Documents, Records & Manuals Flashcards
Garbage Management Plan/Record Book
Every ship 100 GRT and above, and every ship certified to carry 15 or more people, is required to have a Garbage Management Plan. Verify this document is in the working language of the crew – in either English, French or Spanish – and has a designated person in charge of carrying out the plan. Ensure completed records have been maintained for at least two years and each completed page has been signed by the ship master and the officer in charge. Ensure no plastics are discharged into the sea, each discharge to the reception facility has a receipt of discharge, and each entry for incineration/discharge includes the date/time/type of garbage/estimated amount
SOPEP
Oil tankers of 150 GT or more, and all ships of 400 GT or more, carry a SOPEP approved by the administration.
SMPEP
Chemical tankers of 150 GT and above certified to carry noxious liquid substances in bulk carry a SMPEP approved by the administration. Ships can combine a SMPEP for noxious substances with a required SOPEP and call it the “Shipboard Marine Pollution Emergency Plan
Non-Tank Vessel Response Plan (NTVRP)
Self-propelled ships of 400 GT or greater using oil for main propulsion, other than tank ships, and operate on the Navigable Waters of the US are required to have a NTVRP approved by the USCG. The NTVRP approval is valid for five years unless otherwise stated, and is verified when the ship submits Notice of Arrival (NOA)
Tank Vessel Response Plan (VRP)
Ships constructed to carry, or that carry oil in bulk as cargo and operate on the navigable waters of the U.S., are required to have a VRP approved by the USCG. The VRP approval is valid for five years unless otherwise stated, and is verified when the ship submits the NOA.
Bunker Delivery Notes
Verify ship is maintaining bunker delivery notes onboard for a minimum of three years after fuel delivery. Fuel samples also accompany each bunker delivery note and need to be maintained onboard for at least 12 months from the time of delivery or until fuel is consumed, whichever is later.
Ballast Water Management (BWM) Plan and Records
Applies to all ships equipped with ballast tanks and operate in the waters of the U.S. Use the table in reference (j), § 151.2035(b), in determining applicability for the installation of a ballast water treatment system. Also look in MISLE special notes to determine if an extension letter has been issued to the ship.
ORB
A comprehensive examination of the ORB sets the tone for an engine room examination tracking the flow of oily waste, (3.1 tanks). This allows you to account for where the sludge and oily water is moved to/from and disposal.
Review several consecutive weeks of soundings (3.1 tanks) to account for the movement/disposal of sludge.
If ship is approved to burn sludge in the incinerator as a method of disposal, verify logbook entries of use against material condition of the equipment.
Take notes of OWS operational entries (D.15.1 code) in the ORB for verification
