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CAPM > THREE - Project Management Processes > Flashcards

THREE - Project Management Processes Flashcards

1
Q

What is the difference between the project life cycle and the project management process?

A

The project life cycle is what you need to do to DO the work, and the project management process is what you need to do to MANAGE the work

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2
Q

What is a Life Cycle?

A

A life cycle is a progression of phases through a series of developmental stages

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3
Q

What is a Project Life Cycle?

A

The performing organization’s/department’s methodology for managing a project. It is a logical breakdown of what a PM will need to DO to produce the project deliverables

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4
Q

What are the two types of Project Life Cycles?

A

Plan-Driven or Change-Driven

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5
Q

What are the different phases in a project life cycle normally called? What does it ensure?

A

The development life cycle of a project. The development life cycle is used to ensure that the expected or planned result of each phase is achieved

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6
Q

What is a Plan-Driven Project Life Cycle?

A

Plan-Driven projects have predictive development life cycles that require scope, schedule, and cost to be determined in detail early in project before work begins to produce the deliverables. Example, a construction project would be managed using a predictive life cycle

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7
Q

What is a Change-Driven Project Life Cycle?

A

Change-Driven projects use iterative, incremental, or adaptive (AGILE) development life cycles that have varying levels of early planning for scope, schedule, and cost.

Incremental and iterative life cycles involve early planning of high-level scope sufficient enough to allow for preliminary estimates of time and cost. Scope is further developed with each iteration.

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8
Q

What does an incremental development life cycle develop at end of each iteration?

A

A usable portion of the product

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9
Q

What is the difference between incremental and iterative development life cycles?

A

Incremental development life cycles delivers a complete, usable portion of the product at the end of each iteration. Example, Prioritize requirements into iterations that develop a fully functioning portion of the website.

With iterative, the complete concept is built in successive levels of detail to create the end result. Develop website, first iteration a prototype of entire website, each iteration that follows adds more detail until achieve a fully functioning site

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10
Q

What does an adaptive development life cycle involve?

A

Involves fixed schedule and costs. Scope is broadly defined with understanding it will be refined throughout the life of the project. Customer requirements are documented and prioritized in a backlog, which can be adjusted as project progresses.

Work is planned in short increments to allow customer to change and re-prioritize requirements within the time and cost restraint.

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11
Q

What does a development life cycle use?

A

Both predictive (plan-driven) and an adaptive development life cycle. Predictive can be used to manage the well defined project requirements, while adaptive can manage those more uncertain.

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12
Q

What are the 5 Project Management Processes? What does project management process include?

A

Initiate, Plan, Execute, Monitor and Control, and Close.

It includes managing the efforts related to these 5 process groups.

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13
Q

How is project life cycle and project management processes related?

A

In short, for large complex projects each phase of the project (research, design, code, etc) may have each of the 5 process groups (each phase has an initiation, planning, and closeout)

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14
Q

What is a phase gate event?

A

May occur at the end of each phase. A Phase Gate involves analyzing the results of the completed phase by comparing the results of the phase with the business documents, project charter, and PM plan.

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15
Q

What is the outcome of a phase gate event?

A

A decision is made based on the analysis whether to move forward, redo the phase, or decide not to continue a project.

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16
Q

MAKE SURE FAMILIAR WITH RITA’S PROCESS CHART

A

MAKE SURE FAMILIAR WITH RITA’S PROCESS CHART

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17
Q

REVIEW PAGE 50

A

REVIEW PAGE 50

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18
Q

What is important to remember regarding M&C process?

A

All the work of the project and project management must be monitored and controlled.

Throughout the life of a project the PM will be monitoring and measuring the outcomes of the project and any project management efforts, and analyzing them to help identify variances from the plan so that they can make proactive decisions to keep the project on track

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19
Q

MEMORIZE PAGE 25 OF PMBOK

A

REVIEW PAGE 25 OF PMBOK

20
Q

What do the processes in initiating process group do?

A

Formally start a new project or phase

21
Q

How is the project officially authorized?

A

Through project initiation

22
Q

What are the outputs of the initiating process group?

A

Project charter and stakeholder register

23
Q

MAKE SURE REVIEW THIS CHAPTER AND CHAPTER 1

A

MAKE SURE REVIEW THIS CHAPTER AND CHAPTER 1

24
Q

What specific processes are part of project initiating?

A

Develop Project Charter;

Identify Stakeholders

25
Q

What is progressive elaboration?

A

The process of continually refining estimates and scope definition

26
Q

What is rolling wave planning?

