer needed
demobolize
FEMA resource management & mutual aid link for information of NIMS resource typing & credentialing
*also NIMS Resource Typing Library Tool. online cataloge of all resource typing defintions
AHJ
Authority having jurisdiction
*entity that has the authority/responsibility to develop, implement, maintain, and oversee the qualification process within its organization or jurisdiction
3 things you need to do for personnel
Qualifying (meet basic standards like training, experience, physical/medical fitness)
certification
credentialing (verify they are qualified for that position)
“NIMS Guidelines for Credentialing Personnel”
what is the benefit of standardized resource management type/kind
you know exactly what capability/product you are going to receive b/c it was all standardized before the incident
what is a crucial part of resource management
recognizing gaps in resources
problem of unrequested resources
- creates additional supervisory/logistical/safety needs
- depletes available resources
- complicates resource tracking/accountability
- interferes w/access to the site by formal requests
- DO NOT self deploy; wait for official deployment notification
goal of demobilizaton (of resources)
orderly, safe, and efficient return of a resource to its original location & status
EMAC
Emergency Management Assistance Compact
*congresionally ratified mutual aid compact that defines a non-Federal state-to-state system for sharing resources across state lines duirng a disaster
mutual aid compact that defines non-Federal state to state system to share resources across state lines during an emergency
EMAC: Emergency Management Assistance Compact
NIMS 14 characteristics
common terms IAP integrated communications modular organization manageable span of control estab/transfer command accoutnability MBO incident facilities/location unified command dispatch/deploy comprehensive resource managemnt chain of command/unity of command information & intelligence management
overarching term for the 4 NIMS Command and Coordination system
MAC = Multiagency Coordination System
4 components of MACS
ICS
EOC
MAC Group
JIS
what is ICS
standardized on scene all hazards incident managemnet concept
*lets users adopt an integrated organizational structure to match the complexities and demands of all incidents
what needs to be established as an incident gets larger and more coordination is needed
EOC: Emergency Opeations Center
purpose of Unified Command
improved unity of effort in multiagency/multijourisdictions
what do members of the Unified Command work together to do
- determine objectives, priorities, strategic guidance
- establish a single system for ordering resources
- execute integrated incident operations
- maximize the use of assigned resources
job of the Liaison Officer
serves as the incident command POC for organizations not included in the Incident Command/Unified Command` (except media relations is under the PIO/JIC)
I/I
Intelligence/Investigations
what section of the Incident Command System is only established if needed
I/I = Intelligence & Investigations
under what section does I/I fall
Intelligence/Investigation
* varies: planning, ops, command staff, general staff, combo of locations
ICS facilities
ICP, staging areas, incident pase, camps
ICP
incident command post
location of on-scene management where the Incident COmmander/Unified STAFF IS
ICP = Incident Command post
where is a temporary place for personnel & resources until they are assigned
staging area
rostered groups of ICS qualified leaders/personnel
IMT = Incident Management Team
IMAT
Incident Management Assistance Team
*clarify that they support on-scene personnel and/or the affected jourisdiction
role of IMAT
ensure that federal activities align w/local priorities through participation in the unified command w/repsresnetatives from local, state, trival gov
- exist avt various levels of gov and withn the private sector
- regardless of who owns the IMAT or their specific mission, they oeprate using ICS
4 functions of EOC
- collecting, analyzing, sharing information
- support resource needs/requests
- coordinating plans and determining current/future needs
- coordinate/policy direction
how are personnel in NIMS/ICS organized
modular orgtanization
what do MAC groups do during incidents
- act as a policy-level body
- support resource prioritization/allocation
- make cooperative multi-agency decisions
- enable decision-making among elected and appointed official/Incident commander
- DOES NOT: perform incident command functions, replace primary function of EOC, coordinate/dispatch
activities of JIS
- develop/deliver coordinated interagency messages
- develop, recommend, execute public information plans/strategies
- advice on public affairs issues that could affect the incident managemnet effort
- address/manage rumors/inaccurate information that could undermine public confidence
4 very important things to remember when informing public/stakehodlers
- gather info
- verify information is accurate
- coordinating info w/other info
- disseminate consistent, coordianted, accurate, accessible, timely, complete information
7 things communications need to be
interoperatable (communicate across agencies/jurisdictions)
reliable
protable
scaleable
resillient (not lost if infrastructure is lost)
redundant
secure
interoperatability
capacity for emergency management and response personnel to interact and work well together
HSEEP
Homeland Security Exercise & Evaluation Program
*provides a standardized policy, methodolgy, and language for designing, developing, conducting, and evaluating all exercises
how many frameworks in the National Preparedness System
5
includes the NRF: National Response Framework
purpose of the National Response Framework
describes how we build/sustain/deliver core capabilities in 5 mission areas= prevention, protection, mitigation, response, recovery
what system does National Response Framework fall udner
the NRF is one of the 5 national frameworks of the National Preparedness System
what are the 5 frameworks under the National Preparedness System
Prevention Protection Mitigation Response Recovery
what is the National Response Framework built on
built on NIMS concepts
describes how the nation will respond to all types of disasters/emergencies
NRF: National Response Framework
goal of National Preparedness
“a secure and resilient nation with the capabilities required across the whoel community to prevent, protect agianst, mitigate, response to, and recover from the threats and hazards that pose the greatest threat
mission areas of NRF
prevention protection mitigation response recovery
FIOP
Federal Interagency Operational Plan
year of the Joplin, Missouri tornado
may 2011
NVOAD
National Voluntary Organizations Acitive in Disasters
good at reunification of kids with families post disaster
National Center for Missing & Exploited Children
who administeres the EMAC program
administered by the National Emergency Management Association
- post SAtafford Act implementation
- interstae mutual aid assistance
interstate mutual aid program
EMAC = Emergency Management Asistance COmpact
what does a state do if they think their resources and capabiliteis could be depleated by a disaster
Stafford Act to receive Federal Aid
how can Indian Tribes request federal help for emergencies
Stafford Acty
head of FEMA
Administrator
7 community lifelines to ensure during an emergency
safety & security food, water, & shelter health & medical energy (power & fuel) communications transportation hazardous material
3 response core capabilities are at all phases
“cross-cutting”
planning
public information & warnign
operational conditon
(additional: critical transportation, environmenttal, fatality management, fire management, mass care, infrastructure, search & rescue, security/law enforment, logistics/supply chain, public health/EMS, situational awareness
CISA
Cyber security and infrastructure agency
CIOCC
national cybersecurity and comunications integration center
+
National Infrastructure Coordination Center
National Coordinating Center for COmmunciations
