8. Process Groups Flashcards
regulation
an official guideline that must be followed by the project, usually imposed by local or national law
standard
guideline that should be followed, but is not mandatory
baseline
used to measure the performance of the project; Ex: cost, schedule, scope
system
set of processes and procedures that a company will implement to manage something; Ex: accounting procedures to invoice customers.
laissez-faire leadership style
hands-off style; PM allows team to make their own decisions and set their own goals
charismatic leadership style
inspirational
phase review
(aka phase gate) should be conducted when a proj is completed ; don’t start a new phase before reviewing previously finished phase
transactional leadership style
focuses on goals and feedback
transformational leadership style
encourages innovation
incremental life cycle
deliverable is built in a series of iterations with continuous feedback from project stakeholders
directive PMO
the office takes control of the project by managing the projects and assigning the PM
controlling PMO
control the way the project is done by providing methodologies and frameworks
supportive PMO
low degree of control on the project; provide templates and lessons learned from other projs
predictive life cycle
(aka waterfall) when the project scope is known early in the project; Ex: creating the the deliverable without any feedback from the customer means you’ve gathered scope in its entirety before executing the proj
strong matrix
organizational structure where full time PM has a moderate to high control over resources
project-oriented organization
organizational structure where PM has high to complete control over resources
weak matrix
organizational structure where PM is part-time and a functional manager controls budget/resources
simple organizational structure
(aka organic) owner controls the budget, and there are few to no resources
project governance
the framework, functions, and processes that guide a company to create a project
program
group of related projects that are managed in coordination to obtain the benefits of not managing them individually
portfolio
collection of projects & programs implemented to achieve a strategic (long-term) business goal
phase gate
done at the end of a phase, deciding whether to continue to the next phase or not
kickoff meeting
generally done at the end of planning or initiating a section of the project in order to start the next section
List & describe the 5 process groups.
- Initiating= authorize the project
- Planning= determine the course of action needed to build the deliverables
- Executing= PM acquires physical & human resources to complete project work
- Monitoring & Controlling
- Closing= review the project and transition the deliverables to the customer or sponsor
Mary has just been awarded the new office relocation project, and she has met a few of the stakeholders to help determine how she can best communicate with them.
What process group best describes her current actions?
planning process group because she’s documenting how to conduct project communications
Project management and operations management are sometimes managed by the same set of people.
What is one of the key differences between project and operations management?
Project management is a temporary endeavor, while operations management is ongoing and never stops.
What is the main output of the execution process group?
deliverables (work)
One phase of the project has been completed, and the stakeholders are very happy with the transition of the project deliverable.
What would be the next best step on this project?
conduct a phase gate or phase review
