Chapter27-Administrative Responsibilities

Question 1

What places into writing the expectations of the organization based on the organizational model and strategic and operational plans

Answer 1

Policies and procedures

Question 2

What are the three evaluation models?

Answer 2

Goals based, process based, or outcome based

Question 3

Policy and procedures are most effective if they are treated as what

Answer 3

Dynamic documents

Question 4

What is a planned quantitive allocation of resources for specific activities

Answer 4

Budget

Question 5

What is a model or format to which the budget process conforms

Answer 5

Budget system

Question 6

What describes how cost or revenues are divided between capital and operational purchases

Answer 6

Budget type

Question 7

What type of budgeting consist of a list of revenue sources and a list of proposed expenditures for the budget cycle

Answer 7

Line item budgeting

Question 8

What is the most common form of budgeting systems in North America

Answer 8

Line item budget

Question 9

What form of budgeting requires all expenditures to be justified at the beginning of each budget cycle and operates assuming that the organization has zero money to run the operation

Answer 9

Zero based budgeting

Question 10

What form of budgeting is when members of independence sections are branches are assigned to a project manager to run a specific section of a budget such as building a fire station

Answer 10

Matrix budgeting

Question 11

What type of budgeting is categorized by a program or activity which is often a form of line item budgeting that uses categories different from the normal format

Answer 11

Program budgeting

Question 12

What type of budgeting is categorized by function or activity of performance

Answer 12

Performance budgeting

Question 13

What type of budgeting would be used if fire and EMS were paid per appearance

Answer 13

Performance budgeting

Question 14

What type of budgeting system helps provide a framework consistent with the organizations goals, Objectives, policies, and strategies for making decisions about current and future programs through planning, programming, and budgeting

Answer 14

Planning programming budgeting system

Question 15

Where is the planning and programming budgeting system used most

Answer 15

Military and department of defense

Question 16

What are the two main types of budgets used by public organizations

Answer 16

Capital budgets and operating budgets

Question 17

What is a big money I don’t expected to last more than 1 to 3 years

Answer 17

Capital item

Question 18

What is a budget used to pay for reoccurring expenses of day-to-day operations

Answer 18

Operating budget

Question 19

How are capital purchases paid for

Answer 19

One time earmarked funds such as bonds

Question 20

How are operating budgets paid for

Answer 20

Sales tax or property tax

Question 21

Operating budgets are generally developed over how many months prior to the new budget

Answer 21

Six

Question 22

What are the four stages to budget implementation

Answer 22

Budget formulation, budget enactment, budget execution, and budget auditing/assessment

Question 23

Who generally monitors the budget process

Answer 23

Jurisdictions finance or revenue department

Question 24

What are the three budget cycle is used in the US

Answer 24

January 1 to December 31, July 1 to June 30, or October 1 to September 30

Question 25

Which budget cycle does the government use

Answer 25

October 1 to September 30

Question 26

What taxes the major source of revenue for state and municipal governments

Answer 26

Property tax

Question 27

Property taxes also known as ad valorem which means

Answer 27

According to value

Question 28

What is the primary revenue source for most operating budgets

Answer 28

Sales tax

Question 29

What is a tax levy based on the assessed value of property and collected by the local government for a special purpose such as operation of a fire department or EMS service

Answer 29

Special purpose tax levy

Question 30

What is the term used for collected funds from building permits, plans review, reports, vehicle registration

Answer 30

Fees

Question 31

What is an account who's assets are managed by a trustee or Board of Trustees for the benefit of another party

Answer 31

Trust fund

Question 32

What type of trust fund is either perpetual or long term and allow us the people to collect income from interest or capital

Answer 32

General trust fund

Question 33

What is a trust fund using short term funds that are spent in the current year for a specific purpose

Answer 33

Specific trust fund

Question 34

What what type of fun is established to finance an account for the acquisition, operation, and maintenance of government facilities and services

Answer 34

Enterprise fund

Question 35

What types of facilities are generally run by enterprise funds

Answer 35

Hospitals and the transport section of EMS services

Question 36

What type of find receives money from a single resource such as building or smoke detector inspections

Answer 36

Restricted fund

Question 37

Restricted funds can only be used for

Answer 37

Life safety and fire safety programs

Question 38

What is a certificate issued by the government entity or jurisdiction that promises to repay the principal along with interest on a specified date

Answer 38

Bond

Question 39

What is considered the safest bond

Answer 39

US treasury

Question 40

Grant should never be used on what type of budget

Answer 40

Operating

Question 41

What do non-government grants provide

Answer 41

Funding for CPR programs

Question 42

What type of Grant has funding available for a specific purpose with minimum conditions

Answer 42

Block grant

Question 43

What are the six steps to the normal budgeting process

Answer 43

Planning, preparation, implementation, monitoring, evaluating, and revising

Question 44

What happens in the budget preparation phase

Answer 44

A budget proposal is created

Question 45

What is the final review that a budget request document receives

Answer 45

External review

Question 46

What is the next step after the budget has been approved

Answer 46

Budget implementation

Question 47

What portion of the budget process is where the budget is watch to ensure its effectiveness and prevent any crisis if the economic environment changes

Answer 47

Budget monitoring

Question 48

What is the final stage of the budget process

Answer 48

Budget revision

Question 49

What is an RFP

Answer 49

Request for purchase

Question 50

How do you configure lifecycle cost

Answer 50

Initial purchase plus maintenance

Question 51

What permit small organizations to benefit from lower purchase price is that result from large quantity purchases of similar types of equipment

Answer 51

Group purchasing arrangements

Question 52

What is it called when contract language is included that allows other organizations to use existing beds for a specified period of time

Answer 52

Piggyback bids

Question 53

What fun is generally cost higher than $1000

Answer 53

Capital funds

Question 54

What is and option if equipment is needed for a short time and funding is not available

Answer 54

Lease

Question 55

What allows the entity to spread cost over a large amount of time

Answer 55

Lease to purchase

Question 56

What combine specific fire protection equipment requirements of the organization plus the legal requirements of the finance or purchasing officer of the jurisdiction

Answer 56

Bid specification

Question 57

What defines the legal obligations that are necessary to meet the specification and are written by the purchasing department

Answer 57

Boilerplate

Question 58

Which part of the planning process is budget planning

Answer 58

Strategic plan

Question 59

What is the type of budgeting that is categorized by a program or activity often a form of line item budget that use categories different from the classic line Item budget

Answer 59

Program budgeting

Question 60

What are the steps to the purchasing process

Answer 60

Determine phones, create bids, evaluate bids, score bids, award the purchase

Question 61

Who has the responsibility of monitoring the policies and procedures within the organization

Answer 61

Chief officers

Question 62

How many emergency response unit should equipment be supplied for as a minimum for equipment evaluation

Answer 62

One

Question 63

Who makes the final decision on what is purchased

Answer 63

The governing body

Question 64

Which type of budgeting is used to fund programs that involve variety of departments

Answer 64

Matrix

Question 65

What is the term that refers to the model or format to which the budget process conforms

Answer 65

Budget system