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BlissBook Version 22 > Administrative Standards And Procedures > Flashcards

Administrative Standards And Procedures Flashcards

1
Q

Administrative Standards And Procedures - Blissbook Guideline and Policy Management

When will Bliss book be updated and by who?

A

October and the assistant fire chief with input from the command staff

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2
Q

Administrative Standards And Procedures - Joint Labor & Management Committee

When is the committee chair person elected each year?

A

The committee will select the chairperson each December who will then take the chair position on January 1 of the following month.

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3
Q

Administrative Standards And Procedures - Joint Labor & Management Committee

Who must pre-approve any cost related with committee involvement?

A

The fire chief

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4
Q

Administrative Standards And Procedures - Training Program

ISO live fire training facility definition

A

Live fire training structure including a smoke room, drill tower at least three stories in height, and a total training area at least 2.0 acres in size.

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5
Q

Administrative Standards And Procedures - Training Program

How many hours does ISO require that all sworn personnel with scheduled fire ground duties attend annually at the facilities approved by the ISO office?

A

18 Hours

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6
Q

Administrative Standards And Procedures - Phase Training Program

What are the probationary phase training sections?

A

Month 1–3 engine/tanker company
Month 4–6 truck/rescue company
Month 7–8 driver development
Month 9 medical responder phase
Month 10 booster/boat phase/Evec
Month 11 rescue technician phase
Month 12 remediate, review, and evaluate phase

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7
Q

Administrative Standards And Procedures - Scheduled Training and Continuing Education

How often will the training division schedule live burns for all personnel to attend? How many hours must be obtained

A

Twice annually per shift. During this all personnel obtain a minimum of 18 hours annually coded as facility usage.

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8
Q

Administrative Standards And Procedures - Scheduled Training and Continuing Education - Company Training

How many hours must all personal obtain monthly? Which can be classified in the category of “company drill, officer development, hazardous materials”

A

16 Hours

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9
Q

Administrative Standards And Procedures - Scheduled Training and Continuing Education - Company Training

How many hours annually must personnel obtain in the category of officer development training?

A

12 hours annually

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10
Q

Administrative Standards And Procedures - Scheduled Training and Continuing Education - Company Training

How many hours annually must Personal obtain in the driver operator training category?

A

12 hours annually

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11
Q

Administrative Standards And Procedures - Scheduled Training and Continuing Education - Company Training

The training division mandate’s that the following topics be trained on during certain months, what four topics?

A

Wildland fire fighting – 8 hours

Boat operations and water rescue - 12 Hours

Auto Extrication - 8 hours

Technical rescue - 12 hours

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12
Q

Administrative Standards And Procedures - Emergency Medical Training and Continuing Education

How many hours are required each month for continuing education hours?

A

2 hours

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13
Q

Administrative Standards And Procedures - Emergency Medical Training and Continuing Education

How often will the training division schedule CPR recertification classes for all three shifts?

A

Every 2 years

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14
Q

Administrative Standards And Procedures - Promotional Process Certificaitons

Hazmat technician class will be made available to all personnel through a variety of offsite options including?

A

Local college programs
TEEKS pro board through preparing Texas
Harris county fire marshal’s office

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15
Q

Administrative Standards And Procedures - Promotional Process Certificaitons

How often is the Nims 300/400 class offered within Montgomery County?

A

2 or more times per year and has multiple other offerings annually within the Houston region

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16
Q

Administrative Standards And Procedures - Special Operations Training - Rescue Truck

What are the prerequisites to being assigned on the rescue truck/team?

A

NFPA Rope Rescue Tech Level 1

NFPA Rope Rescue Level 2 or Confined Space Rescue level 1

Hazmat Technician

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17
Q

Administrative Standards And Procedures - Special Operations Training - Rescue Truck

How many hours are to be completed annually for rescue team personnel?

A

24 hours annually in technical/rope rescue. These hours will be allowed to apply towards the 16 monthly hours in the category of company drill.

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18
Q

Administrative Standards And Procedures - Special Operations Training - Water Rescue

What are the prerequisites to being assigned on the water rescue apparatus/team?

A

NFPA Swift water rescue technician level 1 and rescue boat operator (minimum to be considered a part of a rescue assignment)

NFPA swift water rescue technician level 2 and rescue boat operator certified

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19
Q

Administrative Standards And Procedures - Special Operations Training - Water Rescue

All water rescue team personnel shall complete a minimum of ______. hours annually?

