Status Reports and Communicating Flashcards
What should you note regarding the budget in project management?
How much of the budget you’ve spent and the overall percentage spent
Compare actual expenditure versus forecasted spend.
What are the three outcomes of project work performance?
- Work Performance Data
- Work Performance Information
- Work Performance Reports
What is Work Performance Data?
The outcome of execution, consisting of raw observations and measurements identified while doing project work
Examples include actual cost, number of change requests, start and finish of schedule activities.
What does Work Performance Information represent?
The result of analyzing work performance data to make informative project decisions
Examples include status of deliverables and estimated cost to completion.
What are Work Performance Reports?
Physical or electronic representations of work performance intended to generate decisions or raise issues
Examples include status reports and dashboards.
What is Project Communication Management?
The processes necessary to ensure that the information needs of the project and stakeholders are met
According to PMBOK 6th Edition.
What are the common issues with project communications?
- Insufficient information
- Too much information
- Wrong type/style of communication
- No communication
What are the 5 C’s of effective communication?
- Correct grammar and spelling
- Concise expression
- Clear purpose
- Coherent flow of ideas
- Controlling flow of words
What does the term ‘Encode’ refer to in communication models?
Translate thoughts or ideas into a language understood by others
What is the role of ‘Noise’ in communication?
Anything that interferes with the transmission and understanding of a message
What are the three types of communication models?
- Interactive
- Push
- Pull
What is the purpose of the Stakeholder Engagement Plan?
To manage communication with stakeholders throughout the project
What are the key highlights to include in a project status report?
- Key project highlights
- Progress and achievements
- Overall project timeline completion schedule
What is the difference between issues and risks in project management?
Issues are problems that have occurred, while risks are potential problems that might happen
What is a milestone in project management?
A larger point in the schedule marking the completion of a major phase of the project
What is the function of the Lessons Learned Register?
To update and reflect challenges and how to avoid them in future projects
What is Agile’s approach to managing communications?
Daily Stand-up meetings, Iteration Reviews, and Retrospectives to assess and rectify communication deficiencies
What is the importance of selecting the right meeting cadence?
It helps maintain team momentum and alignment
What does Active Listening involve?
Engaged listening that includes restating to confirm understanding
Fill in the blank: The process of ensuring timely and appropriate collection, creation, distribution, storage, retrieval, management, monitoring, and ultimate disposal of project information is known as _______.
[Project Information Management]
