Planning flashcard
1
Q
What consist of creating the business case and benefits management plan before project initiation?
A
Pre-project work….. Don’t fall for (incorrect –> planning)
2
Q
For change management plan ……… What would be the least likely information you would need?
A
Lessons learned will only have info about the current project. If you are in planning will have little if any pertinent informaiton.
3
Q
what is the scope baseline?
A
approved version of scope statement WBS and its associated WBS dictionary
4
Q
What is resource management plan?
A
describes how the project resources are acquired allocated monitored and controlled.
5
Q
What PROCESS has the output basis of estimate?
And
and where does it go next - that output
A
estimate cost process
To: Quantitative risk analysis AND determine budget
6
Q
Where can you obtain cost estimates for OUTSORCED work packages WHEN there is no prior experience?
A
EEF
7
Q
Where can you obtain cost estimates for work packages WHEN there IS prior experience?
A
Analogous estimates
8
Q
what could provide guidance on how to estimate cost?
A
OPAs
9
Q
In the Quality management plan what is the best document to obtain info on ACCEPTANCE CRITERIA?
A
scope statement includes acceptance criteria for the deliverables
10
Q
Primary output of define scope process?
A
scope statement
11
Q
What is included with scope statement? (7)
A
product project scopes deliverables acceptance criteria of the product out of scope activities constraints and assumptions
12
Q
What are the processes in the SCOPE MANAGEMENT
A
- Plan SM
- Collect Requirements: (process to determine document and manage stakeholder needs and requirements to meet objectives)
- Define Scope: process to develop a detailed description of the project and product
- Create WBS: Process to subdivide the project deliverable and project work into smaller more manageable components
- Validate Scope: Process to formalize acceptance of completed deliverables
- Control Scope: process to monitor the status of the project and product scope and manage changes to the baseline
13
Q
What are the inputs for the process. “Plan quality management”
A
- 1.1.3 Enterprise Environmental Factors (E.E.F.)
- 1.1.4 Organizational Process Assets (O.P.A.)
- 1.3.1 Project Charter
- 2.3.1 Project Management Plan
- 1.3.2 Requirments Management Plan - Project Management Plan Componet
- 4.3.1 Scope Baseline - Project Management Plan Componet
- 1.3.1 Risk Management Plan - Project Management Plan Componet
- 2.3.1 Stakeholders Engagement Plan - Project Management Plan Componet
- 3.1.2 Project Documents
- 1.3.2 Project Document: Assumption log
- 4.3.1 Project Document: Lessons Learned register
- 2.3.1 Project Document: Requirement Documentation
- 2.3.2 Project Document: Requirement Traceability Matrix
- 2.3.1 Project Document: Risk Register
- 1.3.1 Project Document: Stakeholders Register
14
Q
Why stakeholder management plan is required for quality?
A
because you want to manage your stakeholders as their “wishes” will change day by day.
15
Q
Main 2 characteristics of risk?
A
Probability and impact
16
Q
Other characteristics of risk (beyond probability and impact) and what they describe?
A
Dormancy - period of time that may elapse after the risk occurs before impact is discovered
Propinquity - degree of personal matter
Manageability - how is easy is to manage the occurrence or impact
17
Q
The analysis used in Quantitative risk Analysis that also
determines which risks have the most potential impact on the project
.
A
Sensitivity Analysis
18
Q
Where is a risk workshop used?
Also this …
analysis prioritizes the identified project risks using a pre-defined rating scale.
A
qualitative risk analysis
19
Q
USUALLY… What is the last process group to be executed?
A
stakeholders management plan
20
Q
What is the output of stakeholdre management plan
A
Just the plan.
21
Q
What is SECONDARY RISK?
A
Created when risk response plan is implemented for your FIRST risk
22
Q
Can the WBS and actiity List be developed concurently?
A
Yes sequencially or concurrently
23
Q
Parametric vs analog estimating? (comparative)
A
Former uses an algorithm algebra counts
24
Q
what is parametric estimating
A
Parametric estimating a more accurate technique forestimatingcost and duration uses the relationship between variables tocalculatethe cost or duration. Essentially aparametric estimateis determined by identifying the unit cost or duration and the number of units required for the project or activity
25
What is top-down estimation and where is best used?
Using a high-level work breakdown structure and data from previous projects you can add estimates for each project work item to determine the overall effort and cost.
