Data Management Level 3

Question 1

What was your first level 3 example?

Answer 1

Sharepoint

Question 2

What is a secure file transfer system?

Answer 2

• Method for securely sharing files between different locations or individuals.
• It uses encryption and other security measures to protect the data during transmission
  Key features include:
• Encryption
• Authentication
• Access control
• Audit trails

Question 3

Why did you advise on sharepoint? What are the pros?

Answer 3

It is a centralised location which can be accessed by authorised parties simultaneously
Pros
* Centralised collaboration
* Easy to track data
* Reduces duplication
* Secure
* Mobile access

Question 4

What are the cons of sharepoint?

Answer 4

Cons
* Complex to set up
* Security concerns if insufficient user training

Question 5

What else could you have used instead of sharepoint?

Answer 5

Google drive
- Less robust that SharePoint
- Limited customisation
Dropbox
- Limited collaboration features
- Can be ore expensive

Question 6

How did you ensure only authorised personnel have access to the sharepoint?

Answer 6

• Permission levels
• Granted access
• Strong passwords

Question 7

Why did you advise that it was password protected?

Answer 7

• Protect clients data

Question 8

What follow up advice did you give?

Answer 8

• Given the success we should continue to use for future quarterly valuations

Question 9

What was your second level 3 example?

Answer 9

Benchmark slides

Question 10

What was the purpose of the benchmark slides?

Answer 10

• Collate evidence in a centralised place
• Displayed clearly
• To help the wider valuations team provide high-level views on market transactions

Question 11

What was included in the slides?

Answer 11

• Occupational and investment Market updates
• Benchmark yields
• Recent transactions
• Date
• Parties
• Price
• NIY
• Beds

Question 12

What historic data did you analyse?

Answer 12

• Transaction volumes
• Supply and demand of student figures
• Transactional evidence
• Compared from the previous quarter

Question 13

Why did you use powerpoint?

Answer 13

• Best way to visually display

Question 14

How did you distribute to clients?

Answer 14

via email

Question 15

Was it safe to distribute by email?

Answer 15

• Yes only those who had opted in received the powerpoint

Question 16

What advice did you give for the benchmark slides?

Answer 16

• Helped to advise clients on market transactions

Question 17

How did it help to advise your client?

Answer 17

• They were aware on the PBSA market and current transactions
• Current BIC yields

Question 18

Did you advise on asset classes you have not regularly valued?

Answer 18

Only on transactions where I provided transaction details
I did not provide advice on assets that I was not competent on

Question 19

What advise did you give on other asset classes? Were you competent to do so?

Answer 19

Example – retail benchmarks etc
I ensured I had the sufficient skills and knowledge to advise my client on the benchmarks but nothing more

Question 20

Where was it stored?

Answer 20

• Only people in the department have access to these files
• All files are stored on my firms’ internal network which requires a double password to gain access. Each client’s file is named and dated

Question 21

What if there was an sensitive data in the slides?

Answer 21

• Not sensitive data was added to this as it was distributed externally