8. Process Groups

Question 1

regulation

Answer 1

an official guideline that must be followed by the project, usually imposed by local or national law

Question 2

standard

Answer 2

guideline that should be followed, but is not mandatory

Question 3

baseline

Answer 3

used to measure the performance of the project; Ex: cost, schedule, scope

Question 4

system

Answer 4

set of processes and procedures that a company will implement to manage something; Ex: accounting procedures to invoice customers.

Question 5

laissez-faire leadership style

Answer 5

hands-off style; PM allows team to make their own decisions and set their own goals

Question 6

charismatic leadership style

Answer 6

inspirational

Question 7

phase review

Answer 7

(aka phase gate) should be conducted when a proj is completed ; don’t start a new phase before reviewing previously finished phase

Question 8

transactional leadership style

Answer 8

focuses on goals and feedback

Question 9

transformational leadership style

Answer 9

encourages innovation

Question 10

incremental life cycle

Answer 10

deliverable is built in a series of iterations with continuous feedback from project stakeholders

Question 11

directive PMO

Answer 11

the office takes control of the project by managing the projects and assigning the PM

Question 12

controlling PMO

Answer 12

control the way the project is done by providing methodologies and frameworks

Question 13

supportive PMO

Answer 13

low degree of control on the project; provide templates and lessons learned from other projs

Question 14

predictive life cycle

Answer 14

(aka waterfall) when the project scope is known early in the project; Ex: creating the the deliverable without any feedback from the customer means you’ve gathered scope in its entirety before executing the proj

Question 15

strong matrix

Answer 15

organizational structure where full time PM has a moderate to high control over resources

Question 16

project-oriented organization

Answer 16

organizational structure where PM has high to complete control over resources

Question 17

weak matrix

Answer 17

organizational structure where PM is part-time and a functional manager controls budget/resources

Question 18

simple organizational structure

Answer 18

(aka organic) owner controls the budget, and there are few to no resources

Question 19

project governance

Answer 19

the framework, functions, and processes that guide a company to create a project

Question 20

program

Answer 20

group of related projects that are managed in coordination to obtain the benefits of not managing them individually

Question 21

portfolio

Answer 21

collection of projects & programs implemented to achieve a strategic (long-term) business goal

Question 22

phase gate

Answer 22

done at the end of a phase, deciding whether to continue to the next phase or not

Question 23

kickoff meeting

Answer 23

generally done at the end of planning or initiating a section of the project in order to start the next section

Question 24

List & describe the 5 process groups.

Answer 24

1. Initiating= authorize the project
2. Planning= determine the course of action needed to build the deliverables
3. Executing= PM acquires physical & human resources to complete project work
4. Monitoring & Controlling
5. Closing= review the project and transition the deliverables to the customer or sponsor

Question 25

Mary has just been awarded the new office relocation project, and she has met a few of the stakeholders to help determine how she can best communicate with them.

What process group best describes her current actions?

Answer 25

planning process group because she’s documenting how to conduct project communications

Question 26

Project management and operations management are sometimes managed by the same set of people.

What is one of the key differences between project and operations management?

Answer 26

Project management is a temporary endeavor, while operations management is ongoing and never stops.

Question 27

What is the main output of the execution process group?

Answer 27

deliverables (work)

Question 28

One phase of the project has been completed, and the stakeholders are very happy with the transition of the project deliverable.

What would be the next best step on this project?

Answer 28

conduct a phase gate or phase review