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Project PMP > Sept > Flashcards

Sept Flashcards

1
Q

In monitor risk process, What tools is the least likely to be used among 1. issue log 2. test and evaluation doc 3. risk register 4. Lessons learn register

A

2… Test and evaluation

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2
Q

When working AGILE. and you start a new PHASE. What is the first thing you should do?

A

Start the process of identifying the project stakeholders. The PHASE is started in the “ initiate group”

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3
Q

Key benefit for stakeholder engagment

A

Provides a plan to interact effectively with the project stakeholders Note INTERACT vs COMMUNICATE is different.

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4
Q

What are key tools and WHY for CONDUCT PROCUREMENTS

A
  1. Advertizing for government contracts… 2. bidder conference: to tell all that this is about 3. WHY NOT EXPERT JUDGMENT =)
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5
Q

What is “funding requirements”? Does this

A

It is project budget trough time, represented by stepped graph (Value / time) INCLUDES MANAGMENT RESERVES

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6
Q

To manage an effective presentation, what do I have to do?

A

take into account their audience, expectations, needs to manage the content and delivery. Including the objectives of the project and project team …..

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7
Q

If you have scope creep, what can be the cause among 1. Lack of historical records 2. Weak interpersonal and team skills 3. Lack of project exclusions in the scope statement 4. Insufficient test and evaluation document

A

3….

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8
Q

If you need to cancel the project .. what process you MUST Do?

A

Close project process.

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9
Q

If your customer runs out of funds, and they were bought. can you put the project on hold? YES/NOS

A

No. your contract does not even apply anymore, they were bought.

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10
Q

SIX vs 3 sigma?

A

Defects per million 6 SIGMA = 3.4 / MILLION 3 SIGMA = 66.8K / MILLION

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11
Q

What is a portfolio

A

Collection of project/programs/operations managed as a group to archive strategic objectives.

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12
Q

What is encoding?

A
  1. Translating ideas into laguage
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13
Q

If you have an Agile project, how do you put focus on Quality.

A

By having a quality review in the project retrospectives. Agile projects call for frequent reviews build trough out the project, not only at the end

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14
Q

Is project retrospective same as iteration retrospective.

A

NO. One is at the end, while the other is anytime.

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15
Q

Technique use to identify NEW RISK (after risks have been already identified)

A

Risk reassessment.

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16
Q

What has the integrated scope, schedule, cost BASELINES?

A

Performance Measurement Baseline.

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17
Q

What does Parametric estimating vs Analog estimating have in 1. Common 2. for the former, what is the key?

A
  1. Historic Data 2. Use parameters such as average cost per something.
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18
Q

is pre-assignment a technique? if Yes, how can it be used?

A

Yes, Accepting the recommendation to include someone in the team before charter is approved. You are not telling them when …

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19
Q

if company is CONSIDERING something that affects your project. Would that be an issue or assumption

A

Assumption

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20
Q

AGILE RELEASE PLANNING DOES EXIST What does it provide?

A
  1. High level summary of the timeline of the release schedule 2. defines the features that will be available per release.
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21
Q

what are the inputs for the benefits management plan

A

NPV Timeframe to realize the benefits of strategic alignment who is accountable? Metrics, assumptions, and risks

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22
Q

What should you do as key to complete the cost estimating process when you have only identified risks

A

Reserve analysis to help estimate the amount associated to those risks …

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23
Q

If your boss tells you to start a project without the project charter approved…. What will you say to him?

A

CAN’T

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24
Q

Is there any restriction for the vendors to receive project updates. What input can you use to id the stakeholders (vendor side)

A

No. Agreements

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25
Q

If you do a Monte Carlo Analysis and your results are inaccurate. Is there a way to salvage the results?

A

No. discard them

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26
Q

What is this?

For what can I use this?

