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Project PMP > Planning flashcard > Flashcards

Planning flashcard

1
Q

What consist of creating the business case and benefits management plan before project initiation?

A

Pre-project work….. Don’t fall for (incorrect –> planning)

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2
Q

For change management plan ……… What would be the least likely information you would need?

A

Lessons learned will only have info about the current project. If you are in planning will have little if any pertinent informaiton.

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3
Q

what is the scope baseline?

A

approved version of scope statement WBS and its associated WBS dictionary

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4
Q

What is resource management plan?

A

describes how the project resources are acquired allocated monitored and controlled.

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5
Q

What PROCESS has the output basis of estimate?

And

and where does it go next - that output

A

estimate cost process

To: Quantitative risk analysis AND determine budget

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6
Q

Where can you obtain cost estimates for OUTSORCED work packages WHEN there is no prior experience?

A

EEF

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7
Q

Where can you obtain cost estimates for work packages WHEN there IS prior experience?

A

Analogous estimates

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8
Q

what could provide guidance on how to estimate cost?

A

OPAs

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9
Q

In the Quality management plan what is the best document to obtain info on ACCEPTANCE CRITERIA?

A

scope statement includes acceptance criteria for the deliverables

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10
Q

Primary output of define scope process?

A

scope statement

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11
Q

What is included with scope statement? (7)

A 
product  project scopes
deliverables
acceptance criteria of the product
out of scope activities
constraints and assumptions
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12
Q

What are the processes in the SCOPE MANAGEMENT

A
  1. Plan SM
  2. Collect Requirements: (process to determine document and manage stakeholder needs and requirements to meet objectives)
  3. Define Scope: process to develop a detailed description of the project and product
  4. Create WBS: Process to subdivide the project deliverable and project work into smaller more manageable components
  5. Validate Scope: Process to formalize acceptance of completed deliverables
  6. Control Scope: process to monitor the status of the project and product scope and manage changes to the baseline
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13
Q

What are the inputs for the process. “Plan quality management”

A
  1. 1.1.3 Enterprise Environmental Factors (E.E.F.)
  2. 1.1.4 Organizational Process Assets (O.P.A.)
  3. 1.3.1 Project Charter
  4. 2.3.1 Project Management Plan
  5. 1.3.2 Requirments Management Plan - Project Management Plan Componet
  6. 4.3.1 Scope Baseline - Project Management Plan Componet
  7. 1.3.1 Risk Management Plan - Project Management Plan Componet
  8. 2.3.1 Stakeholders Engagement Plan - Project Management Plan Componet
  9. 3.1.2 Project Documents
  10. 1.3.2 Project Document: Assumption log
  11. 4.3.1 Project Document: Lessons Learned register
  12. 2.3.1 Project Document: Requirement Documentation
  13. 2.3.2 Project Document: Requirement Traceability Matrix
  14. 2.3.1 Project Document: Risk Register
  15. 1.3.1 Project Document: Stakeholders Register
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14
Q

Why stakeholder management plan is required for quality?

A

because you want to manage your stakeholders as their “wishes” will change day by day.

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15
Q

Main 2 characteristics of risk?

A

Probability and impact

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16
Q

Other characteristics of risk (beyond probability and impact) and what they describe?

A

Dormancy - period of time that may elapse after the risk occurs before impact is discovered

Propinquity - degree of personal matter

Manageability - how is easy is to manage the occurrence or impact

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17
Q

The analysis used in Quantitative risk Analysis that also

determines which risks have the most potential impact on the project
.

A

Sensitivity Analysis

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18
Q

Where is a risk workshop used?

Also this …
analysis prioritizes the identified project risks using a pre-defined rating scale.

A

qualitative risk analysis

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19
Q

USUALLY… What is the last process group to be executed?

A

stakeholders management plan

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20
Q

What is the output of stakeholdre management plan

A

Just the plan.

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21
Q

What is SECONDARY RISK?

A

Created when risk response plan is implemented for your FIRST risk

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22
Q

Can the WBS and actiity List be developed concurently?

A

Yes sequencially or concurrently

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23
Q

Parametric vs analog estimating? (comparative)

A

Former uses an algorithm algebra counts

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24
Q

what is parametric estimating

A

Parametric estimating a more accurate technique forestimatingcost and duration uses the relationship between variables tocalculatethe cost or duration. Essentially aparametric estimateis determined by identifying the unit cost or duration and the number of units required for the project or activity

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25
Q

What is top-down estimation and where is best used?

A

Using a high-level work breakdown structure and data from previous projects you can add estimates for each project work item to determine the overall effort and cost.

The top-down method lacks detailed analysis which makes it best suited for a quick first-pass at a prospective project to assess its viability

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26
Q

what is bottom up estimation and where is best used?

A

This method uses a detailed work breakdown structure and is best for projects you’re committed to.

