Data Management Flashcards
How long do you need to keep data for
6 years if contract is signed underhand
12 years if contract is signed as a deed
RICS recommends 15 years
What data systems are used in your organisation
Microsoft Teams
Shared Hard drives
Cost Ex
What sources of Pricing data are available
BCIS
SPons
Benchmarking
In house data
What is BCIS
Building Cost Information Service
Provides cost and price data for UK construction industry.
What is the data protection act 2018
UKs implementation of GDPR
Sets out how your personal information is used by organisations , businesses or the government
What is GDPR
General data protection regulations
its a regulation on data privacy laws across the EU
it addresses the transfer of personal data outside the EU
Whats the purpose of GDPR
Harmonise Data privacy laws and provide greater protection and rights to individuals.
Potential for large fines and reputational damage .
Who are the key persons outlined in GDPR
Data Controller : decides how and why to collect the data
Data Processor : Processes data on behalf of the controller
Data Subject : induvidual whom the personal data is about.
Data protection officer : is a guarantor of compliance
Whats the difference between data processor and data controller
Data processer processes the data
Data controller : decides how and why they are going to collect the data.
What are the 7 principles of GDPR
lawfulness
purpose limitation
data minimisation
accuracy
storage limitation
security
accountability
What are the 8 individuals rights under the GDPR
to be informed
to access
to rectification
to erasure
to restrict processing
to object
to data portibility
If you end up destroying a document , what things should you consider beforehand
Is it an original contract or document
Could the document be required for litigation or other proceedings
is a backup copy available
