Chap 12 - Project Closeout Flashcards
The closeout process begins with ____________, and ends with _______________ .
….starting and adjusting systems …. the contractor’s accepting final payment from the owner
CAPG 12.1
The General Conditions of the Contract for Construction outline procedures to be followed in closing out the project. Name them.
- The contractor inspects the project and prepares an initial punch list
- The contractor submits notice of substantial completion.
- The architect inspects for substantial completion and prepares a final punch list.
- The architect prepares the certificate of substantial completion.
- The contractor completes the items on the punch list.
- The contractor submits notice of final completion and final pay-app.
- The architect inspects the project for final completion.
- The architect processes the final pay-app and closeout submittals.
- The owner makes final payment.
CAPG 12.1
Closeout requirements for record documents, O&M data, product warranties and bonds, spare parts, preventive maintenance instructions, and warranty inspections are found where?
….in Division 01
CAPG 12.1
The starting of systems; testing, adjusting, and balancing of systems; and systems demonstration & training are found where?
….in Divisions 02 - 49
CAPG 12.1
List the basic steps to project closeout:
- Start-up, testing, adjusting, and balancing of systems and equipment
- Demonstration of systems and equipment and training
- Completion of the commissioning activities
- Substantial completion
- Final completion
CAPG 12.3
The scheduling and coordination of start-up (starting of systems) is specified where?
….in Division 01.
CAPG 12.3.1
If contractors are allowed to use newly the installed systems and equipment during the construction stage, where will this be outlined?
….in the contract documents
CAPG 12.3.1
Project record documents assembled by the contractor include:
- construction submittals,
- record drawings,
- record specifications,
- addenda,
- contract modifications,
- photographs,
- start-up logs,
- test reports,
- certifications.
CAPG 12.3.2
The number of copies required for project record documents, and the format (electronic, hard copy, or both) are specified where?
…. in Division 01.
CAPG 12.3.2
Project record drawings include contract modifications, which, in turn, include:
- addenda,
- change directives,
- minor changes in the work, and
- change orders.
They also include locations of concealed elements of the work.
CAPG 12.3.2
How should record submittals may be organized?
…. record submittals may be indexed and organized according to MasterFormat
CAPG 12.3.2
How should you organize record shop drawings?
…. clearly labeled with MasterFormat® section number, and ….the manufacturer’s or fabricator’s name, address, telephone number, fax number, web site address, and e-mail address.
CAPG 12.3.2
When an owner retains the A/E to incorporate the contractor’s record information into a final set of project record documents, what is it called?
…. a “conformed” set.
CAPG 12.3.2
Record project manuals may include:
- Modifications made by addenda, change orders, and minor changes in the work
- Identification of materials and systems incorporated in actual construction
CAPG 12.3.2.1
Project record drawings are frequently used by the owner, facility manager, and maintenance personnel to obtain information about __________ .
….concealed items.
CAPG 12.3.2.2
Project record drawings can include:
- Modifications made to the drawings by addenda, change orders, and minor changes in the work;
- Revisions to materials, detailing, and dimensions incorporated into the project;
- Revised locations of structural elements, mechanical equipment, controls cabling and equipment, piping, valves, filters, cleanouts, access panels, electrical raceway, cabling, and junction boxes;
- Locations of underground utilities with horizontal and vertical dimensions.
CAPG 12.3.2.2
Project record submittals provide information on products, finishes, and equipment that is __________ .
…. actually utilized in construction of the facility.
CAPG 12.3.2.3
The requirements for O & M Manuals are specified where?
….in Division 01.
CAPG 12.3.3
Specific requirements for O&M data for products, systems, and equipment are specified where?
….in PART 1—GENERAL of individual sections of Divisions 02 through 49.
CAPG 12.3.3
How should you organize an O&M manual?
….according to MasterFormat®
CAPG 12.3.3
Requirements for submitting software to the owner are outline where?
….in Division 01.
CAPG 12.3.3.1
Specific requirements for software related to systems and equipment are outlined where?
….in PART 1—GENERAL of individual specification sections in Divisions 02 through 49.
CAPG 12.3.3.1
Requirements for submission of spare parts, extra stock materials, and O&M tools are listed where?
….in Division 01.
CAPG 12.3.3.2
Specific requirements for spare parts, extra stock materials, and tools related to specific materials, systems, and equipment are listed where?
….in PART 1— GENERAL of individual sections of Divisions 02 through 49.
