9 Project Resource Management Flashcards
Project Resource Management: Overview
Stakeholders who make up the project team
Team resources - varied skill sets, assigned part or full time, added/removed from project as it progresses
Project Resource Management: Key Concepts
PM should be a leader and manager
Engage the team members to help with planning and decision making (^motivation with more involvement)
PM to develop team skills and competencies
Team influences: environment, geographical, communications, org. change man.
Project Resource Management: Emerging Trends
Collaboration and empowering Resource Management Methods: lean management, just in time manufacturing, Kaizen, total productive maintenance, theory of constrains Emotional Intelligence Self-organizing team Virtual teams/distributed teams
Project Resource Management: Processes
Plan Resource Management P Estimate Activity Resources P Acquire Resources E Develop Team E Manage Team E Control Resources M
Plan Resource Management: Inputs
Project Charter Project Management Plan - Quality management -scope baseline Project Documents - project schedule - requirements documentation - risk register - stakeholder register EEF/OPA
Plan Resource Management: T/T
EJ Data representation -hierarchical charts - responsibility assignment matrix - text-oriented formats Organizational theory Meetings
Plan Resource Management: Outputs
Resource management plan - identification of resources - acquiring resources - roles and responsibilities --> responsibility - assigned duties and work --> competence - skill and capacity Project organization charts Project team resource management Training Team Development Resource Control Recognition plan Team Charter Project Documents updates
Three types of data representation:
Hierarchical charts(WBS, work pkg; OBS, org chart; RBS, team and physical resources) Assignment Matrix (RACI) Text-oriented formats
Hierarchical charts
WBS OBS (organizational breakdown structure) Resource breakdown structure
Assignment Matrix
RAM = project resources assigned to each work package RACI = responsible, accountable, consult, inform)
Text-oriented
for detailed descriptions of team responsibilities
Estimate Activity Resources Overview
Planning
estimating team resources and the type and quantities of materials, equipment and supplies for project work
Plan Resource Management Overview
Planning
defining how to estimate, acquire, manage and use team and physical resources
Type, quantity and timing of resources/materials
done many times throughout
Estimate Activity: Inputs
Project Management Plan - resource - scope baseline Project Documents - Activity attributes - activity list - Assumption log - cost estimates - resource calendars - risk register EEF/OPA
Estimate Activity: T/T
EJ
Bottom Up estimating (from activity level up)
Analogous Estimating (past and similar, fast)
Parametric Estimating (calculated based on past)
Data Analysis (alternative analysis)
PMIS
Meetings
LoE- level of effort
Estimate Activity: outputs
resource requirements Basis of Estimates Project documents updates - activity attributes - assumption log -LL
Acquire Resources Overview
Executing
Outlining and guiding the selection, assign to activities
obtaining team members, facilities, equipment, materials, supplies and other resources
resources can be internal or external (external acquired through procurement)
Acquire Resources: Inputs
Project management plan - resource management plan - procurement management plan - cost baseline Project documents - project schedule - resource calendars - resource requirements - stakeholder register EEF/OPA
Acquire Resources: T/T
Decision Making Interpersonal and team skills Pre-assignment (selected in advance) Amplify Learning Virtual teams
Decision Making selection criteria
availability cost ability experience knowledge skills attitude international factors
Acquire Resources: Outputs
Physical Resource Assignments Project team assignments Resource Calendars Change Requests Project Management plan updates
Project Document Updates - LL - Project schedule - RBS - resource requirements - risk register -stakeholder register EEF/OPA
Develop Team Overview
Executing
improving competencies, team member interaction and overall team environment
Improve teamwork, people skills and competencies and motivation
Develop Team: Inputs
Project Management Plan - resource management plan Project documents - LL - Project schedule - project team assignments - resource calendars - team charter EEF/OPA
Behaviours for high team performance:
using open and effective communication
creating team-building opportunities
developing trust among team members
managing conflicts in a constructive manner
encouraging collaborative problem solving and
encouraging collaborative decision making