A

12 hours annually Boat operations and water rescue operations. These hours will be allowed to apply towards the 16 monthly hours in the category of company drill.

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20
Q

Administrative Standards And Procedures - Outside/Offsite Training Request

Where are the training request forms stored?

A

On the Operations Drive, forms folder, then title training request form with a date for currency

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21
Q

Administrative Standards And Procedures - Outside/Offsite Training Request

Travel requiring lodging should be approved how many days in advance?

A

90 Days

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22
Q

Administrative Standards And Procedures - Outside/Offsite Training Request

Who must review the manpower effects a training request form would have?, As well as acknowledge any deficiencies created on the form?

A

Shift Captain and/or Battalion Chief

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23
Q

Administrative Standards And Procedures - Lost/Damaged Property or Equipment - Reporting Procedure

On discovery that a piece of equipment has been lost, damaged, or destroyed an employee shall notify their?

A

Immediate supervisor and write a statement as to what happened.

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24
Q

Administrative Standards And Procedures - Lost/Damaged Property or Equipment - Responsibilities

Prior to the approval of equipment or fire department tools being loaned out who must approve this?

A

Chief Officer

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25
Q

Administrative Standards And Procedures - Lost/Damaged Property or Equipment - Accountability

The deliberate or willful miss use, theft, damage, or destruction of any tool, equipment, or other device owned by the department or other agency or private individual may result in the appropriate?

A

Disciplinary action at the discretion of the fire chief.

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26
Q

Administrative Standards And Procedures - Lost/Damaged Property or Equipment - Accountability

The individual responsible for the loss or destruction may be required to do what?

A

Reimburse the department for the cost to repair or replace the equipment.

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27
Q

Administrative Standards And Procedures - Record Management/Report Writing

When should all fire/EMS incident reports be completed by?

A

The end of the current shift.

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28
Q

Administrative Standards And Procedures - Record Management/Report Writing

Who reviews all reports on their shift?

A

Battalion Chief or their designee

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29
Q

Administrative Standards And Procedures - Reporting Legal Matters

When should employees notify the fire chief in writing through the chain of command after an arrest or of any criminal charges that have been filed against them?

A

Immediately

30
Q

Administrative Standards And Procedures - Reporting Legal Matters

When an employee is involved in a traffic accident who should they notify and how long do they have to notify?

A

Their battalion Chief

Immediately

31
Q

Administrative Standards And Procedures - Reporting Legal Matters

Any employee who exhibit a pattern of unsafe driving habits or disregard for traffic laws will be subject to what?

A

Disciplinary Action up to and including termination.

32
Q

Administrative Standards And Procedures - Reporting Legal Matters

Failure to report an arrest, criminal charge, subpoena or summons to appear in court, traffic accident, and/or traffic citation with subject be employee to?

A

Disciplinary action up to and including termination.

33
Q

Administrative Standards And Procedures - Inspections

How often will the battalion chief conduct inspections?
How often will the assistant fire chief conduct inspections?
How often will the fire chief conduct an inspection?

A

BC - Regular Inspections - Evaluate compliance with uniform equipment and locker regulations.

AFC - Annual Inspections - Civilian work areas to evaluate compliance with department policies and safety.

FC - can hold an inspection of any area at any time.

34
Q

Administrative Standards And Procedures - Inspections - Annual Shift Inspections

When the battalion chief conducts an inspection where will this be logged and what information is included?

A

Entry will be made into the battalion chief pass on indicating an inspection has been made and will state the conditions found.

35
Q

Administrative Standards And Procedures - Inspections - Annual Shift Inspections

What will be forwarded to the AFC?

A

A completed BC inspection workbook, while a copy will remain in the battalion chief office.

36
Q

Administrative Standards And Procedures - Inspections - Annual Shift Inspections

Define when each shifts BC will conduct their inspection?

A

A shift - January, February, March, April
B shift - May, June, July, August
C shift - September, October, November, December

37
Q

Administrative Standards And Procedures - Computer Operating Procedures

Who approves all software pertaining to MCESD #6 computers?

A

Fire Chief

38
Q

Administrative Standards And Procedures - Computer Operating Procedures - Internet Usage

when will members will check the computer system for any messages:

Officers?

