Unit 1: Page 22: Using Online Systems

Question 1

List five factors to consider before using online systems

Answer 1

> Security
Cost
Ease of use
Features
Connectivity

Question 2

How should you consider Security when using online systems?

Answer 2

> If security is important,choose an organisation that implements high security protocols.
Online systems create security concerns as data is accessible over the internet.
You have little control over security procedures.

Question 3

How should you consider Cost when using online systems

Answer 3

> Many cloud storage services are free
of charge to individual users up to a
certain data limit. —> Charge monthtly fees for businesses.
There are free services available to
organisations, which can save a lot of
money.

Question 4

How should you consider Ease of Use when using online systems

Answer 4

> Some online services are easier for non-technical users than others.
Cloud storage systems often sync your data with your computer.
- allows access to your cloud files using the same interface as your local files
Check on the amount of technical support available to users.

Question 5

How should you consider Features when using online systems

Answer 5

> Cloud software sometimes has fewer features than locally installed version.
There ARE a wide range of options available
- Cloud services allow users a lot of choice in finding a suitable product.

Question 6

How should you consider Connectivity when using online systems

Answer 6

> Cloud - based storage and software require internet connections in order to access the services
May be limited in your options of your internet connection is slow or if you have a limited data allowance

Question 7

What is remote desktop technology?

Answer 7

Allows a user to log in to and use their work system from a remote device.

Question 8

How does a VPN allow people working from home to access the organisations network?

Answer 8

Allows a secure connection to be made to the organisations network over the internet.

Question 9

How does Remote Desktop Technology allow people working from home to access the organisations network

Answer 9

Can also be used to fix computer problems remotely, and is often used by technical support departments to promote a more effective way of working.