Active Fleet Management

Question 1

Questions

Answer 1

Answers

Question 2

6.1.1 What is vehicle commissioning? (p.80)

Answer 2

Receiving, licensing, decaling, entering in FMIS

Question 3

6.1.2 Describe some of the common activities involved with commissioning a vehicle. (p.80-81)

Answer 3

1. Licensing
2. Titling
3. Decalling
4. Information System Input
5. Asset tagging
6. Inspection
7. Warranty Registration

Question 4

6.1.3 What are some of the unique requirements that are common to government fleets? (p.81)

Answer 4

1. Environmental testing.
2. Licensing

Question 5

6.1.4 What are some of the unique requirements that are common to leased private sector vehicles? (p.82)

Answer 5

1. Driver Assignment
2. Up Front Fees
3. Inspections
4. Customized Invoices
5. Fuel Management

Question 6

6.1.5 What additional activities are required when commissioning a utility fleet? (p.83)

Answer 6

1. Permits. Necessary operating permits must be obtained. Due to the nature of utility equipment, state or provincial permits may be required.
2. Regulatory compliance. Determine Federal, State and Provincial regulatory requirements and ensure compliance

Question 7

6.1.6 What are some of the unique requirements that are common to law enforcement fleets? (p.83)

Answer 7

1. The Life Cycle specific law enforcement vehicle equipment (light bars, jail partitions, prisoner restraint systems, gun mounts)
2. UPfitting
3. Specific Department needs
4. Vehicle Codes
5. License plates

Question 8

6.2.1 What is vehicle upfitting? (p.84)

Answer 8

Upfitting is the process of optimizing vehicle design for the most effective overall productivity and cost

Question 9

6.2.2 How can the Fleet Manager determine what upfitting is required on a certain vehicle? (p.84)

Answer 9

The end user of the vehicle will be the best person to give you information on what will be needed in the upfitting for the vehicle.

Question 10

6.2.3 What resale considerations should be made before the vehicle is upfitted? (p.84-85)

Answer 10

Passenger area installation of radios, brackets, lights, and other equipment should be performed in a manner to minimize visible damage to preserve resale value.

Question 11

6.2.4 What are some common errors that are made in the upfitting process? (p.85)

Answer 11

• A chassis arrives to the upfitter with the wrong specs adding 1 inch to the height of the vehicle which forces a change in the body specs.
• A cargo van is delivered without the proper shelving system and fails to meet the driver’s requirements for performance.
• A liftgate is installed with a platform too small to safely handle the load it was intended to carry

Question 12

6.2.5 What should the Fleet Manager do after purchasing upfitted vehicles? (p.85)

Answer 12

1. Setup an “early alert” system to recogineze problems for upfitting
2. After arrival, inspection needs to ensure items installed correctly

Question 13

6.3.1 What are the two aspects of Fleet rightsizing? (p.85)

Answer 13

1. Utilization
2. Sizing the Vehicle

Question 14

6.3.2 What are utilization thresholds and how are they used? (p.85-86)

Answer 14

1. Used to Determine if a vehicle is needed
2. Fleet utilization can be measured in miles or hours or days or trips completed or jobs completed, or any combination of these measurements

Question 15

6.3.3 What are the effects of over-utilizing and under-utilizing assets? (p.86)

Answer 15

Maintenance

Question 16

6.4.1 Under what circumstances might the Fleet Manager consider pooling resources? (p.86-87)

Answer 16

1. Organization will need a vehicle for a specific job that is not frequently needed.

Question 17

6.4.2 What is an alternative to acquisition for a temporary need or ow frequency job? (p.87)

Answer 17

Create an employee pool/sharing program.

Question 18

6.4.3 How can a Fleet Manager control access to a fleet pool? (p.87)

Answer 18

Schedule to keep it fair

Question 19

6.4.4 How can the Fleet Manager monitor the usage of the fleet pool? (p.87)

Answer 19

1. It’s important that the manager checks usage of fleet vehicles both quarterly and annually to monitor how regularly fleet vehicles are being used
2. If a unit is not being used frequently during certain periods of the year or is not being used to its full potential, then you should consider pooling or sharing the vehicle that is being underutilized

Question 20

6.5.1 What should the Fleet Manager consider while designing the layout of the fleets facilities? (p.88)

Answer 20

1. layout’s ability to handle alternative fuels; pay attention to exterior location, ventilation, spacing, fire codes and other regulations before building.

Question 21

6.5.2 What should the Fleet Manager consider while deciding the location of fleet facilities? (p.88)

Answer 21

1. Facility that is large enough but not too far removed from commonly used roads or cities

Question 22

6.5.3 What is the Fleet Managers role in managing equipment? (p.88)

Answer 22

1. Oversee
2. Responsibility to uphold safety plans and training.

Question 23

6.6.1 What checks should the Fleet Manager do when hiring new drivers? (p.88)

Answer 23

MVR

Question 24

6.6.2 What can the Fleet Manager do to help manage risk? (p.88)

Answer 24

1. Proper and complete driver training is also an important step to managing driving risk
2. Ensure that your driver has the appropriate license before beginning work

Question 25

6.7.1 What responsibilities in the Fleet department fall under HR? (p.89)

Answer 25

1. Proper staffing
2. Recruitment
3. Reward systems and incentives

Question 26

6.7.2 Describe the steps involved in proper fleet staffing. (p.89)

Answer 26

1. Having the right tools, or employees, to fill your toolbox.
2. Advertise the positions truly and effectively
3. Employee retention