200-15 Employee Association Access

Question 1

Representatives and members of Employee Associations shall be allowed access to the Houston Police Department’s facilities and employees as outlined in this General Order. Such access shall be coordinated to limit disruptions to the workplace in order to…

Answer 1

maintain security and a productive work environment.

Question 2

Employee Association:

Answer 2

A recognized employee union or group.

Question 3

The ____ shall establish specific locations and schedules for Employee Association access at HPD facilities and shall manage the access to maintain a secure and productive work environment.

Answer 3

Chief of Police

Question 4

Employees shall maintain integrity of the workplace, comply with this policy and all other policies, and report noncompliance at…

Answer 4

HPD facilities

Question 5

____ shall comply with all City of Houston policies, rules, and guidelines for access to HPD facilities.

Answer 5

Employee Associations

Question 6

Access for Employee Associations’ approved and scheduled meetings at HPD facilities shall be allowed at only the following locations:

a.
Police Headquarters, 1200 Travis in the ____ and ____ floor conference rooms.

b. Police stations at a suitable place as designated by the ____. This shall not include police storefront locations.

c. Other HPD facilities as approved by ____ or as authorized by other General Orders.

Access to the Houston Emergency Center (HEC) cannot be granted by HPD.

Answer 6

1) 15th and 22nd

2) division commander

3) the Chief of Police

Question 7

(Attendance)

To meet with an Employee Association at an HPD facility, employees must be off duty or ____.

Employees shall not attend an Employee Association’s meeting conducted at an HPD facility while ____. Attendance at these meetings may be before or after work time.

All leave requests must be submitted in advance by following…

Answer 7

1) using accrued leave or other leave time granted by an active and approved labor contract agreement

2) on duty

3) the department’s established procedures and guidelines.

Question 8

(Attendance)

All Employee Association meetings at an HPD facility must be conducted in a designated and approved location and not …

Answer 8

in an employee’s work area.

Question 9

(Attendance)

Employees have the explicit right to decline to meet with an Employee Association even when…

Answer 9

access has been granted.

Question 10

The ____ is responsible for approving, coordinating, and monitoring the access of
Employee Associations at each meeting conducted at HPD facilities.

Answer 10

Chief of Police

Question 11

Unless otherwise mutually agreed to by the Chief of Police and an Employee Association, Employee Associations shall not have access to HPD’s premises for meetings without advance written authorization from the Chief of Police. Access to the department’s facilities and employees may be allowed as follows:

a.
Each Employee Association requesting access shall provide the names and contact information of liaisons within the association who shall ____.

For access, an Employee Association shall submit a written request to the Chief of Police via
the designated point-of-contact person at least ____ calendar days prior to the date of the proposed access.

The Chief of Police’s designated point-of-contact is the ____. The written request shall specify the proposed date, time(s), and location(s) to be accessed.

Answer 11

1) have authority to request access to HPD facilities

2) 14

3) assistant chief of the Organizational Development Command

Question 12

Unless otherwise mutually agreed to by the Chief of Police and an Employee Association, Employee Associations shall not have access to HPD’s premises for meetings without advance written authorization from the Chief of Police. Access to the department’s facilities and employees may be allowed as follows:

b.
The Chief of Police shall reply in writing no later than ____ calendar days following receipt of the request, stating whether access is granted, denied, suspended, or modified.

If the request is approved or modified, the response shall ____ and include the compliance policy.

If the access is denied, suspended, or modified, the Chief of Police shall state in writing ____. This may be due to emergency situations, peak workloads, or other extenuating circumstances faced by management.

Answer 12

1) nine

2) specify the date, time(s), and location(s) of the
granted access

3) the reason(s) why access has been denied, suspended, or modified.

Question 13

Representatives or members of Employee Associations who are allowed access to employees shall conduct themselves professionally, shall not be harassing, demeaning, or disparaging to the City, and shall not be ____.

Representatives of Employee Associations who are non-City employees and who violate this policy may be subject to removal or ejection from City premises and workplaces for limited or indefinite periods of time and possible termination of access arrangements for the association in question.

The Chief of Police reserves the right to modify or terminate access of an Employee Association for ____. Violations of this policy shall be reported to the Chief of Police or the Employee Association contact person, as appropriate.

Answer 13

1) disruptive while on HPD premises

2) harassment, inappropriate behavior, or disruption of the workplace

Question 14

Business for or in the name of any Employee Association shall not be conducted with or in the presence of any Houston Police Department cadet except as allowed by this General Order.

The Training Division, Cadet Training Unit, shall invite Employee Associations via email to ____ during the normal curriculum for each class of cadets.

Employee Associations shall not cater lunches or provide any other gratuity or inducements to cadets.

Members of the training staff shall not ____in any way into joining any Employee Association.

Members of the training staff who are members of an Employee Association shall not ____ while addressing cadets, whether officially or unofficially.

Answer 14

1) make a single presentation

2) influence cadets

3) represent their respective organization

Question 15

(Presentation Procedures)

Once Employee Associations have received the invitation to speak to a cadet class, the presentation order will be organized on ____. The Employee Association presentation order is rotated with every cadet class.

The Employee Association that presents first will drop to the last position on the list for the next class presentation and each Employee Association shall move up one time slot.

Organizing and maintaining the rotation order is the responsibility of ____. The Cadet Training Unit shall email the presentation order and schedule to each Employee Association.

Answer 15

1) a set rotation order

2) the Cadet Training Unit

Question 16

(Presentation Procedures)

The Training Division shall designate specific tables or bulletin boards on which Employee Association may display literature, brochures, or other information about their groups, as well as notices of upcoming meetings.

Any information distributed or posted on bulletin boards must clearly identify ____ and may not violate any General Order or include any disparaging, discriminatory, defamatory, or derogatory expressions, terms, comments or depictions, caricatures, illustrations or drawings whether generalized as a group, race, or directed towards any specific person’s ethnical, racial, gender, religious group, or the department that would create any factionalism, friction, hostility, dissension, or ____.

Answer 16

1) the author

2) disruption in the work order and flow

Question 17

(Presentation Procedures)

Each Employee Association will be allowed a ____ minute presentation with a Training Division supervisor present at all times. Each employee group organization is allowed a voluntary signup period following the presentations.

Answer 17

15-minute

Question 18

Exceptions to this policy shall be at the discretion of ____. Also, Employee Association access may be granted by an active and approved labor contract agreement with the City of Houston.

(City of Houston Executive Order No. 1-51 Revised, Solicitation of City Employees)

Answer 18

the Chief of Police