The top-down method lacks detailed analysis which makes it best suited for a quick first-pass at a prospective project to assess its viability
26
what is bottom up estimation and where is best used?
This method uses a detailed work breakdown structure and is best for projects you’re committed to.
27
Each task is estimated individually and then those estimates are rolled up to give the higher-level numbers.
What is this type of estimation?
Bottom up
28
What are the process for PLAN GROUP for SCHEDULE
1. Plan SCHEDULE
2. define activities
3. sequence of activities
4. estimate activity duration
5. develop schedule
29
process output …. Activity list activity attributes milestone list
define activities
30
process output …. Schedule network diagram
sequence of activities
31
process output …. Basis of estimates / duration of estimates
estimate activity duration
32
process output … schedule baseline
develop schedule
33
Schedule method: This approach typically used in Kanaban Systems
on-demand scheduling
34
Schedule method: based on pull-based scheduling …
on-demand scheduling
35
Schedule method: form of rolling wave planning adaptive life cycles ..
Iterative … with backlog
36
schedulie method: incremental value
Iterative … with backlog
37
Schedule method: welcomes changes trough the development life cycle
Iterative … with backlog
38
What is development approach?
product development approach will help to define the schedule
39
Where can I find the units of mesure?
Schedule management plan cost management plan
40
Where can I find level of precision?
Cost management plan
41
Determines the rounding parameters of cost
level of precision
42
process output … basis of estimates
estimate cost
43
process output …. Cost baseline
determine budget
44
process output …. Project funding requirements
determine budget
45
Tools use …… cost aggregation
determine budget
46
which proceses can use estimation tech…
estimate cost
| estimate activity duration
47
sometimes refered as preerred or soft logic stablished based on best practices
Discretionary dependencies
48
who Determines if dependencies are mandatory….
Project Team
49
In which process the dependency type is defined
sequence of activities
50
Types of dependencies
Mandatory
Discretionary
Internal
External
51
Critical inputs for estimating activity and sequencing of activities processes?
WBS Deliverables constrains and assumptions
52
Which document contains successor or dependencies for activities?
Activity attribute
53
process input …… Activity list
sequencing of activities
54
3 process where activity attribute is used? In order!!!
sequencing
estimating duration
develop schedule
55
Process in which the critical path method is established?
develop schedule
56
Processes that can use simulation?
develop schedule and quantitative risk analysis
57
Processes that can use what-if senario analysis
develop and control schedule
58
What are the main 2 types of procurement contracts?
FIXED
COST
TIME AND MATERIALS
59
Describe the 3 type of FIXED PRICE contracts… This have margin by the way
FIRM: FIXED…. Most typical used- requirements are well known
INCENTIVE FEE…. Flexibility upon METRICS
PRICE ADJUSTMENT …. For long contracts- or different currency. Helps to understand that adjustments may be maid upon these.
60
FPIF Formulas Financial Incentives Through Cost Control
Price = Cost + Fee
Cost Variance = (Target Cost) – (Actual Cost)
Buyer’s Share = (Cost Variance) * (Buyer’s Share Ratio)
Fee = (Target Fee) + (Seller’s Share)
Target Price = (Target Cost) + (Target Fee)
Seller’s Share = (Cost Variance) * (Seller’s Share Ratio)
61
Determine- document and manage stakeholder needs and requirements is definition for? (process)
collect requirement process
62
What is nominal group technique?
brainstorming with voting
63
What is multicreteria technique?
matrix to evaluate and rank ideas. Uses weights
64
What is alternative analysis?
evaluation of different choices to reach an objective
65
Where is decision tree analysis used?
risk… quantitative risk analysis
66
What is mind mapping?
Mind mapping consolidates ideas to reflect commonality and differences.
67
what is Ishikawa diagram?
Cause and effect…. Same as Fishbone
68
Who approves the PMP?
Depends on the type of matrix org…
69
IS Business case required for the SCOPE management plan?
NO
70
What is the iteration backlog
work to be burn down or pulled . To-be-charted
71
In which process group can I use political awerness….
COMMUNICATIONS and STAKEHOLDER'S
72
What costs are associated with the QUALITY management PLAN?
Has to do with investment
1. cost of prevention
2. cost of apprecial
balance between the 2 to avoid failure cost
73
Asses the priority of risk based on probability and Impact
qualitative risk analysis
74
____ AND ____ are the main outputs of collect requirements process in planning...
Requirements Documentation
| Requirements tracability matirx
75
____ IS another way to describe differences in professional disciplines.
Culture.
