Developing a work breakdown Structure Flashcards
What is Planning answer
What must be done?
How should it be done
What are the tasks
Who will do it
When must it be done
How much will it cost
What is the order of performing tasks
Other
Planning Documentation (minimum):
Project Charter
Project Management Plan
Planning Tools (minimum
Work Breakdown Structure
Precedence/Arrow diagram
Deterministic Schedule
Plan Scope Management:
Establish the strategy for defining, controlling, and validating project scope.
Collect Requirements:
Gather, document, and organize stakeholder needs and expectations.
Define Scope:
Develop a detailed project description, including boundaries and acceptance criteria.
Create WBS (Work Breakdown Structure):
Break down project scope into manageable components for effective planning and resource allocation.
Validate Scope
Formalize stakeholder acceptance of project deliverables against predefined criteria.
Control Scope:.
Manage and prevent changes to project scope, ensuring adherence to the original plan.
Project Scope
How much work is to be done? Increasing the scope causes more work to be done.
Time
The schedule of the project. Modifying the schedule alters the start and end dates for tasks in the project and can alter the project’s overall end date
Cost
The cost required to accomplish the project’s objectives. Modifying the cost of the project generally has an impact on the scope, time, or quality of the project.
Work Breakdown Structure (WBS)
Considered the foundation of project planning and one of the most important tools used in PM
If done well, the secret to successful PM
WBS sometimes referred to as a task/activities list (incorrectly)
WBS process of breaking down a project into its component parts (summary tasks and work packages)
Serves as basis for team activity (task) assignments
Duration and cost estimates for tasks
Building a WBS helps
Provide a detailed illustration of project scope
Create the basis for project cost and schedule estimates
Build project teams
What is the definition of planning in project management?
Planning is answering: What must be done? How should it be done? What are the tasks? Who will do it? When must it be done? How much will it cost? What is the order of performing tasks?
What key documents are involved in project planning?
- Charter
- Project Management Plan
- WBS
- Schedule
What does the acronym WBS stand for?
Work Breakdown Structure
What is the purpose of a Work Breakdown Structure (WBS)?
To break down project scope into manageable components for effective planning and resource allocation
What are the primary outcomes of creating a WBS?
- Detailed illustration of project scope
- Basis for project cost and schedule estimates
- Building project teams
What does the term ‘Triple Constraint’ refer to in project management?
The relationship between scope, time, and cost
What is the first step in the WBS building process?
Identify the deliverables and work
What does the Responsibility Assignment Matrix (RAM) show?
The project resources assigned to each work package
What does RACI stand for?
- Responsible
- Accountable
- Consulted
- Informed
What role does the Responsible person play in a RACI chart?
The individual(s) who actually complete the tasks and/or processes
How many accountable individuals can be assigned to a task in a RACI chart?
Only one
What is the purpose of the ‘Consult’ role in a RACI chart?
Individuals to be consulted prior to a final decision or action
What does the ‘Informed’ role represent in a RACI chart?
Individuals who need to be informed prior to or after a decision has been taken
What is the significance of developing a Work Breakdown Structure in regulatory affairs?
Ensures accountability, clarifies responsibilities, and facilitates meeting deadlines and budgets
What is a common issue that can arise if responsibilities are not clearly defined in a project?
Misunderstandings about who is responsible for tasks
True or False: A WBS can be set up graphically or in outline form.
True
Fill in the blank: The WBS is considered the foundation of _______.
[project planning]
What is the purpose of validating scope in project management?
To formalize stakeholder acceptance of project deliverables against predefined criteria
What process involves managing and preventing changes to project scope?
Control Scope
What are some key planning requirements in project management?
- Quality
- HR
- Communication
- Risk
- Procurement
- Stakeholder
What is the role of the accountable person in a RACI chart?
Ultimately answerable for the tasks and/or processes
What can the ‘Support’ role in RASCI charts indicate?
Individuals who provide additional assistance in completing tasks
What should be ensured when reviewing the RACI chart vertically?
No team members have too few or too many commitments
What is an important point to remember about accountability in project management?
Authority must accompany accountability
