Chapter 6 Concepts Flashcards
Project schedule management
includes the processes required to manage the timely completion of the project
project schedule management processes (6) 1
- plan schedule management
project schedule management processes (6) 2
- define activities
project schedule management processes (6) 3
- sequence activities
project schedule management processes (6) 4
- estimate activity durations
project schedule management processes (6) 5
- develop schedule
project schedule management processes (6) 6
- control schedule
project scheduling provides a…
detailed plan that represents how and when the project will deliver the products, services, and results as defined in the project scope and serves as a tool for communication, managing stakeholders’ expectations, and a basis for performance reporting
When possible, the detailed project schedule should remain…
flexible throughout the project to adjust for knowledge gained, increased understanding of the risk, and value-added activities
iterative scheduling with a backlog
a form of rolling wave planning based on adaptive life cycles, such as the agile approach for product development
on-demand scheduling
This approach, typically used in a Kanban system, is based on the theory-of constraints and pull-based scheduling concepts from lean manufacturing to limit a team’s work in progress in order to balance demand against the team’s delivery throughput
plan schedule management process
establishing the policies, procedures, ad documentation for planning, developing, managing, executing, and controlling the project schedule
plan schedule management - inputs (4) 1
- project charter
plan schedule management - inputs (4) 2
- project management plan (scope management plan, development approach)
plan schedule management - inputs (4) 3
- EEFs
plan schedule management - inputs (4) 4
- OPAs
plan schedule management - tools and techniques (3) 1
- expert judgement
plan schedule management - tools and techniques (3) 2
- data analysis (alternatives analysis)
plan schedule management - tools and techniques (3) 3
- meetings
plan schedule management - outputs (1)
- schedule management plan
development approach
will help define the scheduling approach, estimating techniques, scheduling tools, and techniques for controlling the schedule
schedule management plan
A component of the project management plan that establishes the criteria and the activities for developing, monitoring, and controlling the schedule
the schedule management plan can include…(9) 1
- project schedule model development
the schedule management plan can include…(9) 2
- release and iteration length
the schedule management plan can include…(9) 3
- level of accuracy
the schedule management plan can include…(9) 4
- unit of measure
the schedule management plan can include…(9) 5
- organizational procedures links
the schedule management plan can include…(9) 6
- project schedule model maintenance
the schedule management plan can include…(9) 7
- control thresholds
the schedule management plan can include…(9) 8
- rules box performance measurement
the schedule management plan can include…(9) 9
- reporting formats
project schedule model development
the scheduling methodology and the scheduling tool to be used in the development of the project schedule model are specified
time-period boxes
durations during which the team works steadily toward completion of a goal; helps to minimize scope creep as it forces the teams to process essential features first, then other features when time permits
project schedule model maintenance
The process used to update the status and record progress of the project in the schedule model during the execution of the project is defined
define activities process
identifying and documenting the specific actions to be performed to produce project deliverables
define activities - inputs (3) 1
- project management plan (Schedule management plan, scope baseline)
define activities - inputs (3) 2
- EEFs
define activities - inputs (3) 3
- OPAs
define activities - tools and techniques (4) 1
- expert judgment
define activities - tools and techniques (4) 2
- decomposition
define activities - tools and techniques (4) 3
- rolling wave planning
define activities - tools and techniques (4) 4
- meetings
define activities - outputs (5) 1
- activity list
define activities - outputs (5) 2
- activity attributes
define activities - outputs (5) 3
- milestone list
define activities - outputs (5) 4
- change requests
define activities - outputs (5) 5
- project management plan updates (Schedule baseline, cost baseline)
decomposition
A technique used for dividing and subdividing the project scope and project deliverables into smaller, more manageable parts
rolling wave planning
An iterative planning technique in which the work to be accomplished in the near term is planned in detail, while the work in the future is planned at a higher level
activity list
Includes the schedule activities required on the project.; includes na activity identified and a scope of work description for each activity in sufficient detail to ensure the project team members understand what work is required to be completed
activity attributes
extend the description of the activity by identifying multiple components associated with each activity
sequence activities process
identifying and documenting relationships among the project activities
sequence activities - inputs (4) 1
- project management plan (schedule management plan, scope baseline)
sequence activities - inputs (4) 2
- project documents (Activity attributes, activity list, assumption log, milestone list)
sequence activities - inputs (4) 3
- EEFs
sequence activities - inputs (4) 4
- OPAs
sequence activities - tools and techniques (4) 1
- precedence diagraming method
sequence activities - tools and techniques (4) 2
- dependency determination and integration
sequence activities - tools and techniques (4) 3
- leads and lags
sequence activities - tools and techniques (4) 4
- project management information system
sequence activities - outputs (2) 1
- project schedule network diagrams
sequence activities - outputs (2) 2
- project documents updates (Activity attributes, activity list, assumption log, milestone list)
Every activity except the first and last should be…
connected to at least one predecessor and at least once successor activity with an appropriate logical relationship
precedence diagramming method (PDM)
A technique used for constructing a schedule model in which activities are represented by nodes and are graphically linked by one or more logical relationships to show the sequence in which the activities are to be performed
