2 - Procurement and Tendering Flashcards
What are the general steps of a Tender?
- Procurement/Tender Strategy
- ITT - Invitation to Tender
- PQQ
- Collation of Tender Docs in to Form of Tender
- Issue to tenderers
- RFIs/TQs etc.
- Open tenders
- Compare and compile tender report
- Recommendation
What goes in a Form of Tender
- Preconstruction and H&S information
- Design information - specs, drawings
- Project information - people, org chart, processes
- Project requirements - programme, constraints, risks etc.
- Performance criteria
- Proposed form of contract and requirements - collateral warranties, guarantees etc.
- Pricing document/BoQ
- Tender scoring criteria
- Tender process
What is included in a tender report?
- Overview of process (audit trail)
- Credit check results
- Analysis of return against PTE
- Any levelling, amendments, omissions etc. to create a fair comparison
- Scoring against criteria
- Key issues, such as qualifications
- Overall scoring matrix
- Recommendation
What is the difference between single and two stage tendering?
Single - Client issues tender for whole project. Doesn’t get ECI, but does get a price for what they want.
Two-Stage - Client issues tender for initial stage to enter in to a PCSA in order to gain ECI for the contract later.
What does the Contractor price/provide in the first stage of a two stage tender?
- Design and development fee
- OH&P
- Design process fee
- Preliminaries
- Programme
How does the Contractor price the second stage of a two stage tender?
- In theory, based on the agreed rates under the first stage, but all might be subject to negotiation
What are the risks/benefits of a two-stage tender?
- Better buildability
- Helps develop a more viable scheme
- Certainty of costs
- Developed knowledge of the whole project team
- Programme improvement potential as better understanding of delivery requirement etc.
- Stuck with one Contractor
- Client is driven by contractor - can lose control/power over what they want
What are the risks/benefits of a single-stage tender?
- Can tender to multiple contractors
- Suitable for the traditional procurement route
- Retains control of requirements with Client
- Can take longer and cost more overall as no ECI benefit
What is Management Contracting?
- Works constructed by different works contractors who are contracted to a management contractor
- Management contractor paid on a fee basis and brought into the project early.
What is Construction Management?
A client places each contract package themselves, but usually gets a construction manager to help coordinate.
What are the Risk/benefits to Construction Management?
- Speed
- No main contractor overheads
- Needs lots of experience
- Price unknown until last package is let
What are the Risk/benefits to Management Contracting?
- Speed
- Reduced main contractor overheads
- Programme risk technically with the Main Contractor
- Needs lots of experience
- Price risk with Client - unknown cost until last package is let
What is the purpose of tendering?
Formal written offer to carry out work
- Auditability
- Parity
- Accountability
- Ensuring everything has been picked up
- Getting the right cost for the works
What are the three types of tender strategy?
- Single
- Two stage
- Negotiated
What is a Pre Tender Estimate?
Effectively a benchmark against which the tenders can be compared for the Client.
What law governs public procurement?
Public Procurement Regulations 2023
What is the threshold for value of government works?
£5.3m, but varies for different types of works
What has replaced OJEU in the UK?
Same rules under Public Procurement Regs, but now uses FTS - Find a Tender Service?
What are the main UK Public Procurement procedures?
Open - Open to all
Restricted - Bidders can request to tender, but only selected bidders are chosen to tender
Negotiated - Direct to one supplier but only in extreme cases (urgent works, timescales can’t be complied with)
Competitive Dialogue - Speaking to multiple bidders to try and work out a solution. Not sure of your requirements.
What are the fundamental principles of public procurement?
- Value for money
- Transparency
- Public Good
- Non-discriminatory
- Fair treatment of suppliers
What did the Public Procurement Regulations 2021 change?
Mainly the thresholds for public procurement. Now it’s £5.3m rather than £4.7m.
What are the three main types of Contractor selection?
- Open
- Selective
- Single/Negotiated
Finder Tender Service
- Portal facilitates contractor selection depending on what you are procuring.
- Thresh hold if over the 5.3m amount
What is procurement?
The act of obtaining goods and services
