1 2 3 Intro, Environment, PM Role

Question 1

What is a project?

Answer 1

Temporary endeavour to create a unique product, service or result

Drive change
Business value creation
Context: regulatory, social, legal requirements
Satisfy stakeholder needs

Question 2

Importance of project management

Answer 2

Meet objectives, satisfy stakeholder expectations, more predictable

Poorly managed:
Missed deadlines
Cost overruns
Poor quality

Question 3

Project, program, portfolio and operations management

Answer 3

Projects grouped together into a program

Portfolio: to manage multiple programs and projects

Question 4

OPM

Answer 4

Organizational project management

Aligns portfolio with strategic decisions

Question 5

Development life cycles (5)

Answer 5

Predictive: scope time cost determined early

Iterative: scope determined early, time and cost modified

Incremental: deliverable produced through a series of iterations that add functionality

Adaptive (agile, iterative, incremental): scope is determined early. Change driven life cycles

Hybrid: predictive and adaptive, some elements are well defined (predictive) and others not (adaptive)

Question 6

Project Phase

Answer 6

Collection of logically related project activities

Question 7

Phase gate

Answer 7

Held at the end of the phase,

Performance and progress is compared to project and business documents like project business case, project charter, project management plan, benefits management plan

Question 8

ProjectManagement process

Answer 8

Provide one or more outputs from one or more inputs using appropriate tools and techniques

Process are:
Used once or at predetermined points
Performed periodically as needed
Performed through out the project

Question 9

Process groups

Answer 9

Initiating
Planning
Executing
Monitoring and controlling
Closing

Question 10

Initiating process group

Answer 10

Define a new project or new phase of existing

Obtaining authorization to start the project or phase

Question 11

Planning process group

Answer 11

Establish the scope of the project
Refine objectives
Define the course of action

Question 12

Executing process group

Answer 12

Complete the work defined in the project management Plan

Question 13

Monitoring and controlling process group

Answer 13

Track, review, and regulate the progress and performance

Identify areas in which changes to the plan are required, initiate the corresponding changes

Question 14

Closing process group

Answer 14

Formally close or complete the project, phase or contract

Question 15

PM knowledge areas

Answer 15

Integration
Scope
Schedule
Cost
Quality
Resource
Communication
Risk
Procurement
Stakeholder

Question 16

Project Integration Management

Answer 16

Processes and activities to identify, define, combine, unify and coordinate processes

Question 17

Project Scope Management

Answer 17

Processes required to ensure the project includes all the work and only the work required to complete the project

Question 18

Project Schedule Management

Answer 18

Processes for the timely completion

Question 19

Project Cost Management

Answer 19

Processes involved in planning, estimating, budgeting, financing, funding, managing, and controlling costs

Question 20

Project Quality Management

Answer 20

Organizations quality policy regarding planning, managing, and controlling project and product requirements

Question 21

Project Resource Management

Answer 21

Processes to identify, acquire, and manage the resources needed

Question 22

Project Communications Management

Answer 22

Processes to ensure timely and appropriate planning, collection, creation, distribution, storage, retrieval, management, control, monitoring and disposition of project information

Question 23

Project Risk Management

Answer 23

Process of conducting risk management planning, identification analysis response planning, response implementation, and monitoring risk on a project

Question 24

Project Procurement Management

Answer 24

Processes necessary to purchase or acquire products services or results needed from outside the project team

Question 25

Project Stakeholder Management

Answer 25

Processs required to identify the people, groups, or organizations that could impact or be impacted by the project,

Analyze stakeholder expectations and their impact in the project and develop management strategies for effectively engaging stakeholders

Question 26

Project Management data and information

Answer 26

Work performance data - raw observations and measurements

Work performance information - performance data collected and analyzed and integrated across areas

Work performance reports - physical or electronic representations of work performance information

Question 27

Project management business documents

Answer 27

Project business case ( sponsor) economic feasibility study, based on needs assessment

Project benefits management plan - outcomes of actions, behaviours, services that provide value, iterative

Question 28

project charter vs. Project management plan

Answer 28

Project charter, issued by sponsor, authorizes the work,

Project management plan -document that describes how the project will be executed, monitored and controlled

Question 29

EEF

Answer 29

Internal or external enterprise environmental factors

EEFs originate outside of the project

Question 30

OPA

Answer 30

Organizational process assets

Internal to the organization

Corporate knowledge base, processes, policies and procedures

Question 31

PMO office

Answer 31

Standardizes project related governance

Supportive
Controlling
Directive