Contract administration

Question 1

What types of contracts are you aware of and you have worked with?

Answer 1

JCT standard building contract
Minor works
Minor works withCDP
ICD AND D&b

Question 2

What is a relevant event

Answer 2

Force major, Varaitions adverse weather, employer site handover delay

Question 3

When might an early warning notice be issued

Answer 3

In the event that a contractor anticipates that an EOT will be required

Question 4

What is relevant matter?

Answer 4

A relevant matter, entitles the contractor to loss and expense
Includes supply goods or materials from the client side for example

Question 5

What is a target cost contract?

Answer 5

A contract with both Client and contractor work together using an open book method with transparent pricing

Question 6

What is a compensation event?

Answer 6

Similar to relevant matter in JCT

Question 7

Is the contractor always entitled to law an expense and when they are granted an extension of time?

Answer 7

No, however a relevant event may lead to an EOT however burden of proof will be required from the contractor.
If there is concurrent delays, it means no

Question 8

What are the limitations to JCT minor Work

Answer 8

Limitations to JCT minor works contract is there’s no area of a sectional completion, client representative, nominated subcontractor, generally suitable for minor projects that are simple in nature

Question 9

Documents would you refer to assist in advising on the most suitable form of contract?

Answer 9

Rics contract administration GN
Riba plan Work RIBA
Jct contract decision chart

Question 10

What information is included in the RICS CONTRACT ADMIN GN

Answer 10

Role and responsibilities
Pre-contractor, tender process and contract preparation
Contract documents and type of contract documents
Instructions and variations extension
Relevant events
Lost unexpected claims relevant matters
Payment procedures

Question 11

At two Beechwood, can you give examples of contract instructions issued?

Answer 11

Contract instructions for the plastering variations

Question 12

Add to Beechwood were there any issues at any point with the valuation under?

Answer 12

Yes, there was negotiations on a valuation due to the contractor wanting to hack with more render than the approved amount

Question 13

Photo documents to see if my contractor within the tender return in a designer and build contract

Answer 13

Contract some analysis
Employees requirements
Construction phase plan
Insurance certification

Question 14

Can you give one example of a monthly meetings you carried out?

Answer 14

In my meeting, I would discuss update on plan works for the period ahead, any health and safety matters, quality assurance and design, budgets and design and technical submission, contract issues, client and stakeholder matters, permits and approvals, previous actions , any other business, next meeting

Question 15

At Gateway Park, give some examples of variations that occurred on the project

Answer 15

There was an additional variation cctv installation due to blindspot

Question 16

Using a specific variation, explain the process you followed in issuing a variation

Answer 16

Review the requirements on site
Requested a quote from the contractor that was in line with the original pricing
Negotiated the variation
Confirm the variation with the contract instruction
Recorded the variation

Question 17

At 2 to 3 Man joinery why were you reviewing the contract doc

Answer 17

I always insured to review the contract documents to ensure that I’m in line with the contract schedules and drawings

Question 18

At 2 to 3 manor joinery explain what you mean when you state that additional block work was required due to aesthetic appearance

Answer 18

The poor repair was carried out using Work and it should have been done in brickwork required for replacement

Question 19

At 2 to 3 Man joinery why was the variation picked up as an addition or variation to the contract?

Answer 19

This was due to limitations on site during the design and specification stage

Question 20

At 12 Crossways, why did you advise the client liquidated damages should be set at a specific value

Answer 20

On this occasion, I advised the client how the liquidated damages should be calculated, which is a pre-estimate of the landlord loss. On this occasion, the landlords loss was the loss of rent.

Question 21

Liquidated damages be documented clearly

Answer 21

Liquidated damages should be demonstrated clearly and timeframe should be given. This allows the contract to factor in the risk when tendering.

Question 22

At 12 crossways while you advising there should be additional information added to the contract

Answer 22

I apologise and this statement was poorly worded, I meant to say that I informed the client that the liquidated damages amount is required in the contract and how it should be calculated. On this occasion, I advised that it should be the landlords rent