The Entries

Question 1

Summarise project?

• Significance
• Size
• location
• Aim
• Context

Answer 1

Revitalization of 6 alleyway spaces within Belfast City Centre - painting, lighting and artwork.
In response to the need to increase the pedestrian permeability of the city center following a large fire in one of Belfast’s iconic, central buildings in 2018 that caused major issues with pedestrian and vehicular flow

Question 2

Project value?

Answer 2

£450,000

Question 3

Programme?

Answer 3

August 2019 to February 2020 (7 months)

Question 4

Client?

Answer 4

Belfast City Council (local authority)

Question 5

Site context?

Answer 5

Belfast city centre, connecting high streets

Question 6

Procurement route?

Answer 6

Design and Build

Question 7

AECOM appointment?

Answer 7

• RIBA stages 2 – 7
  Project management led Integrated Consultant Team – appointed through framework SCAPE?

NEC3 PSC opt A short form (NEC short form is possible when the project budget is under 500k and short term)
Legal review - Approved by AECOM legal team

• Design, Manage Stakeholders, Management of Integrated Supply Team during commissioning and handover, defects management, project completion.
• Design coordinators for sub consultant signage specialist - tandem
• Creating brief for artists
• FEE????

Question 8

Construction tender method?

Answer 8

Artists - framework?

Quotes?

Question 9

Contractor appointment?

Answer 9

Tendered as 3 separate works packages 
low value works packages
All just under £30k - 4 quotes required as per councils tender rules for low value works packages (£8-30k)
- Lighting 
- General Painting
- General works / repairs

Question 10

Your Role?

Helping client develop brief
Statutory Consultees
Works packages - concept, planning, tender
H&S / Risk
Stakeholder engagement

Answer 10

Designer
Lead Landscape Architect

Initial site visit to determine extent of works required – determining key components requiring repair for high impact improvements.

Consultees Meeting

• NIE & DFI – service and lighting
• BCC and DFI – cleaning, sanitizing
• DFI and BCC – paving, making good surfacing
• Stakeholders/landowner – cleaning and repainting facades

LIGHTING – identified key impact areas
Appointment of initial contractor to undertake feasibility study - then M&E team designed fittings and spec. D&B
GENERAL WORKS - layouts, spec
PAINTING - locations, spec, style, measurements for QS.
ART - coordinating with subconsultant tandem, developing theme, determining locations, determined locations and brief for mural artists

H&S- Designers Risk assessment

STAKEHOLDER ENGAGEMENT
Newsletter for stakeholder engagement, meeting stakeholders - business owners on site.

Planning application, info to tender for each package
I fed into the tender documents with drawings, specifications and scope of works for each contract.

Managing of D&B contractor on site

Question 11

Relevant Legislation and guidance?

Answer 11

Below threshold public procurement

Question 12

Code of conduct?

Answer 12

Regard for end user?

Question 13

Was planning a requirement?

Answer 13

No, plans were prepared but it was confirmed the proposals were permitted development by the case officer.

Question 14

Specific challanges?

Answer 14

CHALLENGE – loose scope
SOLUTION – site visit with client to draw out what they were envisioning and begin discussion of proposals, presentation of proposals to first entry to client and stakeholders to ensure approval of themes before progressing to other drawings. Regular discussions with client over proposals and costs.

CHALLENGE - budget
SOLUTION – prioritising – maximum effect- entrances to local businesses, lighting

CHALLENGE – stakeholder engagement – multiple stakeholders, city centre scheme, permitted development
Solution – large meeting to get cooperation –
initial meetings and regular updates, leaflets to local businesses, drop ins to local businesses, ensuring happy with artworks and coordinate with their own improvement programmes