PDM has 4 types (4) 1
finish to start (FS)
PDM has 4 types (4) 2
finish to finish (FF)
PDM has 4 types (4) 3
start to start (SS)
PDM has 4 types (4) 4
start to finish (SF)
in PDM…is the most commonly used type of precedence relationship
finish to start (FS)
4 types of dependencies (4) 1
- mandatory dependencies
4 types of dependencies (4) 2
- discretionary dependencies
4 types of dependencies (4) 3
- external dependencies
4 types of dependencies (4) 4
- internal dependencies
mandatory dependencies
Those that are legally or contractually required or inherent in the nature of the work
discretionary dependencies
referred to as preferred logic, preferential logic, soft logic; established based on knowledge of best practices within a particular application area or some unusual aspect of the project where a specific sequence is desired, even though there may be the acceptable sequences
discretionary dependencies should be…
fully documented since they can create arbitrary total float values and can limit later scheduling options
external dependencies
involve a relationship between project activities and non-project activities; usually outside of the project team’s control
internal dependencies
involve a precedence relationship between project activities and are generally inside the project teams control
lead
The amount of time a successor activity can be advanced with respect to a predecessor activity
lag
The amount of time a successor activity is required to be delayed with respect to a predecessor activity
project schedule network diagram
A graphical representation of the logical relationships, also referred to as dependencies, among the project schedule activities
activities with divergence and convergence are at a greater…
risk as they are affected by multiple activities or can affect multiple activities
estimate activity durations process
estimating number of work periods needed to complete individual activities with estimated resources
estimate activity durations - inputs (4) 1
- project management plan (schedule management plan, scope baseline)
estimate activity durations - inputs (4) 2
- project documents (activity attributes, activity list, assumption long, lessons learned register, milestone list, project team assignments, RBS, resource calendars, resource requirements, risk register)
estimate activity durations - inputs (4) 3
- EEFs
estimate activity durations - inputs (4) 4
- OPAs
sequence activities - tools and techniques (8) 1
- expert judgement
sequence activities - tools and techniques (8) 2
- analogous estimating
sequence activities - tools and techniques (8) 3
- parametric estimating
sequence activities - tools and techniques (8) 4
- three-point estimating
sequence activities - tools and techniques (8) 5
- bottom-up analysis
sequence activities - tools and techniques (8) 6
- data analysis (alternatives analysis, reserve analysis)
sequence activities - tools and techniques (8) 7
- decision making (voting)
sequence activities - tools and techniques (8) 8
- meetings
sequence activities - outputs (3) 1
- duration of estimates
sequence activities - outputs (3) 2
- basis of estimates
sequence activities - outputs (3) 3
- project documents updates (activity attributes, assumption log, lessons learned register)
fist of five voting technique
the PM asks the team to show their level of support for a decision by holding up a closed fist (indicating no support) up to five fingers (indicting full support)
duration estimates
quantitative assessments of the likely number of time periods that are required to complete an activity, a phase, or a project
develop schedule process
analyzing activity sequences, durations, resource requirements and schedule constraints to create a schedule model for project execution and monitoring and controlling
develop schedule - inputs (5) 1
- project management plan (schedule management plan, scope baseline)
develop schedule - inputs (5) 2
- project documents
develop schedule - inputs (5) 3
- agreements
develop schedule - inputs (5) 4
- EEFs
develop schedule - inputs (5) 5
- OPAs
develop schedule - tools and techniques (8) 1
- schedule network analysis
develop schedule - tools and techniques (8) 2
- critical path method
develop schedule - tools and techniques (8) 3
- resource optimization
develop schedule - tools and techniques (8) 4
- data analysis (What if scenario analysis, simulation)
develop schedule - tools and techniques (8) 5
- leads and lags
develop schedule - tools and techniques (8) 6
- schedule compression
develop schedule - tools and techniques (8) 7
- project management information system
develop schedule - tools and techniques (8) 8
- agile release planning
develop schedule - outputs (7) 1
- schedule baseline
develop schedule - outputs (7) 2
- project schedule
develop schedule - outputs (7) 3
- schedule data
develop schedule - outputs (7) 4
- project calendars
develop schedule - outputs (7) 5
- change requests
develop schedule - outputs (7) 6
- project management plan updates
develop schedule - outputs (7) 7
- project documents updates
schedule network analysis
The overarching technique used to generate the project schedule model; it employs several other techniques such as critical path method, resource optimization techniques, and modeling techniques
critical path method
Used to estimate the minimum project duration and determine the amount of scheduling flexibility on the logical network paths within the schedule model
resource optimization
Used to adjust the start and finish dates of activities to adjust planned resource use to be equal to or less than resource availability
resource leveling
A technique in which start and finish dates are adjusted based on resource constraints with the goal of balancing demand for resources with the available supply
- critical path can be changed
resource smoothing
schedule compression
Techniques used to shorten the schedule duration without reducing the project scope in order to meet schedule constraints, imposed dates, or other schedule objectives
crashing
A technique used to shorten the schedule duration for the least incremental cost by adding resources; only works for activities on the critical path where additional resources will shorten the activity’s duration
fast tracking
A schedule compression technique in which activities or phases normally done in sequence are performed in parallel for at least a portion of their duration; only works when activities can be overlapped to shorten the project duration on the critical path