6 - Resource Planning and Management Flashcards
What is essential for successful project outcomes?
Developing the project team, managing work according to the project plan, and managing conflict.
Who will project managers negotiate with during a project?
Sponsor, team members, vendors, functional managers, clients, users, and other internal organizations.
What are the challenges in developing a cohesive project team?
Building the team, providing appropriate training, managing conflict, and implementing a rewards and recognition plan.
What is the impact of organizational structure on project management?
It affects the authority of the project manager and the process to assign resources.
Describe the functional organization structure.
Staff is organized along departmental lines with a hierarchical reporting structure.
What is a common issue faced by project managers in a functional organization?
Limited authority and accountability for project deliverables across departments.
What are advantages of a functional organization?
- Growth potential for employees
- Opportunity for unique skills to flourish
- Clear chain of command
What are disadvantages of a functional organization?
- Limited authority for project managers
- Multiple projects competing for resources
- Part-time resource commitment to projects
What is the matrix organization structure?
Resources are accountable to both the project manager and their functional manager.
What are the typical characteristics of a matrix organization?
- Project manager authority ranges from weak to strong
- Mix of full-time and part-time project resources
- Resources assigned by functional managers
What are the three types of matrix organizations?
- Strong Matrix
- Weak Matrix
- Balanced Matrix
What is the projectized organizational structure?
Focuses on projects rather than functional work units, with project managers having majority power.
What is an advantage of a projectized organization?
Project manager has full authority and team members are collocated.
What is a drawback of a projectized organization?
Reassigning project team members after project completion may be challenging.
What are the types of resources needed for projects?
- Human resources
- Physical resources
- Capital resources
- Internal resources
- External resources
- Shared vs. dedicated resources
What are human resources in the context of project management?
Individuals involved in the project, including those behind technologies like AI.
What defines capital resources?
Physical resources used to create the product or perform the project, typically valued at $5,000 or more.
What is the difference between internal and external resources?
- Internal resources are owned by the company
- External resources are acquired or contracted from outside
What are shared resources?
Resources that work for both the functional manager and the project manager.
What are dedicated resources?
Resources assigned full-time to a project, providing full authority to the project manager.
True or False: Project managers have full control over shared resources.
False.
What should project managers negotiate regarding shared resources?
Time availability and performance ratings.
What is resource overallocation?
When resources are scarce, leading to potential conflicts in project commitments.
What is the importance of negotiating performance ratings for team members?
It reinforces that project work is important and needs to be prioritized by the team member.