4 - Planning the Project Flashcards
What is the primary responsibility of a project manager after project approval?
To write the project management plan and ensure understanding among team members and stakeholders.
What does the project management plan consist of?
Several important documents including the preliminary scope statement and project charter.
What are the three components to complete scope planning?
- Scope management plan
- Scope statement
- Work breakdown structure (WBS)
What does the scope management plan document?
How the project scope will be defined, verified, monitored, and controlled throughout the project.
What is the purpose of the scope statement?
To provide a common understanding of the project by documenting objectives and deliverables.
What is the work breakdown structure (WBS)?
It breaks project deliverables down into smaller components for estimating task durations, assigning resources, and estimating costs.
What is the definition of scope creep?
Changing project or product scope without considering impacts on schedule, budget, and resources.
What is included in the scope management plan regarding change requests?
A description of the process for controlling scope change requests and how to obtain a change request form.
True or False: The scope statement only includes project deliverables.
False.
What should project objectives be?
Measurable, verifiable, and often time-bound.
What are key performance indicators (KPIs)?
Metrics that help determine if the project is on track and if deliverables meet expectations.
Fill in the blank: Exclusions from scope are anything that ________ as a deliverable or work of the project.
[isn’t included]
What is the significance of documenting assumptions in project planning?
To prevent misunderstandings among team members and stakeholders regarding project conditions.
What are common constraints found on most projects?
- Budget
- Scope
- Deliverables
- Quality
- Environment
- Resources
- Requirements
- Scheduling
What does the term ‘deliverables’ refer to in project management?
Measurable outcomes, results, or specific items that must be produced to consider the project completed.
What are critical success factors in project management?
Elements that must be completed accurately and on schedule for the project to be considered complete.
Why is it important to document exclusions from scope?
To avoid misunderstandings about features or deliverables once the product is complete.
What is the impact of constraints on project scope?
Constraints restrict or dictate the actions of the project team, affecting time, budget, and quality.
What does a well-documented project management plan serve as during the Executing phase?
A tool to track and measure project performance and inform future project decisions.
What is the purpose of the project scope description?
To explain the key characteristics of the product or service being created.
What is the order-of-magnitude estimate in project planning?
A wide-ranging estimate based on actual duration and cost of similar projects or expert judgment.
What are deliverables in project management?
Measurable outcomes, results, or specific items that must be produced to consider the project completed.
How is quality defined in project management?
Quality concerns measuring or quantifying performance, deliverables, functionality, specifications, etc.
What role does the environment play as a constraint in projects?
Environmental factors such as weather, air quality, or emissions regulations can restrict or dictate the actions of the team.