A5 - Managing information and data within the health and science sector Flashcards
What are the ways you could collect data?
- Focus groups
- Open-question surveys/interviews
- Observation
- Public databases
- Journals and articles
- Carrying and practical investigations
- Closed-question surveys
- Official statistics
What considerations do we need to make when selecting a way to collect and record information?
- Qualitative or quantitative data
- The most appropriate method of data collection
- The most appropriate way to present the information or data
- Depth of analysis required
- The intended audience
- Storage method
What is the importance of accuracy, attention to detail and legibility of any written information or data?
- Comply with legal requirements
- Limit liability
- Provide an accurate account of events
- Inform integrated working and data sharing
- Ensure accurate analysis of findings
- Support with audit trails
- Ensure reproducibility of results
What are the strengths and limitations of the data source: patient test results, patient history and real time observation.
test results
Strengths:
- Laboratory and test accreditation ensures standardisation.
Limitation:
- Open to subjectivity
patient history
s: detailed info over time
l: may not be accurate/complete
real time observation
s: immediate data
l: subjectivity
Give an example of how new technology is applied when recording and reporting of information and data.
AI/Machine learning-bioinformatics tools to analyse and process large data sets
Mobile technology and applications - to capture health informatics and location data - track and trace.
Cloud-based systems- electronic health records
How is personal information protected by data legislation?
Data Protection Act 2018 - Controls the use of personal information by organisations, businesses or the government.
GDPR 2018 - Provides a set of principles with which any individual or organisation processing sensitive data must comply.
How do organisations ensure confidentiality when using screens to input or retrieve information or data?
Logging out of a system when leaving the screen
Protecting login and password information
Being aware of the surroundings
Using secure internet connections
Using privacy screen filters where appropriate
What are the positive uses of social media in health and science sectors?
- Awareness campaigns
- Correcting misinformation
- Monitoring public health
- Data gathering
- Establishing support network
- Recruitment
- Marketing
What are the restrictions of using social media in the health and science sectors?
- Not posting sensitive information about oneself or others on social media.
- Maintaining professional boundaries when interacting with individuals external to the organisation.
What are the advantages of using IT systems to record, retrieve and store information and data?
- Ease of access
- Ease of sharing and transferring data
- Speed of data analysis
- Security
- Standardisation of data
- Enables continuous and/or real-time monitoring of data
- Cost and space saving
- Enables integrated working and supports safeguarding practices
What are the risks of using IT systems to record, retrieve and store information and data?
- Security breaches (accidental or malicious)
- Potential for corruption of data
- Lack of access due to system failure
What security measures do organisations take to protect data?
- Controlling access to information
- Allowing only authorised staff into specific work areas
- Requiring regular and up-to-date staff training in complying with data security
- Making regular back-up’s of files
- Using up-to-date cyber security strategies to protect against unintended or unauthorised access
- Ensuring that back-up data is stored externally
What steps can we take when information is not stored securely?
- Secure the information where possible
- Record and report the incident to the designated person, following organisational policies and procedures
