Chapter 3 - Data Governance Stewardship

Question 1

Accountability

Answer 1

The state of being liable for a specific activity; all information is attributable to it source (person or device).

Question 2

Artifacts

Answer 2

Developed through architecture data management such as data models, use cases, data flow diagrams, and data dictionaries, these abstractions and models are used describe data and the relationships among data and the processes they support.

Question 3

Business case

Answer 3

An economic argument, or justification, usually for a capital expenditure.

Question 4

Business intelligence (BI)

Answer 4

The end product or goal of knowledge management.

Question 5

Content Management

Answer 5

The management of digital and analog records using computer equipment and software. It encompasses two related organizationwide roles: content management and records management.

Question 6

Controls

Answer 6

One of the four management functions in which performance is monitored in accordance with organizational policies and procedures.

Question 7

Cross-functional

Answer 7

A term used to describe an entity or activity that involves more than one healthcare department, service area, or discipline.

Question 8

Data architecture

Answer 8

An integrated set if specification artifacts (models and diagrams) used to define data requirements, guide integration and control of data assets, and align data investments with business strategy.

Question 9

Data governance

Answer 9

The overall management of the availability, usability, integrity, and security of the data employed in an organization or enterprise.

Question 10

Data governance steering committee

Answer 10

Composed of representatives from various business or functional organizational units, this group serves as the coordinating body for the data governance (DG) program; it develops the goals of the DG programs, identifies and sequences project and task priorities, coordinates the data steward committees, monitors DG program outcomes, recommends policy and standards, and reports the status of the DG program to the executive data governance council

Question 11

Data governance office (DGO)

Answer 11

Led by an individual with the title of chief data officer (CDO) or data governance program director, among the responsibilities of the DGO are: providing centralized communication and archive for data governance (DG) initiatives; working with stakeholders, coordinating DG initiatives; facilitating and coordinating data steward committees, task forces, and meetings; supporting the data governance council; and collecting and analyzing DG metrics

Question 12

Data life cycle

Answer 12

Made up of a series of successive stages and has beginning and end points, a typical cycle includes the following stages: data planning, data inventory and evaluation, data capture, data transformation and processing, data access and distribution, data maintenance, data archival, and data destruction

Question 13

Data quality management

Answer 13

The business processes that ensure the integrity of an organization’s data during collection, application (including aggregation), warehousing, and analysis; a continuous process for defining the parameters for specifying acceptable levels of data quality to meet business needs, and for ensuring that data quality meets these levels

Question 14

Data security

Answer 14

The process of keeping data, both in transit and at rest, safe from unauthorized access, alteration, or destruction

Question 15

Data security management

Answer 15

Policies and procedures that address confidentiality and security concerns of organizational stakeholders (for example. Patients, providers, and employees) protecting organizational proprietary interests, and compliance with government and regulatory requirements while accommodating legitimate access needs

Question 16

Data stakeholders

Answer 16

Those who have an interest or stake in organizational data and can include customers, front line workers, business units, managers, executives, and even external groups such as state and federal agencies, accreditation bodies, and others

Question 17

Data steward

Answer 17

An individual appointed with responsibility and accountability for data, usually in a specific domain

Question 18

Data, information, knowledge, and wisdom (DIKW) hierarchy

Answer 18

An essential of computer information and library sciences, in this hierarchy data are facts and when a fact is related to some other fact (data), the relationship produces a piece of information; each level in the hierarchy is dependent on the previous levels

Question 19

Decision rights

Answer 19

Appointing authority to specific individuals or categories of individuals to make data related decisions and designating when and how those decisions are made

Question 20

Enterprise health information management

Answer 20

Ensuring the value of information assets, requiring an organization- wide perspective of information management functions; it calls for explicit structures, policies, processes, technology, and controls. 2. The infrastructure and processes to ensure the information is trustworthy and actionable

Question 21

Executive data governance council

Answer 21

Committee or board that leads the data governance (DG) program and is responsible for making the business case for the DG program, providing the authorization for the DG program, establishing the program’s mission and scope, setting the program’s strategic direction, securing funding and resources for the program, and evaluating and measuring the overall program success

Question 22

Framework

Answer 22

A conceptual structure for classifying, organizing, and showing interrelationships among activities used as a guide for taking action to achieve a goal

Question 23

Goal

Answer 23

A specific description of the services or deliverable goods to be provided as the result of a business process

Question 24

Information governance

Answer 24

The accountability framework and decision rights to achieve enterprise information management (EIM). IG is the responsibility of executive leadership for developing and driving the IG strategy throughout the organization. IG encompasses both data governance (DG) and information technology governance (ITG)

Question 25

Iterative process

Answer 25

Process that initially prioritizes initiatives and focuses on small select business imperatives that quickly deliver value and expands as the program matures

Question 26

Key performance indicators

Answer 26

A quantifiable measure used over time to determine whether some structure, process, or outcome in the provision of care to a patient supports high quality performance measured against best practice criteria

Question 27

Master data management

Answer 27

Master data that an enterprise maintains about key business entities such as customers, employees, or patients, and reference data that is used to classify other data or identify allowable values for data such as codes for state abbreviations or products

Question 28

Metadata

Answer 28

Descriptive data that characterize other data to create a clearer understanding of their meaning and to achieve greater reliability and quality of information. Metadata consist of both indexing terms and attributes. Data about data: for example, creation date, date sent, date received, last access date, last modification date.

Question 29

Mission statement

Answer 29

A written statement that sets forth the core purpose and philosophies of an organization or group; defines the organization or group’s general purpose for existing

Question 30

Planning

Answer 30

An examination of the future and preparation of action plans to attain goals; one of the four traditional management functions

Question 31

Process

Answer 31

A systematic series of actions taken to create a product or service

Question 32

Rules of engagement

Answer 32

Principles and regulations that specify the way that policy makers, data owners, data stewards and other stakeholders interact with each other

Question 33

Stakeholder analysis

Answer 33

A process that identifies and analyses the attitudes or opinions of stakeholders

Question 34

Strategic IM plan

Answer 34

The document in which the leadership of a healthcare organization identifies the organization’s overall mission, vision, and goals to help set the long-term direction of the organization as a business entity

Question 35

Structured data

Answer 35

Data that are organized and easily retrievable and interpreted by traditional databases and data models; data that can be captured in a f ixed field; data that are comprised of values that can be stored as either numbers or a finite number of categories

Question 36

Terminology and classification management

Answer 36

Processes for managing the breadth of healthcare terminologies, vocabularies, classification systems, and data sets that an organization may use; serves as a terminology authority for the enterprise

Question 37

Unstructured data

Answer 37

Nonbinary, human-readable data