E304 Grievance Procedure (10-01-2009)

Question 1

[E304 Grievance Procedure]

What issues are not grievable under this policy?

Answer 1

Issues related to disciplinary actions

Question 2

[E304 Grievance Procedure]

All personnel may present a grievance regarding these 3 things:

Answer 2

1. Wages
2. Hours of employment
3. Conditions of employment

Question 3

[E304 Grievance Procedure]

The grievant may have one representative present at any meeting that is specifically scheduled for the presentation of the grievance. The representative may be:

Answer 3

1. A member of any employee association or labor organization
2. An Attorney
3. Another AFD employee not in the Grievant’s chain of command

Question 4

[E304 Grievance Procedure]

The Grievant’s rep may not be someone who is:

Answer 4

Directly involved in the subject matter of the grievance

Question 5

[E304 Grievance Procedure]

The rep may counsel the Grievant and may, upon approval from who, speak on the Grievant’s behalf, but will not disrupt the meeting:

Answer 5

Assistant Chief

Question 6

[E304 Grievance Procedure]

Who shall have sole authority to resolve a dispute regarding representation?

Answer 6

Assistant Chief

Question 7

[E304 Grievance Procedure]

All timelines for the grievance process includes:

Answer 7

Weekends and Holidays

Question 8

[E304 Grievance Procedure]

What happens if any deadline is missed by the department?

Answer 8

The process moves on to the next step

Question 9

[E304 Grievance Procedure]

What happens if any deadline is missed by the Grievant?

Answer 9

The grievance is considered resolved and dismissed

Question 10

[E304 Grievance Procedure]

Who establishes the timelines and deadlines for the process?

Answer 10

The Grievant and the Assistant Chief in the Grievant’s COC by mutual agreement

Question 11

[E304 Grievance Procedure]

In the pre-grievance stage, employees shall try to:

Answer 11

Resolve the issue with their immediate Supervisor and the person one level above that immediate Supervisor

Question 12

[E304 Grievance Procedure]

When should the pre-grievance stage begin?

Answer 12

Within 10 days of the event that lead to the issue

Question 13

[E304 Grievance Procedure]

What documents are required for the pre-grievance stage?

Answer 13

None

Question 14

[E304 Grievance Procedure]

If the issue is not resolved at the pre-grievance stage, the Grievant may, within ____ days after a pre-grievance stage meeting, file a:

Answer 14

• 5 days
• File a written statement of the grievance

Question 15

[E304 Grievance Procedure]

The written grievance shall be filed on a form adopted by the Fire Chief and shall:

Answer 15

Detail all issues and info relevant to the specific issue of the grievance

Question 16

[E304 Grievance Procedure]

The form shall be filed with the:

Answer 16

PSO

Question 17

[E304 Grievance Procedure]

The Grievant shall indicate on the form the name of:

Answer 17

The BC selected by the Grievant as part of the Grievance review panel

Question 18

[E304 Grievance Procedure]

Within ____ days after the written grievance is received by the PSO, a meeting will be scheduled to occur no more than ____ days after the grievance form is received by the PSO:

Answer 18

• 5 days
• 10 days

Question 19

[E304 Grievance Procedure]

Who will schedule the meeting after the written grievance is received by the PSO?

Answer 19

The Grievant’s Shift Commander

Question 20

[E304 Grievance Procedure]

Who will be the only attendees at the grievance meeting?

Answer 20

1. The Grievant
2. The Grievant’s Rep
3. The members of the Grievance Review Panel

Question 21

[E304 Grievance Procedure]

Who are the members of the Grievance Review Panel?

Answer 21

1. All members of the Grievant’s COC not previously involved in the pre-grievance stage
2. A BC or higher rank selected by the Grievant who is not in the COC
3. If a civilian employee is the Grievant, Human Resources Rep

Question 22

[E304 Grievance Procedure]

Who will serve as a facilitator for the Grievance Review Panel?

Answer 22

The Professional Standards Officer

Question 23

[E304 Grievance Procedure]

Who is responsible for recording or taking notes of the meeting, arranging the meeting, and keeping the focus on the issues of the grievance?

Answer 23

The Professional Standards Officer

Question 24

[E304 Grievance Procedure]

The Panel will meet only once for every grievance, but the meeting may last for up to _____ hours:

Answer 24

8 hours

Question 25

[E304 Grievance Procedure]

The purpose of the meeting is for the Grievance Review Panel to:

Answer 25

1. Hear the Grievant’s presentation
2. Consider the Grievance
3. Prepare a written recommendation to the Fire Chief

Question 26

[E304 Grievance Procedure]

The Panel shall try to reach a consensus on a recommendation to the Fire Chief, but if not able to do so, what will happen?

Answer 26

Each member of the Panel will write a recommendation the the Fire Chief

Question 27

[E304 Grievance Procedure]

Written recommendations of the Panel members will be submitted in writing to the __________ within _____ hours after conclusion of the Panel meeting:

Answer 27

• PSO
• 72 hours

Question 28

[E304 Grievance Procedure]

Who will make the final determination of a grievance?

Answer 28

The Fire Chief

Question 29

[E304 Grievance Procedure]

The Fire Chief should distribute their determination of the grievance within ___ days after receipt of the grievance packet:

Answer 29

30 days