Members?

A

Members will check the computer system each shift they are on duty for any messages. All officers shall check their memo account by 0900 hours. All other personnel shall check their memos by 1200 hours.

39
Q

Administrative Standards And Procedures - Tool Color - Color Designations

Defined the color designations of each station:

A

Station 121 - Red
Station 122 – White
Station 123 – Gray
Station 124 – Blue
Station 125 - Green
Station 126 – Brown
Training division – Orange
Reserve equipment - Yellow

40
Q

Administrative Standards And Procedures - Tool Color - Color Designations

Where are all the tool colors derive from?

A

All colors can be found in our department patch

41
Q

Administrative Standards And Procedures - Tool Color - Painting Procedure

Describe the painting procedure:

A

Select an area that would easily be seen and paint a 3 to 4 inch section
Don’t paint the areas affecting the use of the tool
Do not paint areas of working or moving parts

42
Q

Administrative Standards And Procedures - Knox Box Policy

Where will Knox Keysecure security systems be maintained and what will they house?

A

In all ESD#6 first response units. Each key secure box will contain two keys. One for structures in Montgomery County ESD6 response area and one for Montgomery county gates.

43
Q

Administrative Standards And Procedures - Knox Box Policy - Emergency Reponse

Describe the emergency response section: Regrading the activation of a Knox Box

A

When the need for the knox box master key arises, the responding unit will notify Fire Comm that they have removed the knox key. Fire Comm Will record any use of the Knox box system.

44
Q

Administrative Standards And Procedures - Knox Box Policy - Knox Box Contents

Who provides the inventory list located in the knox box system?

Who is it provided too?

A

Provided by the business to MCESD#6

45
Q

Administrative Standards And Procedures - Knox Box Policy - Returning Keys to Knox Box

What happens when a Knox box key is lost?

A

Any lost Knox box key will be reported through the chain of command immediately. The on-duty BC will conduct an immediate investigation into the situation. Any lost keys will we be reported to the facility manager and the AFC.

46
Q

Administrative Standards And Procedures - Knox Box Policy - Knox Box Key Placement

Describe the knox box key placement process:

A

All request will be routed through the fire chiefs office. When a key is installed in a Knox box, Upon returning to the fire station, the company officer will send via email the following information to the officer email group and the fire marshal:

Name of Business
Business Address
Physical Location of Knox box
Number of Keys in Knox Box
What the Keys will open

47
Q

Administrative Standards And Procedures - Civilian Observers - Guidelines

What is the name of the form for civilian observers?

A

Informed consent and waiver of liability

48
Q

Administrative Standards And Procedures - Travel Reimbursement Policy - Traveler and Entertainer Responsibility

Define:

A

It is the responsibility of MCESD6 travelers to know the per diem policy and follow the guidelines listed below.

49
Q

Administrative Standards And Procedures - Travel Reimbursement Policy - Per Diem

How far must travel exceed?

A

60 miles one way to claim per diem.

50
Q

Administrative Standards And Procedures - Travel Reimbursement Policy - Rental Car

Who approves?

A

FC

51
Q

Administrative Standards And Procedures - Education Certification Reimbursement

The Porter Fire Department reimbursement policy is designed to provide financial reimbursement in support of training and certification obtained by employees including but not limited to:

A

New State Certifications

Testing Fees for New Certifications

Renewal of existing required state certifications

52
Q

Administrative Standards And Procedures - Education Certification Reimbursement - How to receive Reimbursement

How do you receive reimbursement?

A

Submit an email request to the finance department at bills@porterfire.com and the email must contain:
PDF attachment of payment receipt
Certificate or description of what the reimbursement is for.

53
Q

Administrative Standards And Procedures - Department Purchase Cards & Purchase Orders - Purchase Cards

Who sets monthly and daily limits?

A

FC

54
Q

Administrative Standards And Procedures - Department Purchase Cards & Purchase Orders - Purchase Cards

Credit card activity must be reconciled as follows:

A

Purchase receipts are to be scanned and input in the smart receipts

The card holder will submit documentation to accounts payable.

55
Q

Administrative Standards And Procedures - Department Purchase Cards & Purchase Orders - Purchase Cards

When can the accounts payable staff issue reminder to card holders:

A

The last week of each month regarding card/receipt reconciliation

56
Q

Administrative Standards And Procedures - Department Purchase Cards & Purchase Orders - Purchase Cards

What steps must be completed in the event of a lost or missing receipt?

