1 2 3 Intro, Environment, PM Role Flashcards

1
Q

What is a project?

A

Temporary endeavour to create a unique product, service or result

Drive change
Business value creation
Context: regulatory, social, legal requirements
Satisfy stakeholder needs

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2
Q

Importance of project management

A

Meet objectives, satisfy stakeholder expectations, more predictable

Poorly managed:
Missed deadlines
Cost overruns
Poor quality

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3
Q

Project, program, portfolio and operations management

A

Projects grouped together into a program

Portfolio: to manage multiple programs and projects

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4
Q

OPM

A

Organizational project management

Aligns portfolio with strategic decisions

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5
Q

Development life cycles (5)

A

Predictive: scope time cost determined early

Iterative: scope determined early, time and cost modified

Incremental: deliverable produced through a series of iterations that add functionality

Adaptive (agile, iterative, incremental): scope is determined early. Change driven life cycles

Hybrid: predictive and adaptive, some elements are well defined (predictive) and others not (adaptive)

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6
Q

Project Phase

A

Collection of logically related project activities

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7
Q

Phase gate

A

Held at the end of the phase,

Performance and progress is compared to project and business documents like project business case, project charter, project management plan, benefits management plan

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8
Q

ProjectManagement process

A

Provide one or more outputs from one or more inputs using appropriate tools and techniques

Process are:
Used once or at predetermined points
Performed periodically as needed
Performed through out the project

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9
Q

Process groups

A
Initiating
Planning
Executing
Monitoring and controlling
Closing
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10
Q

Initiating process group

A

Define a new project or new phase of existing

Obtaining authorization to start the project or phase

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11
Q

Planning process group

A

Establish the scope of the project
Refine objectives
Define the course of action

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12
Q

Executing process group

A

Complete the work defined in the project management Plan

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13
Q

Monitoring and controlling process group

A

Track, review, and regulate the progress and performance

Identify areas in which changes to the plan are required, initiate the corresponding changes

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14
Q

Closing process group

A

Formally close or complete the project, phase or contract

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15
Q

PM knowledge areas

A
Integration
Scope
Schedule
Cost
Quality
Resource
Communication
Risk
Procurement
Stakeholder
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16
Q

Project Integration Management

A

Processes and activities to identify, define, combine, unify and coordinate processes

17
Q

Project Scope Management

A

Processes required to ensure the project includes all the work and only the work required to complete the project

18
Q

Project Schedule Management

A

Processes for the timely completion

19
Q

Project Cost Management

A

Processes involved in planning, estimating, budgeting, financing, funding, managing, and controlling costs

20
Q

Project Quality Management

A

Organizations quality policy regarding planning, managing, and controlling project and product requirements

21
Q

Project Resource Management

A

Processes to identify, acquire, and manage the resources needed

22
Q

Project Communications Management

A

Processes to ensure timely and appropriate planning, collection, creation, distribution, storage, retrieval, management, control, monitoring and disposition of project information

23
Q

Project Risk Management

A

Process of conducting risk management planning, identification analysis response planning, response implementation, and monitoring risk on a project

24
Q

Project Procurement Management

A

Processes necessary to purchase or acquire products services or results needed from outside the project team

25
Project Stakeholder Management
Processs required to identify the people, groups, or organizations that could impact or be impacted by the project, Analyze stakeholder expectations and their impact in the project and develop management strategies for effectively engaging stakeholders
26
Project Management data and information
Work performance data - raw observations and measurements Work performance information - performance data collected and analyzed and integrated across areas Work performance reports - physical or electronic representations of work performance information
27
Project management business documents
Project business case ( sponsor) economic feasibility study, based on needs assessment Project benefits management plan - outcomes of actions, behaviours, services that provide value, iterative
28
project charter vs. Project management plan
Project charter, issued by sponsor, authorizes the work, Project management plan -document that describes how the project will be executed, monitored and controlled
29
EEF
Internal or external enterprise environmental factors EEFs originate outside of the project
30
OPA
Organizational process assets Internal to the organization Corporate knowledge base, processes, policies and procedures
31
PMO office
Standardizes project related governance Supportive Controlling Directive