Activity Categories Flashcards
Firms use Activity Categories to streamline the creation of time and expense entries.
This ensures that you’re always associating the correct rate for the work that you’ve done, reducing the amount of manual entry done and saving time by minimizing typos or errors. The ability to filter Time entries based on Categories can also provide you with valuable insights into how your firm’s billing hours are distributed
Any user is able to create Activity Categories and they can be shared with everyone in the firm to take benefit from
Alternatively, Activity Categories can also be assigned to Groups if they are not intended for everyone at the firm
Time entries can be created from several areas:
- In a Matter’s Activities tab
- The main Activities page
- Through the global Create New button
- By activating the Timekeeper in the Clio banner
Breakdown of the fields
1-10 as follows
- Duration
input a minute or hour amount in either a decimal format or a time format to track how long you have spent on your task
- Timer
Click to start a timer to run in the background for this entry as you continue to work in your Clio account
- Matter
include a Matter to ensure the Time entry can be billed to your client. Any Matter can be selected in this field (if you create your Time entry within a Matter’s Activities tab, the Matter will already be filled out)
- Activity Category
Select from a list of predetermined rates to apply to your entry. Activity Categories can utilize a custom billing rate, and include text to further describe your entry
- UTBMS task code
if you have opted to use UTBMS billing then a Task code can be applied to your entry. More can be read in the UTBMS Codes Support article
- Description
Further describe the entry you are creating by adding details into the Note open text field
- Date
The current date will populate by default. Click in the field to change it
- Firm user
Track time for yourself or on behalf of another user in your account. Click inside to change the user associated with the Time entry
- Rate
See the rate as determined by the rate hierarchy, or input how much should be charged per hour for your Time entry
- Non-billable
Track time that won’t be charged to the client or appear on a bill
Non-billable Time Entries
Marking time as non-billable, or any type of matter, will allow you to track time and activities for matters without having them appear on bills or charge to your clients. This is valuable for tracking productivity and costs