Works Progress & Quality Management Flashcards
How do you ensure quality working as a CA under JCT?
Section 2 - Carrying out works
Section 3 - Control of works (provisions in place for poor performance, notice given 7 days if breached/failure to perform can instruct second contractor)
Section 4 - Payment (Only certify works which have been property executed)
Ask a contractor to open up suspect works, if they are in reasonable condition a relevant matter has occurred and issue an instruction to rectify. If they are unsatisfactory the contractor will need to put right.
What mechanisms under the contract are available should works which are covered up need to be checked?
The CA can ask the contractor to open works to check the standard of work and if the works are up to standard will issue a variation to reinstate the works.
What’s required under a Progress/Quality inspection?
Conformance to programme
Conformance to specification/SofW/Drawings
Compare works against manufacturers’s recommendations and details.
Why is it important to monitor progress?
To ensure the works on site are being completed in accordance with the programme.
If behind allow the contractor to regain progress.
To manage expectation
How do you monitor progress?
Programme
Date for completion (JCT)
Critical path
What are quality descriptors?
Quality descriptors usually set out the requirements of the finishes works (i.e. in accordance with British Standards, Building Regulations, manufacturers recommendations etc) - they usually form part of the contract documents in the specification or schedule of works.
What are the differences between a Clerk of Works and Contract Administrator?
CA is an interface between the client and contractor who monitors the progress and quality of the works. The CA does many roles including setting up the contract, advising on insurances, approvals are in place etc. Issuing payments, dealing with variations etc.
Clerk of works is usually a site based role who’s sole purpose is to identify and report on the quality of workmanship and materials which should be met in accordance with the contract documentation. Sometimes the Clerk of Works is instructed to monitor progress to and report to a CA. The Clerk of Works is usually appointed on behalf of the client by the Project Manager or Architect.
Both roles require site inspections.
What reports can be produced for Works Progress Quality Management?
Variation reports - highlighting their affect on Cost, Quality and Time
Rejected works reports - describes which works have been rejected and reasoning.
Progress reports - describes the project progress against the programme. These may highlight the reason why the project is behind or ahead.
What is a snagging inspection?
Poor nature or are unacceptable.
During the works.
End of the works (before PC)
End of rectification.
How would you identify poor workmanship on site?
Not in accordance with standard practice
Not in accordance with specification
Not in accordance with manufacturers recommendations
Not in accordance with quality descriptors
If a contractor was behind on site what would you do?
Notify the contractor and client of the lack of progress.
Query their is a lack of progress and ask whats in place to regain.
Be reasonable with both client and contractor (impartial!)
Assist where possible to try and get the project back o progress.
What defines the required level of quality in a project?
Contract documents. I.e. Technical or performance specification Drawings Quality Descriptors
Degree of workmanship
If you found bad quality work on site how would you deal with this?
Notify the person in charge and ask them to resolve the issue by issuing a notice.
If the contractor doesn’t resolve:
If the client is happy with it request a cost saving.
Instruct second contractor
Terminate contract
What is progress measured against in a project (JCT)?
Date for completion.
What are in place for a lack of progress in a JCT?
Extensions of time.
Liquidated damages.
What is a rectification period?
Usually 12 months following practical completion in which any patent defects occur following the works, the contractor has to make good.
What is the date of possession?
The date the contractor is given possession of the site (in the contract particulars, i.e. start date)
What is the date for completion?
Its the envisaged date of completion set out in the contract.
What is the completion date?
Either kept the same if on track or revised if extensions of time have been granted or the revised date if behind.
What is practical completion?
When the works are practically complete albeit some minor items, maintenance or tidying up.
What is partial possession?
Agreement when the client/user can re-take possession to parts. (not included in MW)
What is sectional completion?
When the agreed works can be handed back over in sections (6th Recital).
Must include the relevant dates of possession.
Must divide project into clearly defined parts.
Not included in a MW.
What is early use?
Client can use the site early if part or all of the works have been completed without formal possession being handed over.
Insurer’s must be notified and accept the early use. Employer will not covered for any contents brought into building.
Not included in MW.
What is the final adjustment?
Contractor issues outstanding invoices, documents information to determine the final account within three months of PC.
In MW the CA has 33 days (28 days till due date and +5 days for cert) to issue the final account certificate after receiving the relevant documentation.
