Data Management L2

Question 1

How have you obtained data from published sources for use on a project?

Answer 1

Regularly use Nimbus Maps which provides live data from published sources to support all my work. Land Registry, Business Rates, EPC’s, Title deeds, flood risk, planning.

Question 2

How have you obtained data from in-house sources?

Answer 2

I regularly use agreed heads of terms to update comparable database for use in our department.

Question 3

How have you set up and used paper-based or electronic project filling systems?

Answer 3

Develop a Standard Naming Convention
Create a Logical Structure
Set Access Permissions
Implement a Filing Policy
Regularly Review and Maintain
Backup Your Files

Question 4

How have you used a computerised central project database?

Answer 4

Limited use because we are a small company. We do however use Alto CRM to manage customer communications, and property records, this too is limited because it is essentially a residential property tool.

Question 5

How have you written clear and factual reports on information extracted from a property record or information system?

Answer 5

I provided a client with a spreadsheet detailing information on commercial properties in Broadway High Street. It detailed property, floor plans, measurements, ITZA, rents, capital values and yields. The data came from our own records, market research with other agents and land registry. I supported it with a written summary.

Question 6

How have you interpreted plan/map data?

Answer 6

Site Plans: For site plans, commonly used scales include:
1:200
1:500
Floor Plans: For floor plans, RICS recommends:
1:50
1:100
Location Maps: For location maps, which provide a broader context of where the property is situated, typical scales include:
1:1,250
1:2,500

Question 7

How have you interpreted legal language in relation to property records?

Answer 7

To the best of my ability, where there is uncertainty I recommend client seeks a legal opinion, or I consult the clients legal advisor with consent.

Question 8

How have you ensured good data security?

Answer 8

Where necessary I:
Lock documents with a password
I do note share on external email
I limit distribution
I ensure files are saved in the appropriate place so that access is secured from people outside my department.
I try to destroy paper copies of disposable documents.
I delete obsolete files.

Question 8

How have you inputted survey and valuation data?

Answer 8

I use Microsoft excel to manage almost all the data relating to individual valuations. Secure, orderly, easy to analyse.

Question 9

How have you searched for comparable evidence?

Answer 9

I tend to use a variety of sources:
Online listings
Nimbus
Land registry
Rightmove
Always verify data with agent acting for landlord/vendor.

Question 10

How have you used data searches for due diligence functions?

Answer 10

Companies House data for tenants
Online check for planning during valuations
Checking a person for AML reasons PEP.