Project Stages_Initiating the Project_Scope & Charter_20251 Flashcards
What does PMBOK stand for?
Project Management Institute – Project Management Book of Knowledge
What are the five Process Groups defined by PMBOK?
- Initiation
- Planning
- Execution
- Monitoring and Control
- Closure
What is the output of the Initiating Process Group?
- Project charter
- Assumption Log
- Stakeholder register
What is a Project Charter?
A formal document that authorizes a project, issued by the Project Sponsor(s)
What key elements are included in a Project Charter?
- Project purpose
- Objective/measures/success criteria
- High-level requirements
- Project description, boundaries & key deliverables
- Overall project risk
- Milestone schedule
- Pre-approved financial resources
- Key Stakeholders
- Project approval requirements
- Assigned Project Manager
Fill in the blank: The Project Charter is developed based on _______.
[Business Case, Project Statement of Work, Contract/Agreement, Enterprise Environmental Factors, Organizational Process Assets]
What are Enterprise Environmental Factors (EEFs)?
- Organizational culture and political climate
- Government or industry standards
- Legal & regulatory requirements
- Marketplace conditions
- Organizational governance frameworks
- Stakeholders’ expectations and risk thresholds
- Organizational structure, geographic distribution
- Infrastructure
- Existing human resources/capacity/skills
- Information technology
- Portfolio, program and/or project experience
- Labor unions, work councils
What do Organizational Process Assets (OPAs) include?
- Organizational standard policies, processes, procedures and guidelines
- Portfolio, program and project governance framework
- Monitoring and reporting methods
- Templates
- Historical information and lessons learned
- Communication standards
- Financial controls
- Change management procedures
- Risk control procedures
- Approval procedures
- Project closure requirements
What techniques are used to develop a Project Charter?
- Sponsor Input
- Expert Knowledge
- Data Gathering (Brainstorming, Focus Groups, Interviews)
- Interpersonal & Team Skills (Facilitation, Negotiation, Conflict Management, Meeting Management)
What is the first step in the Planning Process Group?
Start with the Project Charter
What activities are included in the Planning Process?
- Develop Project Management Plan
- Plan Scope management
- Plan Schedule management
- Plan Cost management
- Plan Quality Management
- Plan Resource Management
- Plan Communications management
- Plan Risk Management
- Plan Procurement Management
- Plan Stakeholder Engagement
What is the purpose of Scope Management?
To define and control what is included and excluded in the project
What are the types of requirements in Scope Management?
- Satisfiers
- Dissatisfiers
- Delighters
True or False: A Project Charter includes the name and authority of sponsor(s).
True
What does the Planning Process involve?
- Planning every aspect of the project
- Developing the Project Management Plan