A

Risk breakdown structure (RBS)

Potential sources of Risk

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27
Q

__________ is the understanding of power relationships within and around the project…..

A

Political awerness

28
Q

The question implies that you, as the project manager, are currently performing the Collect Requirements process. In the manufacturing industry,______________________ is a facilitation technique that helps determine the critical characteristics for new product development. QFD starts by collecting customer needs, also known as the voice of the customer (VOC). These needs are then objectively sorted and prioritized, and goals are set for achieving them. Therefore, of the available choices, using the voice of the customer (VOC) to gather customer needs is what you should do first

A

quality function deployment (QFD) - Facilitation technique

29
Q

What are the synonyms of Hard Logic and Soft Logic

A

Mandatory dependencies and Discrationary dependencies

30
Q

A company resource used in a project is considered?

a. OPA
b. EEF
c. Constrain
d. An Advantage
2. What would be the process where you would use this?

A

EEF.

Acquire resources

31
Q

What is the qualification selection method?

and

How does it work?

A

Method to use to select vendor, when the cost expected is small.

The buyer establishes a small list and selects the best vendor based on different criteria (credibility, qualifications, experience, area of specialization)

32
Q

What are the tasks / Initiate domain (9)

A
  1. assessment
  2. identification key deliverables
  3. analysis
  4. Identify risk, assumptions,
  5. charter development
  6. charter approval
  7. benefits analysis with stakeholders
  8. inform stakeholders of charter
33
Q

If I go to a central repository to get information or documents. what type of communication is PULL or PUSH

A

PULL

34
Q

When executing cost estimate process, apart from the basis of estimate and the estimate itself. What other information can it be included?

A

Supporting documentation such as ranges of estimates.

35
Q

Meeting minutes are ?

A

OPAs

36
Q
  1. What is the use of personel assesment?
A

Record performance of project team members. Can be used as a source for recognition

37
Q

The _________________ structure (____) shows the work packages and/or activities according to the organization’s departments, teams, or forms of division.

The ____is the best reference for the new team member to learn which responsibilities are assigned to her team and department. C T

A

OBS / Org. breakdown structure

38
Q

As a vendor. What is the first thing you should do to position your company as the best fit for the project?

What goes NEXT.

A

Read the BID package, in it there is multiple information such as the selection method.

The BID conference, (you arrived prepared for this).

39
Q

What is the salience model?

What are the categories?

A

A way to classify your stakeholders by

Power

Legitimacy

Urgency

40
Q

You can protect your schedule by using ______ (3)

A
  • Project buffer: A unique and single buffer to protect the project deadline
  • Feeding buffer: Multiple buffers to protect parts of the critical chain
  • Resource buffer: Multiple artificial buffers that act as warning signals to assure the availability of resources
41
Q

Divergence vs Convergence

A
  • divergence’ describes when one activity has two or more successors and splits into different paths. ‘
  • Convergence’ describes when an activity requires two or more predecessor activities on different paths to be done before commencing.
42
Q

Reminder about EEF vs OPA… Procedure to terminate employment is ?

A

EEF. because the PM does not have control over it.

43
Q

Mention some OPAs examples?

A

OPA examples:

  1. Lessons learned knowledgebase
  2. Guidelines
  3. Project templates
  4. Recommended workflow/process
  5. Historic records
  6. Accounting practices
  7. Risk / stakeholder registe
44
Q

If you want to see risk reporting formats. where would you look

A

Probably 2 sources

  1. Comm management plan
  2. Risk management plan…. *** BECAUSE of manage stakeholder engagement
45
Q

A technique that where an affected stakeholder may be included to form part of the project team or partner

A

Co=creation

46
Q

Opportunity cost

A

the potential return of the project not selected.

47
Q

What is the 3 main activities in the pre-project work

A
  1. Needs Assesment
  2. Business case
  3. Benefits management plan
48
Q

REQUIREMENT DOCUMENTATION VS REQUIREMENT TRAC MATRIX

A

A Requirements documentation is a description of how individual requirements meet the business need for the project. The requirements documentation is used as an input to the Control Scope process to detect any deviation in the agreed-upon scope.