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27
Q

Each task is estimated individually and then those estimates are rolled up to give the higher-level numbers.

What is this type of estimation?

A

Bottom up

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28
Q

What are the process for PLAN GROUP for SCHEDULE

A
  1. Plan SCHEDULE
  2. define activities
  3. sequence of activities
  4. estimate activity duration
  5. develop schedule
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29
Q

process output …. Activity list activity attributes milestone list

A

define activities

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30
Q

process output …. Schedule network diagram

A

sequence of activities

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31
Q

process output …. Basis of estimates / duration of estimates

A

estimate activity duration

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32
Q

process output … schedule baseline

A

develop schedule

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33
Q

Schedule method: This approach typically used in Kanaban Systems

A

on-demand scheduling

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34
Q

Schedule method: based on pull-based scheduling …

A

on-demand scheduling

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35
Q

Schedule method: form of rolling wave planning adaptive life cycles ..

A

Iterative … with backlog

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36
Q

schedulie method: incremental value

A

Iterative … with backlog

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37
Q

Schedule method: welcomes changes trough the development life cycle

A

Iterative … with backlog

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38
Q

What is development approach?

A

product development approach will help to define the schedule

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39
Q

Where can I find the units of mesure?

A

Schedule management plan cost management plan

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40
Q

Where can I find level of precision?

A

Cost management plan

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41
Q

Determines the rounding parameters of cost

A

level of precision

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42
Q

process output … basis of estimates

A

estimate cost

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43
Q

process output …. Cost baseline

A

determine budget

44
Q

process output …. Project funding requirements

A

determine budget

45
Q

Tools use …… cost aggregation

A

determine budget

46
Q

which proceses can use estimation tech…

A

estimate cost

estimate activity duration

47
Q

sometimes refered as preerred or soft logic stablished based on best practices

A

Discretionary dependencies

48
Q

who Determines if dependencies are mandatory….

A

Project Team

49
Q

In which process the dependency type is defined

A

sequence of activities

50
Q

Types of dependencies

A

Mandatory
Discretionary
Internal
External

51
Q

Critical inputs for estimating activity and sequencing of activities processes?

A

WBS Deliverables constrains and assumptions

52
Q

Which document contains successor or dependencies for activities?

A

Activity attribute

53
Q

process input …… Activity list

A

sequencing of activities

54
Q

3 process where activity attribute is used? In order!!!

A

sequencing
estimating duration
develop schedule

55
Q

Process in which the critical path method is established?

A

develop schedule

56
Q

Processes that can use simulation?

A

develop schedule and quantitative risk analysis

57
Q

Processes that can use what-if senario analysis

A

develop and control schedule

58
Q

What are the main 2 types of procurement contracts?

A

FIXED
COST
TIME AND MATERIALS

59
Q

Describe the 3 type of FIXED PRICE contracts… This have margin by the way

A

FIRM: FIXED…. Most typical used- requirements are well known
INCENTIVE FEE…. Flexibility upon METRICS
PRICE ADJUSTMENT …. For long contracts- or different currency. Helps to understand that adjustments may be maid upon these.

60
Q

FPIF Formulas Financial Incentives Through Cost Control

A

Price = Cost + Fee
Cost Variance = (Target Cost) – (Actual Cost)
Buyer’s Share = (Cost Variance) * (Buyer’s Share Ratio)
Fee = (Target Fee) + (Seller’s Share)
Target Price = (Target Cost) + (Target Fee)
Seller’s Share = (Cost Variance) * (Seller’s Share Ratio)

61
Q

Determine- document and manage stakeholder needs and requirements is definition for? (process)

A

collect requirement process

62
Q

What is nominal group technique?

A

brainstorming with voting

63
Q

What is multicreteria technique?

A

matrix to evaluate and rank ideas. Uses weights

64
Q

What is alternative analysis?

A

evaluation of different choices to reach an objective

65
Q

Where is decision tree analysis used?

A

risk… quantitative risk analysis

66
Q

What is mind mapping?

A

Mind mapping consolidates ideas to reflect commonality and differences.

67
Q

what is Ishikawa diagram?

A

Cause and effect…. Same as Fishbone

68
Q

Who approves the PMP?

A

Depends on the type of matrix org…

69
Q

IS Business case required for the SCOPE management plan?

A

NO

70
Q

What is the iteration backlog

A

work to be burn down or pulled . To-be-charted

71
Q

In which process group can I use political awerness….

A

COMMUNICATIONS and STAKEHOLDER’S

72
Q

What costs are associated with the QUALITY management PLAN?

A

Has to do with investment

  1. cost of prevention
  2. cost of apprecial

balance between the 2 to avoid failure cost

73
Q

Asses the priority of risk based on probability and Impact

A

qualitative risk analysis

74
Q

____ AND ____ are the main outputs of collect requirements process in planning…

A

Requirements Documentation

Requirements tracability matirx

75
Q

____ IS another way to describe differences in professional disciplines.

A

Culture.

