E-Tech Lesson 3 Flashcards
is adding personalized information into letters and envelopes when they are being distributed and is done through a database. This whole procedure is usually automated.
Mail Merge
MS Word is able to print out whatever your requirements you have for the label, whether it be single label, tons of identical labels, or piles of different labels.
Label Generation
Two Components of Mail Merge
- Forum Document
- List or Data File
Our sample letter above is what we call a form document-the first component of our mail merged document. It is generally the document that contains the main body of the message we want to convey or send. The main body of the message is the part of the form that remains the same no matter whom you send it to from among your list.
Form Document
The second component of our mal merged document is the list or data file. This is where the individual information or data that needs to be plugged in (merged) to the form document is placed and maintained. One of the best things about the mail merge feature is that it allows data file to be created from within the Microsoft Word application itself, or it gets data from a file created in Microsoft Excel or other data formats.
List or Data File
Integrating or inserting pictures in your documents is fun and improves the impression of your document. A common use of inserting pictures on a document is when you are creating your resume. Though seemingly simple to do your knowledge on the different kinds of materials that you can insert or integrate in a word document and it characteristics can help you create a more efficient, richer document not only in content but also physical form. A better understanding of the physical form of documents as well as the different materials you integrate in it would allow you to be more efficient and versatile in using Microsoft word.
Integrating Images & External Materials
In practice, inserting an image or any other material in your document is quite easy especially if the material already exists in your local storage device. It is just a matter of opening up the image file through the Microsoft Word dialog box or wizard Sometimes, if the image you would like to insert is on a web page currently displayed on your screen, it could be copied and pasted. The real challenge is where to put the image you inserted or where to move it.
Image Placement
This is the default setting for images that are Inserted or integrated in your document. It treats your image like a text font with the bottom side totally aligned with the text line. This setting is usually used when you need to place your Image at the beginning of a paragraph. When placed between texts in a paragraph or sentence, it distorts the overall appearance and arrangement of the texts in the paragraph because it will take up the space it needs vertically pushing whole lines of texts upward.
In Line with Text
This setting allows the image you inserted to be placed within the paragraph with text going around the image in a square pattern like a frame.
Square
This is almost the same as the square setting, but here the text hugs or conforms to the general shape of the image. This allow you to get a more creative effect on your document. This setting can mostly be achieved if you are using an image that supports transparency like a .GIF and. PNG file.
Tight
This is almost the same as the square setting, but here the text hugs or conforms to the general shape of the image. This allow you to get a more creative effect on your document. This setting can mostly be achieved if you are using an image that supports transparency like a .GIF and. PNG file.
Through
This setting pushes the texts away vertically the top and/or the bottom of the image so that the image occupies a whole text line on its own.
Top & Bottom
This allow your image to be dragged and placed anywhere on your document but with all the text floating in front of it. It effectively makes your image look like a background.
Behind Text
As it suggest, this setting allows your image to be placed right on top of the text you placed the image on, it will be covered by the image.
In front of text
