Test Tips/Strat Flashcards
Ray FW Qz #7
Test Keyword: Critical
You are leading a critical weekly project status meeting. Yasmin, one of your team members speaks
up and expresses concerns about the 3rd party procurement strategy as outlined in the procurement management plan. You are very surprised since Yasmin has never raised this concern before in the initiation or planning stage and now the project is in process of executing an important milestone. What step should you take as a project manager?
A. Address the team with a focused reminder for the meeting ground rules and then ask if the team
wants to use the meeting’s agenda to fully discussed the concerns raised by Yasmin.
B. Immediately acknowledge Yasmin’s concern, continue with the scheduled agenda, and then
privately meet with Yasmin to understand details about the concerns expressed.
C. Recognize and appreciate Yasmin for raising the concern and make sure her concerns are
discussed & resolved before continuing with the meeting agenda.
D. Ask Yasmin to update the risk register by documenting the concern, then continue with the
scheduled meeting agenda
Ans B: We acknowledge yasmiins concerns real quick. But this meeting is critical, so we stay on track with agenda. and talk to her privately to understand her concerns.
Incorrect:
A & C: Hijacks Critical meeting agenda
D: Doesn’t address yasmins issue directly, and very bureacractic(procedureal robotic and not humamn bad look with team)
Ray FW Qz Q-8
**When answering situation Questions, don’t go by option/answer wording. Go by context and logic of option/answer.
Sam is leading a project for the launch of a new model of Mercedes Benz. During a meeting, she finds out that a union strike may occur within the next 2-3 weeks. Sam knows that at this stage of the project, any delays can have huge financial and schedule impact. Also, any labor unrest in this situation will affect the project team performance. Earlier the probability of a union action was ‘low risk. Also, Sam had worked successfully with the union to resolve unrest issues in the past. How should Sam respond now?
A. Schedule a meeting with the union leader and use personal influence to attempt resolve the problem
B. Get more secondary information via informal discussion channels and decide upon next steps
C. Update the risk register and move this risk from ‘low’ to ‘medium’ and notify relevant stakeholders
D. Plan to reward the labours who don’t participate in the unrest & identify possible disciplinary actions
for the union leaders
Ans: A
A: Wording- “Personal Influence”- Using personal influence to help someone get promotion wrong, but to solve a problem this is perfectly fine helps everyone.
Incorrect
B: Secondary Information: B would of been of correct if it was primary informatin. But for a critical issue like this we want it straight from the source. The union(leader).
Key words: “Next iteration” meeting means what?
Next Iteration/Sprint Planning Meeting
Select Future ans and Present Ans
Future Tense vs Present Tense Question stem Affect on Answer:
You are about to close an iteration cycle for an agile-managed project to develop a food ordering app.
Suddenly, one of your developers mention that a feature that would have enabled users to view the cooking
time of the ordered food in HH:MM format was missed from this iteration. On investigation, it was found
that the design team did not provide the necessary input to the development team to enable the feature.
* Future Stem: What should you do as a project manager to prevent this type of situation in the future?
* Pressent Stem: What should you do as a project manager NOW?
a. Make sure the issue is discussed in the next iteration meeting
b. Review the issue in the next daily stand-up meeting
c. Address the issue in prototyping
d. Discuss the issue during a retrospective
Future Issue Ans:
d. Discuss the issue during a retrospective
* Retrospectives is where we go over what went well, didn’t go well, and we can improve on in the future(systemic fix)
Present Issue Ans:
b. Review the issue in the next daily stand-up meeting
* Daily Standups are for daily direction setting.
* 24 hrs: Talk about what happened last 24hrs, and plans for next 24 hrs.
* If there was a problem that came up yesterday, you do a short term solution in stand up.
* Nothing past 24hr mark, thats a systemic fix for retrospective.
Next Iteration Meeting: Means next sprint planning meeting.
Answer Wording Trick option A: Configuration PlanXX
Jackie is the project manager for an oil refinery project. She is currently developing the project scope. Her sponsor wants to review how Jackie plans to analyze documents and manage requirements raised during the project and how configurations etc. would be managed. Jackie knows that this is a critical artifact expected out of this stage of the project. What is the best course of action for Jackie?
a. Present the Configuration Plan
b. Present the Requirements Management Plan- Ans
c. Present Requirements Traceability Matrix
d. Update the Work Performance Report
No such thing as Configuration Plan
It is called the Configuration Management Plan
Correct vs Best Answer Choice( B vs C)
When similiarly right answer options available. Maybe vs Must be answers. Pick highest probability option.
The workload for your project is very high and all of your internal resources are overloaded. You discuss this issue with your project team & they propose that you outsource some scope of the project to an external agency. This was initially not a part of your project management plan. Which project artifact should most likely to be revised?