A

This technique is a form of progressive elaboration. Earliest parts of project are planned in sufficient detail for work to begin. Later phases of project work are planned at high level. As project progresses and more info is available, plans are elaborated in sufficient detail to accomplish work.

27
Q

What is one of the things a PM always needs to keep in mind throughout the project in relation to the initiating process?

A

The reason the project was started, and how the business case and benefits management plan relates.

28
Q

What does project charter document in terms of high level planning?

A

Measurable project objectives, success criteria, milestone schedules, and an initial project budget

29
Q

What are the 3 reasons for entering project initiating?

A

Business need;
Begin a new phase of the project;
Project has so many problems that you reevaluate the business need

30
Q

What does project planning entail?

A

It entails walking through the project with a consistent process, iterating plans, and getting the project organized in enough detail before actually doing the work to produce the product of the project

31
Q

What detailed analysis occurs in project planning?

A

Detailed analysis of whether the objectives in the project charter and expected business benefits can be achieved

32
Q

According to PMBOK, what specific processes are part of project planning?

A 
Develop PM plan;
Plan Scope Management;
Collect requirements;
Define Scope;
Create WBS;
Plan Schedule Management;
Define Activities;
Sequence Activities;
Estimate Activity Durations;
Develop Schedule;
Plan Cost Management;
Estimate Costs;
Determine Budget;
Plan Quality Management;
Plan Resource Management;
Estimate Activity Resources;
Plan Communications Management;
Plan Risk Management;
Identify Risks;
Perform Qualitative Risk Analysis;
Perform Quantitative Risk Analysis;
Plan Risk Response;
Plan Procurement Management;
Plan Stakeholder Management;
33
Q

When can the final cost and schedule be determined?

A

Only after risk management planning is complete

34
Q

What are the 3 reasons for entering project planning?

A

Project Initiating is complete;
Project executing necessitates ongoing planning;
Project M&C necessitates additional planning

35
Q

What is the purpose of project executing?

A

To complete the project work s defined in the PM plan to meet the project objectives and achieve the expected business value. In other words, goal is to produce the project deliverables within the project’s planned budget and schedule to deliver the agree upon benefits

36
Q

According to PMBOK, what specific processes are part of project executing?

A 
Direct and manage project work;
Manage project knowledge;
Manage quality;
Acquire resources;
Develop team;
Manage team;
Manage Communications;
Implement risk responses;
Conduct procurements;
Manage Stakeholder engagement
37
Q

What is a PMs role during executing?

A

To manage and lead the project. Also has a guidance and proactive role.

38
Q

List the 2 reasons for entering project executing

A

Project planning is complete;

Integrated change control results in a change to PM plan

39
Q

What is difference between monitoring and controlling?

A

Monitoring requires the PM to focus their attention on how the project is progressing. The PM will need to assess how stakeholders are participating, communicating, and feeling.

Controlling requires evaluating hard data on how the project is conforming to the plan and taking action to address variances that are outside of acceptable limits. This is done by recommending changes, or possible adjusting baselines

40
Q

According to PMBOK, what specific processes are part of project M&C?

A 
Monitor and Control Project Work;
Perform Integrated Change Control;
Validate Scope;
Control scope;
Control schedule;
Control costs;
control quality;
control resources;
Monitor communications;
Monitor risks;
control procurements;
Monitor stakeholder engagement
41
Q

What are outputs of every M&C process?

A

Updates to the PM plan and project documents

42
Q

What can measurements be useful for?

A

Identifying variances, trend analysis, forecasting, and estimating the remaining work

43
Q

What are the key project outputs that trigger a focus on M&C?

A

Requested changes, including recommended and corrective and preventative actions and defect repairs, from all sources;

Work performance data;
Deliverables

44
Q

What are potential next steps from M&C?

A

Project initiating to review the project charter;
Project planning to elaborate plans as new information is learned;
Project executing to repair defects and implement approved changes, including corrective or preventative actions;

Project closing if the project is completed or terminated

45
Q

What does project closing include?

A

Admin activities such as collecting and finalizing all paperwork required to complete the project, and technical work to confirm the final product of project is acceptable. Also include any work needed to transfer the completed to project to those who will use it, and request for feedback from customer

46
Q

According to PMBOK, what specific process is included as part of project closing?

A

Close project or phase

47
Q

What are the 3 reasons for entering project closing?

A

Project phase is complete;
Project is complete;
Project is terminated

CAPM (20 decks)

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