Don't forget to use culture for the project communication strategy. Your stakeholders may not get involved if they don't understand the communications
76
Do assessing cultural and personal differences belong to the stakeholders or communication Knowledge areas?
Communications.
77
Who can procure goods or services?
Any member of the project team or part of the organization
78
What process documents project procurement decisions, specifies the approach and identifies potential sellers
Plan procurement management
79
What process obtains seller responses, selects a seller and awards a contract?
Conduct Procurements
80
What process manages procurement relationships, monitor contract performance, making changes and corrections
Control procurements
81
what is the most appropriate type of method to execute an RFP for a PSOW that needs fixed cost
Fixed budget
82
What generates more ideas Brainstorming or Brain writing
Brainwriting by 2 or 3 times
83
Enhance or Exploit
taking measures/actions (e.g. changing the project plan or approach) to increase the probability of the occurrence of opportunities / increase the benefits from the opportunities
Enhance
84
Enhance or Exploit
| taking any possible actions to make sure the opportunities will realize
Exploit
85
Enhance or Exploit
Considered the opposite of mitigation
Enhance
86
Submit the application as early as possible
Is this Enhance or exploit?
Enhance
87
Spare an extra hour of study time every day
Is this Enhance or Exploit?
Enhance
88
Make use of an online exam prep course (instead of a classroom course/Bootcamp) to allow him to study anywhere with his mobile phone
Is this Enhance or Exploit?
Enhance
89
Take leave from work till he has finished all the study and preparation
Is this Enhance or Exploit?
Exploit
because it uses a lot $$$
90
Use same day courier service to submit the audit document (if required for an audit)
Is this Enhance or Exploit?
Exploit
"same day"
91
When would it be EXPLOIT or ENHANCE? Describe the delta
EXPLOIT IS we MUST NOT FAIL or TO MAKE SURE (100% sure that it will happen)
ENHANCE is a slightly more effort
EXPLOIT IS MORE EXPENSIVE, EFFORT
92
Equivalent for RESOURCE MANAGEMENT PLAN
Team management plan
93
_____ is a technique that supports cost reduction activities by relating the cost of individual components to their function contributions
Value Engineering
94
example of product analysis technique that breaks the high level requirements into the level of detail needed to design the product
Product breakdown
95
Which type of project would you use a daily stand-up meeting
in an Agile project
96
Who participates in a standup-meeting
Project leader and developers/engineers. other stakeholders is not effective.
97
Describe First of Five technique
Goal: Archive consensus,
1 finger - I have major concerns.
2 fingers - I would like to discuss some minor issues.
3 fingers - I’m not in total agreement but I feel comfortable enough to let this proposal pass without further discussion.
4 fingers - I think it’s a good idea and will work for it.
5 fingers - It’s a great idea and would like to take the lead when we implement it.
98
Where do you document that your project will be divided in 5 weeks iterations with 2 weeks for retrospectives
A. Agile practice
B. Project Charter
C. Schedule Management plan
Schedule management plan
99
______ is a project management technique or strategy that is implemented to assure that an awareness of quality is embedded in all phases of the project from conception to completion
Also this Only focuses on quality, not other aspects
Total Quality Management
100
______ Is a structured method that uses seven management and planning tools, such as affinity diagrams, relations, tree diagrams, to identify and prioritize customers expectations quickly and effectivly
Quality function Deployment
101
_______ Has 5 phases, Define, measure analyze, improve and control
SIX SIGMA
102
_______ Is a 4 step quality cycle PLANNING, DOING CHECKING AND ACTING
Deming's PDCA
103
____________is a tool which refers to a specific numbering system that is used by project management teams to assist them in keeping track of and documenting project expenditures and costs.
These expenditures are typically broken down according to a number of pre-determined categories. This categorization makes it easier when attempting to reconcile to determine exactly where the money was spent, at which phase
chart of accounts
104
________________is an essential tool in the essential management of any project as it allows for the ability to easily distinguish multiple components of a project without the need to remember lengthy names or terminologies.
Specifically, this is a unique lettering or numbering system in which letters or numbers are assigned to each unique component of the work breakdown structure.
code of accounts
105
___________ is a management control point where scope, cost, and schedule are integrated and compared to the earned value for performance measurement.
Also, is defined with a unique code or an accounting number which can be used to link to the performing account system.
Control accounts
