Development/Project Briefs Flashcards
What would you include in a letter to your client to confirm an instruction?
Terms of engagement letter:
Scope of instruction Building information Client information Limitations Payment terms Fee PI CHP Briefly
What typical headings would you find in a feasibility report?
Introduction Client information, budget and programme Study findings Option appraisal and recommendations Statutory requirements Indicative costs/timescales Conclusion
You have stated that you have experience running construction projects. Please outline the process which you would go through from taking the first contact with the client up to the works being completed on site.
Ensure I can meet their required service
Conflict / money laundering checks.
Prepare fee quote and terms of engagement
Consultation with client (define statement of need which develops into strategic brief) Feasibility stage Define Project brief Concept design Technical design Construction Handover End of defect period
What is a statement of need?
This is the client’s very first attempt to describe their possible requirements and vision.
Description of need/vision
Assumed programme
Assumed budget
What is a strategic brief?
The strategic brief develops from the statement of need and describes the client’s requirements in sufficient detail to form objectives and appoint consultants (SE ME Asbestos etc).
Defines objectives from the vision or need.
Functional and aesthetic requirements
Health and safety issues
Stakeholder requirements
What is a project brief and what does it include?
Is a development of the strategic brief and is he final briefing document. Contains detailed project information and requirements such as:
- Client information
- Site information
- Technical requirements (regulatory etc)
- Component requirements (visual components, colours etc)
- Project requirements (cost quality time)
- Spatial requirements (users, phasing requirements)
Who prepares the project brief?
Preparation of the project brief is likely to be coordinated by the lead consultant.
The briefing documents are owned by the client.
How are project briefs presented?
Report or Schedule format which should be editable to enable ongoing change as the project or design progresses.
What is a business case?
Providing information necessary to enable approval or reach a reasoned decision.
Meet business goals
Investment/Return
Explain to me what are client’s requirements?
The vision defines for what they wish the project to achieve, requirements are then drawn from this.
Relate to cost, quality and time.
What is a stakeholder?
Anyone who has an:
Interest
Influence
or Affected.
Who are some stakeholder’s?
Members of the client organisation (such as user panels, champions and department heads).
Other user groups (such as customers, residents, occupants, and visitors).
Neighbours and community groups.
Funders and shareholders.
The local authority building regulations, licensing and planning departments.
Other statutory authorities and non-statutory consultees.
Special interest groups such as heritage organisations and environmental bodies.
Suppliers.
The emergency services.
Statutory undertakers (utilities companies).
Insurance and warranty providers.
investors
What is the best process for stakeholder engagement?
Early engagement
Manage conflicting interests
What is a Vision?
A Vision is the desired ‘state’ or ‘achievement’ - This is usually described in a statement of need.
Strategies then describe the steps that are to be taken in that direction.
Describes where it wants to be at some point in the future, perhaps in turns of turnover, environmental credentials, projects won, and so on.
What is a Mission?
Missions are individual objectives that will lead to meeting a vision or one step closer.
I.e. Vision = Sustainable company, mission could include to omit fossil fuel during their operating hours.