B Requirements traceability matrix . is a grid that links the product requirements from their origin to the deliverables that satisfy them. The requirements traceability matrix, which is an input to the Control Scope process, should be updated to reflect the new product features. However, as it pertains to the Control Scope process, a deviation from the project scope must first be identified before the impact of the deviation can be assessed. The requirements documentation is used first to ‘detect’ any

49
Q

Business analysis plan (part of scope plan) is?

A

documents how requirements will be analyzed, documented and managed.

50
Q

Levels of precision is only in ??? (What knowledge area)

A

Cost Management

51
Q

From this S curve (two questions)

  1. What process outputs this?
  2. What does 2.45 and 85% mean?
  3. what tools can use?
A
  • 85% probability will be less than 2.45M.
  • The output is from a Monte Carlo Simulation.
  • Funding limit reconciliation
52
Q

The following are used with ?

  1. Sensitivity Analysis with ________
  2. Modeling and Simulation with _______
A
  1. Tornado diagrams
  2. Duration of estimates
53
Q

Can agreements be input to perform the integrated change control process

A

No.

54
Q

What tools can I use for building a project charter

A

Expert Judgment

Data gathering

Interpersonal skills

Meetings

55
Q

What is the difference between workshop and meeting

A

Essentially, the quality of the group output.

meetings have a loose set of objectives and pack a number of agenda items within a certain amount of time.

Workshop works to deliver a certain group output, such as a new product or solving a complex problem

56
Q

If budgeted rate is to be used for EVM. What is the TCPI

A

1

57
Q

Where would I document a team building activity? Project Calendar or Resource Calendar

A

Resource Calendar, Team building activity is NOT a project activity.

58
Q

Who plays a role in manage quality

A

ALL, including Customer, (sponsor, client, PM, Team, managers) all

59
Q

Stakeholders have the maximum influence when? Begining or end of project

At Closing, can they do something?

A
  1. begining.
  2. very little
60
Q

________________ is a document that provides detailed deliverable, activity, and scheduling information about each component in the work breakdown structure. It also contains details to support the WBS,

________ is also a WBS component with known work content but without detail to estimate cost/duration

____________ Defined at the lowest level of WBS for which cost/duration are estimated and managed

A

WBS Dictionary

Planning package

Work package

61
Q

In terms of the 5 stages for team development (forming, storming, norming, etc) Where would you do a team building?

Could you build the team charter on forming?

A

1.

No, you don’t do the team charter, your team does (at least gives input) informing they can’t because they don’t know each other.

62
Q

Is team performance assessment a tool or output?

and

Is Individual and team assessment a tool or output?

A

Output

Tool

63
Q

The project you are managing is well underway, and you are currently actively collecting and storing information about the progress of project deliverables, creating forecasts for your sponsor, distributing work performance reports, and presenting project status to key stakeholders. Which process are you performing?

A. Managing communications

B. Managing stakeholders

A

A.

To answer this question, first, determine under which knowledge area the described activities fall. With reference to sponsors and stakeholders, you may guess that it is Stakeholder Management. However, the activities of collection, creation, distribution, storage, and monitoring project information fall under Communications Management. Next, determine what process group is related to these activities. Is it the Planning Process Group or Monitoring and Controlling Process Group? No, the task is not to develop the communication models (which would have been part of project planning) in planning, nor is the task to determine if the planned communications artifacts and activities have had the desired effect (which would have been part of monitoring and controlling). Instead, the current activities are mostly collection, creation, distribution, and disposition of project information, which take place while the work of the project is being executed. In other words, you are in the Executing Process Group, under the Project Communications Management Knowledge Area, i.e., you are carrying out the Manage Communications process.

64
Q

a math method to examine the relationships among project variables like labor, cost, time etc

A

Regression Analysis

65
Q

Remember. Facilitation is mostly for planning. Only process in execution is?

A

manage project knowledge

66
Q

ability test DOES EXIST. when can you use it?

A

when you get a new team member to see if there is any gaps in knowledge.

** Ability test is part of individual and team assessments

Project PMP (11 decks)

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