CAPG 12.3.3.2
T/F: A project may be certified substantially complete by the A/E contingent upon the contractor demonstrating various systems/equipment; training the facility manager & personnel; and submitting the O&M data.
FALSE: A project may not be certified as substantially complete by the A/E until the contractor has demonstrated the various systems and equipment and trained the owner’s and facility manager’s personnel, and the O&M data have been submitted by the contractor, approved by the A/E, and sent to the owner.
CAPG 12.3.4
What are the two basic types of commissioning?
…. total project commissioning and systems & equipment commissioning.
CAPG 12.3.5
What is the definition of Final Completion?
….Final completion is when the project is:
- complete according to the contract documents, and
- the contractor is no longer involved on the project.
CAPG 12.3.6
When does the Owner assume responsibility for routine maintenance, utilities, and security?
….upon substantial completion
CAPG 12.3.7
When does the Owner assume responsibility for the property insurance, and liability for the facility and its adjacent grounds?
….upon substantial completion
CAPG 12.3.7
Documents which the owner must to provide documents to various AHJs includes:
- Bonds
- Easements
- Emergency Plans
- Certificates of Occupancy and Inspection
- Signed-off Permits
- Permit Review Documents
CAPG 12.3.7.1
Standard general conditions typically require the final punch list to be attached to __________ .
….the certificate of substantial completion
CAPG 12.3.7.2
The final punch list is comprised of:
- The contractors initial punch list, and
- The A/E’s supplemental punch list.
CAPG 12.3.7.4
If, after the inspection, the A/E does not consider the project to be substantially complete, what does he do?
…gives notification to the contractor stating the reasons why.
CAPG 12.3.7.4
What are two commonly used forms for documenting substantial completion?
- AIA G704, Certificate of Substantial Completion, and
- EJCDC C-625, Certificate of Substantial Completion,
CAPG 12.3.7.5
Explain the differences between the AIA and EJCDC versions of the Substantial Completion Certificates…
Under EJCDC C-700, the A/E first prepares a tentative certificate of substantial completion and a tentative punch list for the owner’s review.
CAPG 12.3.7.5
If the contractor fails to correct outstanding items of work, the conditions of the contract establish the following procedures: (4 items)
- The A/E sends written notice to the contractor noting nonconforming and incomplete work.
- The A/E gives the contractor a specified time to complete work.
- The owner withholds payments to the contractor pending completion.
- The owner may terminate the contract if nonconforming work is not corrected.
- The owner can have work completed by others; costs are charged against contractor’s balance.
CAPG 12.3.7.6
Retainage is intended to:
- give the contractor and subcontractors an incentive to complete punch list items in a timely manner, and
- protect the owner from liens filed by subcontractors or workers.
CAPG 12.3.7.7
Final completion occurs when: (4 things)
- the contractor has completed the contract requirements,
- the A/E has inspected to determine completion,
- the owner has made final payment to the contractor, and
- the contractor has accepted final payment.
CAPG 12.3.8
When is the final inspection scheduled?
….after the contractor believes all the items on the final punch list have been completed.
CAPG 12.3.8.1
Closeout submittals include:
- Written notices of substantial and final completion
- Final application for payment
- Record documents
- O&M data
- Spare parts and maintenance materials
- Certificates of payment
- Releases of liens and waiver of debts and claims
- Consent of surety to final payment
- Special warranties
- Contractor’s certification of substantial and final completion
CAPG 12.3.7.4
For project closeout, the A/E prepares a final change order which includes:
- unit price works
- unused allowances
- adjustments in contract sum to reflect liquidated damages or bonuses
CAPG 12.3.8.3
The correction period is a specified period of time in which the contractor is required to:
- correct deficiencies, and
- complete work not noted prior to final acceptance.
CAPG 12.3.8.6
Where is the correction period listed?
…. in the conditions of the contract and Division 01 requirements.
CAPG 12.3.8.6
When the contractor, subcontractors, or manufacturers are required to provide extended warranties or guaranties for specific materials, equipment, or systems, it is outlined where?
….in Divisions 02 through 49 of the specifications.
CAPG 12.3.8.6
Who is responsible for developing and maintaining an ongoing facility evaluation program?
… the facility manager
CAPG 12.5
The facility evaluation program begins ______ and ends _______ .
….begins at occupancy and continues through the life of the facility.
CAPG 12.5
What becomes the baseline for an ongoing facility evaluation program”
…. the postoccupancy evaluation
CAPG 12.5.1
When should the facility managers perform a postoccupancy evaluation?
…. three to six months after initial occupancy.
CAPG 12.5.1
