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Captain's Test > Chapter27-Administrative Responsibilities > Flashcards

Chapter27-Administrative Responsibilities Flashcards

1
Q

What places into writing the expectations of the organization based on the organizational model and strategic and operational plans

A

Policies and procedures

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2
Q

What are the three evaluation models?

A

Goals based, process based, or outcome based

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3
Q

Policy and procedures are most effective if they are treated as what

A

Dynamic documents

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4
Q

What is a planned quantitive allocation of resources for specific activities

A

Budget

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5
Q

What is a model or format to which the budget process conforms

A

Budget system

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6
Q

What describes how cost or revenues are divided between capital and operational purchases

A

Budget type

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7
Q

What type of budgeting consist of a list of revenue sources and a list of proposed expenditures for the budget cycle

A

Line item budgeting

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8
Q

What is the most common form of budgeting systems in North America

A

Line item budget

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9
Q

What form of budgeting requires all expenditures to be justified at the beginning of each budget cycle and operates assuming that the organization has zero money to run the operation

A

Zero based budgeting

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10
Q

What form of budgeting is when members of independence sections are branches are assigned to a project manager to run a specific section of a budget such as building a fire station

A

Matrix budgeting

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11
Q

What type of budgeting is categorized by a program or activity which is often a form of line item budgeting that uses categories different from the normal format

A

Program budgeting

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12
Q

What type of budgeting is categorized by function or activity of performance

A

Performance budgeting

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13
Q

What type of budgeting would be used if fire and EMS were paid per appearance

A

Performance budgeting

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14
Q

What type of budgeting system helps provide a framework consistent with the organizations goals, Objectives, policies, and strategies for making decisions about current and future programs through planning, programming, and budgeting

A

Planning programming budgeting system

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15
Q

Where is the planning and programming budgeting system used most

A

Military and department of defense

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16
Q

What are the two main types of budgets used by public organizations

A

Capital budgets and operating budgets

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17
Q

What is a big money I don’t expected to last more than 1 to 3 years

A

Capital item

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18
Q

What is a budget used to pay for reoccurring expenses of day-to-day operations

A

Operating budget

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19
Q

How are capital purchases paid for

A

One time earmarked funds such as bonds

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20
Q

How are operating budgets paid for

A

Sales tax or property tax

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21
Q

Operating budgets are generally developed over how many months prior to the new budget

A

Six

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22
Q

What are the four stages to budget implementation

A

Budget formulation, budget enactment, budget execution, and budget auditing/assessment

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23
Q

Who generally monitors the budget process

A

Jurisdictions finance or revenue department

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24
Q

What are the three budget cycle is used in the US

A

January 1 to December 31, July 1 to June 30, or October 1 to September 30

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25
Q

Which budget cycle does the government use

A

October 1 to September 30

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26
Q

What taxes the major source of revenue for state and municipal governments

A

Property tax

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27
Q

Property taxes also known as ad valorem which means

A

According to value

28
Q

What is the primary revenue source for most operating budgets

A

Sales tax

29
Q

What is a tax levy based on the assessed value of property and collected by the local government for a special purpose such as operation of a fire department or EMS service

A

Special purpose tax levy

30
Q

What is the term used for collected funds from building permits, plans review, reports, vehicle registration

A

Fees

31
Q

What is an account who’s assets are managed by a trustee or Board of Trustees for the benefit of another party

A

Trust fund

32
Q

What type of trust fund is either perpetual or long term and allow us the people to collect income from interest or capital

A

General trust fund

33
Q

What is a trust fund using short term funds that are spent in the current year for a specific purpose

A

Specific trust fund

34
Q

What what type of fun is established to finance an account for the acquisition, operation, and maintenance of government facilities and services

A

Enterprise fund

35
Q

What types of facilities are generally run by enterprise funds

A

Hospitals and the transport section of EMS services

36
Q

What type of find receives money from a single resource such as building or smoke detector inspections

A

Restricted fund

37
Q

Restricted funds can only be used for

A

Life safety and fire safety programs

38
Q

What is a certificate issued by the government entity or jurisdiction that promises to repay the principal along with interest on a specified date

A

Bond

39
Q

What is considered the safest bond

A

US treasury

40
Q

Grant should never be used on what type of budget

A

Operating

41
Q

What do non-government grants provide

A

Funding for CPR programs

42
Q

What type of Grant has funding available for a specific purpose with minimum conditions

A

Block grant

43
Q

What are the six steps to the normal budgeting process

A

Planning, preparation, implementation, monitoring, evaluating, and revising

44
Q

What happens in the budget preparation phase

A

A budget proposal is created

45
Q

What is the final review that a budget request document receives

A

External review

46
Q

What is the next step after the budget has been approved

A

Budget implementation

47
Q

What portion of the budget process is where the budget is watch to ensure its effectiveness and prevent any crisis if the economic environment changes

A

Budget monitoring

48
Q

What is the final stage of the budget process

A

Budget revision

49
Q

What is an RFP

A

Request for purchase

50
Q

How do you configure lifecycle cost

A

Initial purchase plus maintenance

51
Q

What permit small organizations to benefit from lower purchase price is that result from large quantity purchases of similar types of equipment

A

Group purchasing arrangements

52
Q

What is it called when contract language is included that allows other organizations to use existing beds for a specified period of time

A

Piggyback bids

53
Q

What fun is generally cost higher than $1000

A

Capital funds

54
Q

What is and option if equipment is needed for a short time and funding is not available

A

Lease

55
Q

What allows the entity to spread cost over a large amount of time

A

Lease to purchase

56
Q

What combine specific fire protection equipment requirements of the organization plus the legal requirements of the finance or purchasing officer of the jurisdiction

A

Bid specification

57
Q

What defines the legal obligations that are necessary to meet the specification and are written by the purchasing department

A

Boilerplate

58
Q

Which part of the planning process is budget planning

A

Strategic plan

59
Q

What is the type of budgeting that is categorized by a program or activity often a form of line item budget that use categories different from the classic line Item budget

A

Program budgeting

60
Q

What are the steps to the purchasing process

A

Determine phones, create bids, evaluate bids, score bids, award the purchase

61
Q

Who has the responsibility of monitoring the policies and procedures within the organization

A

Chief officers

62
Q

How many emergency response unit should equipment be supplied for as a minimum for equipment evaluation

A

One

63
Q

Who makes the final decision on what is purchased

A

The governing body

64
Q

Which type of budgeting is used to fund programs that involve variety of departments

A

Matrix

65
Q

What is the term that refers to the model or format to which the budget process conforms

A

Budget system

Captain's Test (17 decks)

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