A

The member must Complete a reconciliation report submitted to the accounts payable staff member explaining the absence of the documentation and confirming that the expenses were legitimately incurred in the conduct of district business the statement must include:
Purchaser
Vendor
Date
Amount
Reason for purchase

57
Q

Administrative Standards And Procedures - Department Purchase Cards & Purchase Orders - Fuel Cards

Where should apparatus attempt to fuel?

A

— In their district

58
Q

Administrative Standards And Procedures - Department Purchase Cards & Purchase Orders - Fuel Cards

Describe commercial establishment fueling guideline:

This one deals with the actual process

A
  • Members will attempt to purchase economically price fuel and they’re still alarm
  • Pick fuel pump locations easy to approach and depart
  • Will not use locations known to have known bad fuel due to flooding or other means
  • members can only use the card with their assigned pin
    – add the gallon and dollar amount to fire programs
59
Q

Administrative Standards And Procedures - Department Purchase Cards & Purchase Orders - Fuel Card

Describe pros/cons of using department fuel dock.

A

– Typically, more expensive than commercial establishments
– maintained when commercial fuel is less available for the department

60
Q

Administrative Standards And Procedures - Department Purchase Cards & Purchase Orders - Fuel Cards

Where do you log Gas cans?

A

Under equipment field drop/down has been added for fuel miscellaneous when filling fuel cans less than 5 gallons.

61
Q

Administrative Standards And Procedures - Department Purchase Cards & Purchase Orders - Purchase Orders

When are purchase orders required?

A

For purchases in the amount of $5000 and over.

62
Q

Administrative Standards And Procedures - Department Purchase Cards & Purchase Orders - Purchase Orders

Describe the purchase order guideline:

A

– Under purchasing agent: list your name
– Under contact type: list your email or phone number
– under purchase order items: all items purchased should be individually added
– they should include item numbers, pricing, and descriptions
– members issuing the purchase order will track delivery in fire programs once the items is received and accepted

63
Q

Administrative Standards And Procedures - Department Purchase Cards & Purchase Orders - Creating Department Account for an Approved Vendor

Describe information to obtain from a new vendor:

A

– Copy of their W – 9
– new customer or account set up paperwork
– credit application if applicable

64
Q

Administrative Standards And Procedures - Department Purchase Cards & Purchase Orders - Creating Department Account for an Approved Vendor

Describe information to provide a new vendor:

4 items

A

– Copy of a MCESD6 W-9
– copy of MCESD6 sales tax exemption certificate
— accounts payable email: bills@porterfire.com
– accounts payable address: station 121‘s address

65
Q

Administrative Standards And Procedures - Promotion Policy

Who selects administrative positions?

A

FC

66
Q

Administrative Standards And Procedures - Promotion Policy - All other Officers

How long will the announcement of any opening be posted in each fire station?

A

30 Days before the application deadline

67
Q

Administrative Standards And Procedures - Promotion Policy - All other Officers

What is the probation period for all new promotions?

A

6 months

68
Q

Administrative Standards And Procedures - Promotion Policy - All other Officers

Describe the minimum criteria all applicants must meet to be eligible for promotion: deals with discliplinary

3 items

A

— No more than 2 non-time off disciplinary notices in 6 months prior to the test and/or 6 months post test for employees on promotion waitlist

— No time off disciplinary notice in 1 year

— Have not taken the same test in 6 months

69
Q

Administrative Standards And Procedures - Promotion Policy - Selection Criteria

Describe the seniority guideline:

A

Members will receive 1 point for each year of service up to a maximum of 25 years of service.

70
Q

Administrative Standards And Procedures - Promotion Policy - Scores and Weights

Describe the scores and weights list:

A

— Senority - 25%
— Written - 50%
— Job Knowledge/Skills - 15%
— Interview - 10%

Total 100%

71
Q

Administrative Standards And Procedures - Promotion Policy - Promotional Tie Breaker

Defined the promotional tiebreaker guideline:

A

— Written Exam Score
— Seniority in Rank
— Certifications - TCFP
— Education from accredited institution
— Associates Degree in Fire Science
— Bachelors Degree

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