Works Progress & Quality Management Flashcards
WORKS PROGRESS & QUALITY MANAGEMENT: At 24 St Vincent Street, Glasgow - How did you assess that the early delay was as a result of additional instructions and how did you report this to the client?
After identifying the delay when comparing works progress against the programme during a progress meeting with the contractor.
This occurred within a short time after additional redecoration works were instructed.
The additional works noted was the redecoration of a stairwell over 3-storeys including the walls and ceiling / stair soffit areas.
I discussed the delay with the contractor. They stated:
- The works were intended to be accommodated within the existing programme duration by providing additional resource when carrying out the decoration works.
- They were going to provide additional resource to accelerate the upcoming decoration works to recover the programme.
- The subject area was adjacent to the works and the works were similar to the existing redecoration works, however, they were short in resources when carrying out the works.
Within my progress report to the client following via email correspondence following the meeting, I outlining the above and I also included this within my meeting minutes.
I also reminded the contractor that it is their responsibility to report delays at the earliest possible opportunity.
WORKS PROGRESS AND QUALITY MANAGEMENT: At Riverside Retail Park, Leven how would you conduct bi-weekly progress inspections and how would you then report back to the client?
Prior to a progress meeting I would review the progress of the works:
- Prepare a meeting agenda.
- Reviewing works against contractors programme
- I record my findings with photos and notes.
- I would also check materials and workmanship where possible against the specification of the works.
- Ensure the works are being carried out in accordance with BW drawings.
During a progress meeting I would:
- Inspect site before to review works
- Review Action Points from previous meeting minutes.
- Record the comments of the PM, QS, CA, Principal Contractor throughout.
- Discuss programme and costs and variations.
- Discuss any other points of interest on my Client’s behalf.
I would report back to the client via:
- I prepare a monthly progress report which includes:
1. An overview of the works
2. Progress vs programme
3. A project cost summary which includes the valuations to date and any contract instructions.
WORKS PROGRESS AND QUALITY MANAGEMENT: At Riverside Retail Park, Leven how did you act when you identified the floor slab and how was this reported to the client.
The contractor had concluded the stripout works.
I arrived to site to carryout my bi-weekly progress meeting and during my pre-meeting inspection I noticed the floor slab surface was uneven with various areas of pitting and fixing damage evident with materials for latex self levelling compound identified on-site.
I reviewed the specification to review the required workmanship requirements and other details of the specification. This stated that the floor was required to be mechanically grinded to leave a flat surface ready to receive an epoxy self levelling screed.
I informed the contractor on site about this finding and they acknowledged this had not been done as per the specification but that they did not see this as necessary. I reiterated to the Contractor that this was required as set out within the specification of the works.
I recorded this on site and this was included within the meeting minutes distributed following the meeting.
The approach informed the contractor at the earliest opportunity so minimising any risk of poor workmanship. The approach also demonstrated to the contractor and client that we were diligent in our role and that a record
was created if required later.
WORKS PROGRESS AND QUALITY MANAGEMENT: You say that you know the difference between the CA role and the Third Party WP & QM role, what is the difference?
Project Monitor Role:
- The role of a project monitor is used where our clients need us to protect their interests in a development for which they have no direct control over.
- This monitoring role is outside of the project team and has no real authority.
- The role is tailored, with the extent and timing of reporting being agreed beforehand. We will usually attend site meetings and report back to our client.
- The role will include reviewing the progress of works against the programme and quality and workmanship against the specification of works and ensure it is being adhered to.
Contract Administrator:
Is appointed to act impartially and administer the contract between the Client/ Employer to administer the terms of the contract, including payment, variations, extension of time etc.
WORKS PROGRESS AND QUALITY MANAGEMENT: What documents do you use to review the progress and quality of works:
- Building Regulations.
- Contract Drawings.
- Specifications.
- Change Control Register.
- Programme.
How do you undertake a progress inspection?
Once on site, I make contact with the site manager and walk around the property to see what progress has been made
- Review against contractors programme
- I review workmanship and quality against the specification of works, drawings and building regulations.
- I record my findings with photos.
- Number of operatives on site
- Materials on site
Why do you include a financial report in your progress report? What can it show?
Whether the project is within budget and if not if additional funds are required.
How do you ensure quality?
- Select a competent contractor;
- Include British Standards in a specification
- Ask for mock-ups/sample areas;
- Check compliance with the spec;
- Check compliance with the Materials and Workmanship
- Warranties and guarantees.
What might you look for to ensure that materials are of good quality?
- CE Mark
- British Standards Kitemark
- TRADA Certification
How did you treat snags?
I undertook regular site inspections and noted any defects or snags as the works progressed.
What if quality was poor, what would you do?
I would ask them to remove and recomplete the works and withhold payment for that element of the works until complete.
How do you report progress to a client on a project?
I prepare a monthly progress report which includes:
an overview of the works
progress vs programme
and a project cost summary which includes the valuations to date and any contract instructions.
