6 Schedule Flashcards by megan federow

Schedule Process groups:

Plan schedule man
Define activities
Sequence activities
Estimate activity durations
Develop schedule
Control schedule

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Project Schedule Management: Key concepts

Detailed plan of how and when project delivers products, services, results

Tool for communication, managing stakeholders expectations and base for performance reporting

Choose schedule method

Project data -> Tool -> project schedule

Smaller projects (all done at the same time)

Keep it as flexible as possible

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Types of schedule

activity list
Bar chart (Gantt)
Network diagram

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Plan Schedule Process

Planning
Define policies procedures and documentation for
- planning, developing, managing, executing, controlling schedule

How to manage schedule start to finish

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Plan Schedule management inputs

Project charter
PM Plan > Scope Management Plan, developmental approach
EEF/OPA

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Plan Schedule Management Outputs

Schedule management plan

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Define activities inputs

PM plan >Schedule man plan, scope baseline

EEF/OPA

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Define activities outputs

Activity list 
activity attributes
Milestone list
Change requests
PM plan > Schedule baseline, cost baseline

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Scheduling methods

Iterative schedule with back log
>rolling wave (agile)
>Requirements = user stories
>Product features = time box

On-demand
>Laban approach
> pull work from back log

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Scheduling in agile considerations

Short cycles, do, check ->feedback, adapt (move to next iteration )

Scheduling is iterative, on demand

Big companies: use predictive, adaptive, hybrid as part of a long-term roadmap

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Sequence Activities Process

Planning

Identify and document relationships btwn Activities
Defines logical sequence of work

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Sequence Activities inputs

PM plan > Schedule man plan, Scope baseline

Project documents > activity attributes, activity list, assumption log, milestone list

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Sequence Activities T/T

PDM - precedence diagramming method
Dependency determination and integration
Leads & lags
PMIS

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Define actives T/T

EJ
decomposition
Rolling wave planning
Meetings

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Estimate Activity Durations Process

Planning

How many work periods are required

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Estimate Activity Durations considerations

Law of diminishing returns
Number of resources - no linear relation between duration and # of ppl
Advances In Technology - can affect duration and resources
Motivation of staff - procrastination, Parkinson’s law (use all time available)

Estimate Activity Durations inputs

PM Plan > Schedule man plan, scope baseline
Project doc> activity attributes, activity list, assumption log, LL, milestone list, proj team assignments, resource BS, resource calendars, resource requirements , risk register
EEF/OPA

Estimate Activity Duration T/T

EJ
Analogous Est
Parametric
Three-point
Bottom up
Data analysis >alternatives analysis, reserve analysis
Decision making
Meetings

Estimate Activity Duration Outputs

Duration estimates
Basis of estimates 
Project documents updates
- activity log
- assumption log
- LL

Analogous estimating

Use info from previous project

Parametric estimating

An algorithm is used to calculate cost or duration based on historical data and the project.

Three-point estimation

Use formula
P = pessimistic
M= most likely
O= optimistic

Triangular: (p+m+o)/e

Beta: (p+ 4m + o)/y

Bottom up estimating

Combining the lower level costs of the WBS

Sequence Activities outputs

Project schedule network diagrams

Project documents > activity attributes, activity list, assumption log, milestone list

Define Activities Process

Planning Identify and document specific actions that will produce the deliverables Goals: breakdown work packages into schedule activities > provide a basis for estimate, scheduling, executing, M&Cwork

Develop Schedule Process

Planning Create a schedule - analysis I’d activity sequence, Durations, resource requirements and schedule constraints Goal: planned dates to complete activities Iterative - done all the time, check resources and duration estimates, baseline to track progress

Develop Schedule Inputs

PM Plan > Schedule man plan, scope baseline Project doc> activity attributes, activity list, assumption log, Basis of estimates, duration estimates, LL, milestone list, project schedule network diagram, proj team assignments, resource calendars, resource requirements , risk register Agreements EEF/OPA

Develop Schedule T/T

``` Schedule network analysis Critical path method Resource optimization Dat analysis - what if scenarios - simulation Leads and lags Schedule compression PMIS Agile release planning ```

Develop Schedule Outputs

``` Schedule baseline Project schedule Schedule data Project calendars Change request Proj management plan updates - schedule management plan - cost baseline Project document updates - activity attributes - assumption log - duration estimates - LL - resources requirements - risk register ```

Control Schedule Process

Monitor: update the schedule, manage changes to the baseline goal: verify actual vs. planned, maintain the baseline Done many times throughout life of the project

Control schedule: integrated change control

``` Assess current status Control factors that create change Review schedule reserves Has the schedule changed? Manage changes ```

Control Schedule inputs

``` . Proj management plan - schedule man plan - schedule baseline - Scope baseline - resource calendars - schedule data Work performance data OPA ```

Control schedule - agile approach

Work delivered vs estimates of work complete Retrospectives Update priorities Velocity (how fast the team is working on the feature)

Control Schedule T/T

``` Data analysis Critical path method PMIS Resource optimization Leads and lags Schedule compression ```

Control Schedule Outputs

``` Work performance info Schedule forecasts Change requests PM plan updates >Schedule management plan >schedule baseline >cost baseline >performance measurement baseline Project documents updates >assumption log >basis of estimates >LL register >project schedule >resource calendars >risk register >schedule data ```

PDM

Precedence Diagramming Method AKA Activity on Node Schedule activity = rectangular box Node =Activity Arrow= Activity link, dependencies Lag time= period of time that separates or assigns a waiting period between 2 Activities Predecessor —> successor

Total Float

=LS-ES | =LF-EF

How to calculate float?

On critical path, there is NO float ( that’s what makes it the critical path) LS-ES=float