Data Management Lv 1 Flashcards
Can you tell me three principles of GDPR and the Data Protection Act 2018?
“7 principles:
- Data to be processed lawfully, fairly and in transparent manner
2.Collected for legitimate purposes and not further processed
- Relevant and limited to purposes collected
- Accurate and kept up to date – any incorrect data should be erased
- Kept in form which permits identification for period of time that it is necessary (Storage limitation)
- Processed in a manner that ensures appropriate security of data, using appropriate technical or organizational measures (Security)
- Accountability”
How do you comply with GDPR and the Data Protection Act 2018 in your role?
“Set out in our Terms of Engagement the clients rights and process if they wish to raise a complaint on how we arne:
- Handling their data
- Reason for collecting data
- How we use the data
- How long it is kept
- How we might share your data”
Give me an example of how you process and handle confidential information.
Project data can be stored locally in files with restricted access to those who need it.
Give me an example of how you ensure that data is kept securely
“1. Password protecting documents
- Reviewing who has access to folders
- When sending emails make sure they are encrypted so they cannot be intercepted
- Antivirus Software”
What do the Privacy and Electronic Communications Regulations 2003 apply to?
It is a law in the UK governing electronic marketing such as email or telephone. Companies must ensure that they have the customer’s consent to electronically market to them by phone, fax or email.
What is copyright?
“Set of exclusive rights granted to creator/author of original work, including the right to copy.
These rights can be licensed, assigned or transferred
Form of intellectual property
Cown Copyright refers to all material created and prepared by the government, such as laws, public records, OS mapping.
It is essential that you acknowledge any copyright for informaiton duplicated in your work”
Can it be transferred?
Yes
What is the Freedom of Information Act 200?
“It gives people the right of access to information held by public bodies
The public body must tell any individual requesting sight of information whether it holds it
Normally the public body is required to supply it in 20 working days in the format requested.
It can change for the provision of the information. “
Can you tell me about the retention of files and the Limitation Act 1980?
Section 5 of the Limitation Act 1980 states that legal action must be brought within six years of the issue arising. Businesses, then, have a responsibility to keep these documents for at least six years after they expire so they can refer to them if there’s a disagreement.
Give me an example of a property information tool.
“1. Land registry account
- GIS mapping system
- EG Radius”
Tell me about how you extract data from a source regularly used in your role.
I regularly extract information from Land Registry, this is to find ownership information, leases and title boundaries.
What are the limitations of primary/secondary data sources?
The disadvantage of primary data is the cost and time spent on data collection while secondary data may be outdated or irrelevant.
How do you validate information?
Seek further clarification from other sources
What is the difference between a deed and a registered title?
A title is a concept which grants ownership rights to a property owner, while the deed is the legal document stating the rights of ownership.
How do you source title information?
Land registry
What are the differences between manual and electronic records?
“Manual records can process limited volumes of data, electronic large volumes
Manual records use paper to store data, electronic uses computer storgae devices
Manual records have less speed than electronic data
Manual records have high cost of processing as is human based”
What is an index map?
May showing all land and property thats registered with HM Land Registry
What does encryption mean?
The process of converting informaiton or data into code
What is a firewall?
A firewall is a network security device that monitors incoming and outgoing network traffic and permits or blocks data packets based on a set of security rules.
How can you protect electronic data from viruses?
“1. Educate yourslef about ransomware and phishing
2. Firewall and Antivirus softwares
3. Regularly review password
4. Back up your data
5. Test back up and its restore capabilities “
What does block chain mean?
A blockchain is a digitally distributed, decentralized, public ledger that exists across a network.
What is BIM and how can it be used?
BIM is used for creating and managing data during the design, construction, and operations process.
Explain the growing use of AVMs in the industry.
Real Estate appraisal approach that uses statistical modelling techniques and software to value proeprties. Large amounts of data to rely on and speeds up the valuation process. Attractive for lenders to make low risk lending decisions.
What AVMs are you aware of?
“Valuer assisted AVM’
AVM assisted valuations”