A. Project scope statement – Maybe Revised
B. Resource Management Plan -Maybe Revised
C. Procurement Management Plan -Must Be Revised(or sued)
D. Requirements Traceability Matrix - Maybe Revised
Key words: “Most Likely”
A. Project scope statement – Maybe Revised
B. Resource Management Plan -Maybe Revised
C. Procurement Management Plan -Must Be Revised(or sued)
D. Requirements Traceability Matrix - Maybe Revised
When similiarly right answer options available. Maybe vs Must be answers. Pick highest probability option.
Words to know
Which one of the following elements may be found in a project governance framework?
Your answer is correct
* Value assessment
* Project evaluation
* Project implementation
* Project appraisal
Answer: A- Value Assessment
* evaluating expected benefits and value that project will deliver in alignment with the orgs strategic objectives.
* Governance ensures project delivers value to Shs and aligns with strategic objectives of the org.
Project Evaluation: Assessing project performance and outcomes against objectives, timelines, budget. M&C processes
-Partially correct, but not primary focus of project governance. Which is broader and more strategic. To make sure Org gets benefits and value from project.
Project Appriasal:
Involves assessing the feasibility, risks, and potential returns of a project before it is approved. It is used to determine whether a project should be undertaken based on its potential to meet the organization’s goals.
Relevance to Project Governance Framework: This is correct because project appraisal is a critical element in project governance. It ensures that only projects that align with the organization’s strategic objectives and offer adequate value and feasibility are approved.
Conclusion:
Risk Response Question: Which Risk Response is occuring if we choose Option B over option A?
(Escalate, Avoid, Transfer, Mitigate, Accept)
A. Risker option
B. Less Riskier Option
Avoid
Ray Tip for choosing less risker option.
Word Trick Estimated vs Complete SP?
A project management organization needs to assess the performance of two project teams. Both projects have the same scope of work, but Team 1 works virtually and has calculated 100 story points, while Team 2 works in the office and has calculated 80 story points.
Which team has the better performance?
A.Team 1 because they work virtually.
B.Team 2 because they work in the office.
C.Team 1 with 100 story points performed better than Team 2 with 80 story points.
D.Team 2 with 80 story points performed better than Team 1 with 100 story points.
Solution: C. Team 1 with 100 story points performed better than Team 2 with 80 story points.
Why I got wrong:
* Question wordy tricky: Didn’t clearly say story points were estimates or completed story points.
* Question Clues on it being completed story points.
* Comparison in Performance: The question asks which team has “better performance,” which suggests that it is evaluating what the teams have accomplished, not just what they have planned.
* If the story points were merely estimates, it wouldn’t give a clear picture of performance.
* Wording in answer C: Answer C states, “Team 1 with 100 story points performed better,” implying that the 100 story points refer to completed work, not just an estimate.
* This** use of “performed” links the number of story points to actual output.**
If a project has an end date constraint which development approach would fit
a. pred
b. agile
c. iterative
d. Hybrid
Ans A and D: Predictive or Hybrid
Predictive projects have end date constraints.
Agile/Iterative do not have end dates
Iterative focuses more on refining over time until money runs out, rather than
What does the answer mean by “Confirm the expected Deliverables” in this scenario?
Project manager has been asked to manage an existing complex project. Some goals have already been delivered by the previous project manager. While reviewing the project management plan, the project manager realizes that one of the key deliverables is missing from the project goal.
What should the project manager do next to ensure the expected project value is delivered?
Ans: Confirm the Expected Deliverables and rebaseline the project.
Validate Scope Process
* Tools - Inspection: This is where we MEASURE, EXAMINE, and Validate. To determine whether work and deliverables meet Requirements and Product Acceptance Criteria.
- Clarifying Project Scope: Revisiting the original project scope, objectives, and requirements documentation to ensure there is a complete understanding of what the project is meant to deliver.
- Consulting with Stakeholders: Discussing with key stakeholders (e.g., sponsor, customer, product owner) to confirm their expectations and understand if the missing deliverable was indeed intended to be part of the final project outcomes.
- Reviewing Baseline Documents: Examining project documents like the project charter, scope statement, and work breakdown structure (WBS) to identify any gaps in the list of deliverables.
When should you invite SH to agile ceremonies vs having seperate meetings with them to address issues?
Depends on the purpose of the interaction and the stakeholders role.
Invite Stakeholders to Agile Ceremonies:
* Sprint Reviews: For feedback on completed work.
* Sprint Planning: If stakeholder input is needed for upcoming priorities.
* Backlog Refinement: To clarify requirements and prioritize items.
Hold Separate Working Meetings:
* Escalated Issues: When there are concerns not resolved in ceremonies.
* Strategic Alignment: To ensure project goals align with business objectives.
* Detailed Requirements: For in-depth discussion on complex needs.
* Risk and Dependencies: To address high-level risks affecting the project.
Use ceremonies for regular engagement and feedback; use separate meetings for focused problem-solving and alignment on strategic or complex topics.