Don’t forget to use culture for the project communication strategy. Your stakeholders may not get involved if they don’t understand the communications

76
Q

Do assessing cultural and personal differences belong to the stakeholders or communication Knowledge areas?

A

Communications.

77
Q

Who can procure goods or services?

A

Any member of the project team or part of the organization

78
Q

What process documents project procurement decisions, specifies the approach and identifies potential sellers

A

Plan procurement management

79
Q

What process obtains seller responses, selects a seller and awards a contract?

A

Conduct Procurements

80
Q

What process manages procurement relationships, monitor contract performance, making changes and corrections

A

Control procurements

81
Q

what is the most appropriate type of method to execute an RFP for a PSOW that needs fixed cost

A

Fixed budget

82
Q

What generates more ideas Brainstorming or Brain writing

A

Brainwriting by 2 or 3 times

83
Q

Enhance or Exploit

taking measures/actions (e.g. changing the project plan or approach) to increase the probability of the occurrence of opportunities / increase the benefits from the opportunities

A

Enhance

84
Q

Enhance or Exploit

taking any possible actions to make sure the opportunities will realize

A

Exploit

85
Q

Enhance or Exploit

Considered the opposite of mitigation

A

Enhance

86
Q

Submit the application as early as possible

Is this Enhance or exploit?

A

Enhance

87
Q

Spare an extra hour of study time every day

Is this Enhance or Exploit?

A

Enhance

88
Q

Make use of an online exam prep course (instead of a classroom course/Bootcamp) to allow him to study anywhere with his mobile phone

Is this Enhance or Exploit?

A

Enhance

89
Q

Take leave from work till he has finished all the study and preparation

Is this Enhance or Exploit?

A

Exploit

because it uses a lot $$$

90
Q

Use same day courier service to submit the audit document (if required for an audit)

Is this Enhance or Exploit?

A

Exploit

“same day”

91
Q

When would it be EXPLOIT or ENHANCE? Describe the delta

A

EXPLOIT IS we MUST NOT FAIL or TO MAKE SURE (100% sure that it will happen)

ENHANCE is a slightly more effort

EXPLOIT IS MORE EXPENSIVE, EFFORT

92
Q

Equivalent for RESOURCE MANAGEMENT PLAN

A

Team management plan

93
Q

_____ is a technique that supports cost reduction activities by relating the cost of individual components to their function contributions

A

Value Engineering

94
Q

example of product analysis technique that breaks the high level requirements into the level of detail needed to design the product

A

Product breakdown

95
Q

Which type of project would you use a daily stand-up meeting

A

in an Agile project

96
Q

Who participates in a standup-meeting

A

Project leader and developers/engineers. other stakeholders is not effective.

97
Q

Describe First of Five technique

A

Goal: Archive consensus,
1 finger - I have major concerns.

2 fingers - I would like to discuss some minor issues.

3 fingers - I’m not in total agreement but I feel comfortable enough to let this proposal pass without further discussion.

4 fingers - I think it’s a good idea and will work for it.

5 fingers - It’s a great idea and would like to take the lead when we implement it.

98
Q

Where do you document that your project will be divided in 5 weeks iterations with 2 weeks for retrospectives

A. Agile practice
B. Project Charter
C. Schedule Management plan

A

Schedule management plan

99
Q

______ is a project management technique or strategy that is implemented to assure that an awareness of quality is embedded in all phases of the project from conception to completion

Also this Only focuses on quality, not other aspects

A

Total Quality Management

100
Q

______ Is a structured method that uses seven management and planning tools, such as affinity diagrams, relations, tree diagrams, to identify and prioritize customers expectations quickly and effectivly

A

Quality function Deployment

101
Q

_______ Has 5 phases, Define, measure analyze, improve and control

A

SIX SIGMA

102
Q

_______ Is a 4 step quality cycle PLANNING, DOING CHECKING AND ACTING

A

Deming’s PDCA

103
Q

____________is a tool which refers to a specific numbering system that is used by project management teams to assist them in keeping track of and documenting project expenditures and costs.

These expenditures are typically broken down according to a number of pre-determined categories. This categorization makes it easier when attempting to reconcile to determine exactly where the money was spent, at which phase

A

chart of accounts

104
Q

________________is an essential tool in the essential management of any project as it allows for the ability to easily distinguish multiple components of a project without the need to remember lengthy names or terminologies.

Specifically, this is a unique lettering or numbering system in which letters or numbers are assigned to each unique component of the work breakdown structure.

A

code of accounts

105
Q

___________ is a management control point where scope, cost, and schedule are integrated and compared to the earned value for performance measurement.

Also, is defined with a unique code or an accounting number which can be used to link to the performing account system.

A

Control accounts

Project PMP (11 decks)

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