10 - Project Communications Management Flashcards

1
Q

The receiver signals that the message has been received. This shows receipt of the message, but not necessarily agreement with the message

A

Acknowledgment

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
2
Q

The receiver confirms that the message is being received through feedback, questions, prompts for clarity, and other signs of confirmation.

A

Active listening

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
3
Q

The best modality to use when communicating that is relevant to the information being communicated.

A

Choice of media

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
4
Q

Anything that the project management team believes to be true but hasn’t proven to be true. For example, the project management team may assume that all of the project team can be reached via cell phone, but parts of the world, as of this writing, don’t have a cell signal.

A

Communication assumptions

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
5
Q

Anything that prohibits communication from occurring.

A

Communication barrier

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
6
Q

N(N – 1)/2, where N represents the number of identified stakeholders. This formula reveals the total number of communication channels within a project.

A

Communication channels formula

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
7
Q

Anything that limits the project management team’s options. When it comes to this, geographical locales, incompatible communications software, and even limited communications technology can constrain the project team.

A

Communication constraints

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
8
Q

A project management subsidiary plan that defines the stakeholders who need specific information, the person who will supply the information, the schedule for the information to be supplied, and the approved modality to provide the information.

A

Communications management plan

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
9
Q

The device that decodes a message as it is being received

A

Decoder

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
10
Q

The receiver is involved in the listening experience by paying attention to visual cues from the speaker and paralingual characteristics, and by asking relevant questions.

A

Effective listening

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
11
Q

The device that encodes the message being sent.

A

Encoder

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
12
Q

The sender confirms that the receiver understands the message by directly asking for a response, questions for clarification, or other confirmation.

A

Feedback

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
13
Q

Stakeholders are mapped on a grid based on their influence over the project in relation to their influence over the project execution.

A

Influence/impact grid

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
14
Q

A software package that allows the project management team to present the project’s health through graphics, spreadsheets, and text. (Think of Microsoft Project.)

A

Information presentation tools

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
15
Q

A system to quickly and effectively store, archive, and access project information.

A

Information retrieval system

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
16
Q

This is the most common and most effective approach to communication. It’s where two or more people exchange information. Consider status meetings, ad-hoc meetings, phone calls, and videoconferences.

A

Interactive communication

17
Q

This is documentation of what did and did not work in the project implementation. This documentation is created throughout the project by the entire project team. When these sessions are completed, they’re available to be used and applied by the entire organization. They are now part of the organizational process assets.

A

Lessons learned

18
Q

The device or technology that transports a message.

A

Medium

19
Q

Anything that interferes with or disrupts a message.

A

Noise

20
Q

Facial expressions, hand gestures, and body language are ______ cues that contribute to a message. Approximately 55 percent of communication is this.

A

Nonverbal

21
Q

The pitch, tone, and inflections in the sender’s voice affecting the message being sent.

A

Paralingual

22
Q

A report that depicts how well a project is performing. Often, the this is based on earned value management and may include cost or schedule variance reports.

A

Performance report

23
Q

These are useful in providing information to customers, management, the project team, and other stakeholders.

A

Project presentations

24
Q

All the business of the project communications is also part of the organizational process assets. This includes e-mails, memos, letters, and faxes.

A

Project records

25
Q

Reports are formal communications on project activities, their status, and conditions.

A

Project reports

26
Q

This approach pulls the information from a central repository, like a database of information. These are good for large groups of stakeholders who want to access project information at their discretion. Consider a project web site where stakeholders can periodically drop by for a quick update on the project status.

A

Pull communication

27
Q

This approach pushes the information from the sender to the receiver without any real acknowledgment that the information was really received or understood. Consider letters, faxes, voicemail messages, e-mails, and other communications modalities that the sender packages and sends to receivers through some intermediary network

A

Push communication

28
Q

The person who receives the message.

A

Receiver

29
Q

The person who is sending the message.

A

Sender

30
Q

Feedback loops and barriers to communications

A

Sender–receiver models

31
Q

Notices to the stakeholders about resolved issues, approved changes, and the overall health of the project.

A

Stakeholder notifications

32
Q

A regularly scheduled meeting to discuss the status of the project and its progress toward completing the project scope statement.

A

Status review meeting

33
Q

A system to record the actual time to complete project activities.

A

Time reporting system