Chapter 5 WORKPLACE ORGANISATION Flashcards
What is an Open plan office?
A large room where several staff work at individual desks. The area may be subdivided with movable screens, but resources are shared (e.g. a printer)
What are three
disadvantages of an open plan office?
Bad:
1) It is very difficult to get privacy. Work on screen may be confidential, and conversations may be overheard.
2) Concentration may be affected. There will be a lot of noise and activity, making it easy to be side-tracked and distracted.
3) Sharing printers may be more economical, but it can be time efficient if more than one person wants to print at one time.
What are three advantages of an open plan office?
Good:
1) Can be efficient. If people are sharing equipment, this will save money.
2) Techniques can be learned from colleagues, as they are always surrounded by people with similar experience.
3) Being surrounded by other people and sometimes socialising with them may improve morale and motivation to work.
What is ergonomics?
IS the science of designing the workplace so that it is both
comfortable and safe for the
employees
What is teleconferencing?
The use of telephone technology to conduct a meeting between groups of people in different locations. This can be a sound or video link
What is video conferencing?
It’s when the use of computer’s
technology creates a video link
between groups of people in
different locations.
What are the advantages of video conferencing?
Good:
1) Allows face-to-face conversations, allowing it to be easier to converse.
2) Meetings can take place almost anywhere - no need to travel to different places. (saves time)
3) Time and money efficient. (no travel costs)
What are the disadvantages of video conferencing?
Good:
1) Allows face-to-face conversations, allowing it to be easier to converse.
2) Meetings can take place almost anywhere - no need to travel to different places. (saves time)
3) Time and money efficient. (no travel costs)
What are the disadvantages of video conferencing?
Bad:
1) The equipment can still expensive.
2) Bad Wi-Fi may be bad and so lead to bad
connection and therefore time is lost.
3) Documents cannot be shared during the meeting.
What is flexitime?
Is when an employee is allowed to vary their working schedule to fit in with their social and family requirements. They may have to add up to a certain number of hours a week.
What are the advantages of flexitime?
Good:
1) Commuting doesn’t need to be done at the busiest of times.
2) Staff could be more motivated with more morale so would be more productive.
3) Allowing staff to do this would reduce the likelihood of getting stressed
What are the disadvantages of flexitime?
Bad:
1) May make it difficult to contact employees.
2) May lead to lack of staff.
3) People may be less motivated to work
What is a cellular office?
Each individual has their own private room in which to work. They have their own resources e.g. printer.
What are the disadvantages a cellular office?
Bad:
1) It is harder to monitor individual workers.
2) Since each room has to be built, with individual equipment, it can be very expensive.
3) Teamwork is much harder because everyone works behind closed doors.
What are the
advantages a cellular office?
Good:
1) There is plenty of privacy, for both calls and anything on screen.
2) Concentration may be improved.
3) Things are less likely to be misplaced and/or lost.
