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Project Management 412 > Chapter 6 > Flashcards

Chapter 6 Flashcards

1
Q

Planning process involves answering the following questions in the Project Master Plan

A
  1. What?
    - scope statement, charter or statement of work
  2. What?
    - detailed requirements
  3. How?
    - detailed work definition
  4. Who?
    - responsibility for work tasks
  5. When?
    - detailed schedules with milestones
  6. How much?
    - project budgets and cost accounts
  7. What if?
    - risk plan
  8. How well, what, how?
    - performance tracking and control
  9. other elements of plan(as needed)
    - work review and testing
    - quality control
    - documentation implementation
    - communication/meetings
    - procurement
    - contracting and contract admin
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2
Q

A project can begin…

A

once it has been approved and the contract is signed

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3
Q

Project Execution Plan

A

lays out details of what will happen in the project

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4
Q

content of Execution Plan

A
  1. scope, charter or statement of work
  2. management and organisation section
    - management and organisation
    - manpower
    - training and development
  3. technical section
    - high-level user and system requirements
    - work breakdown structure
    - responsibility assignments
    - project schedules
    - budget
    - quality plan
    - risk plan
    - health, safety, and environment (HSE) plan
    - communication plan
    - human resource plan
    - work review plan
    - testing plan
    - change control plan
    - documentation plan
    - procurement plan
    - implementation plan
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5
Q

scope definition

A

describes “breadth of project”
involves specifying the span of the project’s outputs, results or deliverables
areas to be covered by project, and not to be covered

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6
Q

purpose of the scope

A

provides a broad description of master plan/project to stakeholders
directed at the core project team, project organisation and primary stakeholders

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7
Q

the scope includes

A
  • objectives of project from perspective of contractor
  • requirements
  • deliverables
  • milestones
  • limits and exclusions
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8
Q

what is a Statement of Work?

A
  • description of the project, includes a scope statement
  • it is associated with contracted projects
  • appears in RFP, proposal and masterplan
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9
Q

what is included in the Statement of Work?

A 
for contracted project work:
contractor and customer agree on
- definition of work required
- definition of work proposed
- basis for cost, schedules, and related matters
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10
Q

Name the 2 Statement of Works

A
  1. SOW in master plan

2. SOW in contract (CSOW)

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11
Q

Suggestions for Statement of work

A
  • ensure SOW and WBS correspond
  • requirements for every end-item, task and report must be clear enough so that it is possible to sign-off acceptance of results
  • specify where judgement calls should be make and who should make them
  • categorise specifications applicable to entire project separate from those applicable to only parts of the project
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12
Q

Charter

A

the scope document internal projects

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13
Q

what does the Charter include?

A

includes everything in the scope statement, plus

  • risk limits
  • customer needs
  • spending limits
  • key players on project team
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14
Q

who issues the Charter?

A

the senior management to legitimise the project

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15
Q

what is the purpose of the Charter?

A

gives Project Manager authority to initiate work and apply resources to project

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16
Q

Work definition

A

translates the project objectives and deliverables into specific and well defined work activities
- subdivide the project into small, well-defined work packages

17
Q

Work breakdown structure

A
  • divide project into “well defined” tasks
    1. project
    2. subproject
    3. work package
    4. activity
18
Q

Well-defined tasks are the basis for

A
  • Project schedule
  • Budget
  • Resource requirements
  • Responsibility assignments
  • Risk management
19
Q

Define a Work package

A

A well defined activity

20
Q

a Work Package contains

A
  1. comprehensive SOW
  2. resource requirements
  3. time estimates/deadlines
  4. cost estimates
  5. responsibility
  6. immediate predecessors, preconditions, inputs
  7. deliverables, outcomes
  8. quality assurance
  9. risk assessment
21
Q

Approach to creating a WBS: End-item Sub-systems Approach

A

start with the end-item system
subdivide it first into subsystems
then subdivide it into components
then subdivide it into parts

22
Q

Approach to creating a WBS: Process-Steps Approach

A

start by defining phases or stages in project
then subdivide each into detailed tasks
end with the defined deliverables for each

23
Q

Name the two WBS formats

A
  1. tree structure

2. indented structure

24
Q

Every task or work package has a unique identifier.

name identifiers

A
  • Schedules
  • Budgets
  • Responsibility matrix
  • Change requests
25
Q

what type of approach is integrated project plan?

A

a systems approach to management

26
Q

responsibility matrix

A

documents who is responsible for every work package (for all areas of the project, an well as details of that responsibility

27
Q

Kinds of responsibility

A 
P: primary lead 
- one, only one P per task
S: secondary
N: notification required
A: approval required
28
Q

purpose of responsibility matrix

A

prevents conflict
every task is accounted for
each responsibility represents mutual agreement

29
Q

RACI (kind of responsibility)

A

R: responsible
A: accountable
C: consult
I: inform

30
Q

Where is information needed for Scheduling found?

A

in the Work Breakdown Structure

31
Q

What do you need from the WBS for Scheduling?

A
  1. lists of tasks (work packages)
  2. for each task:
    - duration
    - resource requirements
    - inputs, preconditions, prior completed tasks
32
Q

2 kinds of events in a project

A
  1. interface
    - denotes the completion of one task and simultaneous start of one or more subsequent tasks
  2. milestone
    - represents a major project occurrence
    - signifies progress
33
Q

kinds of schedules

A
  1. project schedule
    - to plan and review entire project
  2. task/activity schedule
    - shows tasks/activities necessary to complete a work package
34
Q

advantages and disadvantages of using Gantt Charts

A

Pro: easy to construct and understand
Con: does not necessarily indicate the relationship among tasks

35
Q

Line of Balance

A
  • a method for planning and controlling repetitive activities that form part of unique projects
  • it enables tracking progress of units and identifying situations where progress is behind or ahead of schedule
36
Q

When is ‘Line of Balance’ used?

A

Used in projects that require a

number of identical units, where each unit involves a number of step

37
Q

Advantages of ‘Line of Balance’?

A
  • rates of progress are shown
  • for repetitive work, problem areas are easily spotted
  • helpful in allocation of resources to eliminate bottlenecks
  • helpful in determining minimum buffer sizes
  • simplicity of illustrating work schedule - easily understood by field staff and management
38
Q

Disadvantages of ‘Line of Balance’?

A

only really applicable to repetitive work

Project Management 412 (16 decks)

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