Initiation flashcard
What describes how the results or value of the project aligns to the business strategy of the organization?
Benefits management plan
Can you do planning before project charter is approved– and why
No Planning is an activity– you don’t have permition to do any activity … Helping or collaborating to create the charter does not count as a project activity (because there is no project)
What are the main characteristics of directive PMO
Directive PMO take control of the projects by directly managing the projects. High degree of control
What is included in a stakeholder register?
Basic information such as name – org position– contact detail
Assesment information such as Requirement – expectations
Stakeholder classification such as Internal/external – influence and power
o Does the project charter Needs approval?
Yes
without the PM/PGM/PMO DIRECTIVE Who knows best about the project?
The sponsor
o What documents are needed to create the charter?
A business case– business management plan
As benefits owner and project sponsor may not be the same. Who will monitor – record – report the benefits trough out the project?
Benefits owner identified in benefit management plan. If there is no known benefit owner – then the Project Manager would do it
When does the Kick off meeting takes place
For a small project in the planning phase– after the initiation– because is small
If the project is large – after the planning phase is completed
Why project tailoring is important?
As a project manager you cannot blindly follow a methodology– you need to know how to assess a project to determine what processes will need to be adjusted in order to achieve a successful outcome for your project.
o Who initiates the project charter?
project initiator … anyone
· What is the first time that we will use the assumption log?
when we develop the project charter
Can a project perfectly well executed with the right charter and biz case fail? Why?
Yes. When there is a change in the business needs or competitive landscape
o Who approves the project charter? =
the sponsor
How treat someone with low power — high interest
keep informed
Can the project manager Update business documents? (biz case)
No. PM may make recommendations
o Can the PM escalate to the Sponsor?
Yes– after attempting to do his work!– (reasonable efforts) and only if it is affecting negatively the project.
What are the main characteristics of supportive PMO
Consultative role by supplying templates and best practices. Training is also provided. The degree of control is low
What forms of expert knowledge is required to build a charter?
Business– Technical (focus area of the project)
o What does the project charter contain?
Purpose High level requirements Objectives High level Risks.. Or the ones identified in this process High level description boundaries and key deliverables (exit criteria) § Key stakeholders
HOW TO TREAT SOMEONE with
High power —- low interest
keep satisfied
what do you require to develop a charter for external projects?
SOW
Who conducts the kickoff meeting?
PM that includes introducing the team– explain charter– set expectations. BUT NOT BIZ CASE?
If in a program — If you need resources from another project. What will you do first and second?
Talk to Program manager and then do a CR on the project.
how treat someone
with high power —- high interest
manage closely
o Can the PM be involved before the project charter is approved?
Yes– it can either assist with the creation of It or recommend the creation of.
What are the main characteristics of controlling PMO
Require compliance and provide support. Low degree of control
How treat someone with low power – low interest
monitor only
Usually– what is the first 2 THINGS that the PM does after being a assigned to a NEW project?
First– inform stakeholders of approved charter– then build the PMP
o What other materials/documents are needed for the charter ? (without the biz case / biz mgmnt plan)
OPAs– EEF
Where can I use the business management plan?
None as output
as input
id stakeholders – plan procurement – close project
what is included in a kickoff meeting
Charter
expectation
deliverables
but no biz case?
What is a feasability study?
biz case
What does the project gate or project phase review helps you to do?
Obtain information from the completed gate
Who creates the SOW?
The client– because this is a procurement responsibility (client’s)
o What does an approved charter will help with ?
Authorization to apply resources to project activities
o Is the PM responsible to prepare the business case? N
NO– it belongs to the project sponsor.
If the CEO (stakeholder) of a company is a friend of a team member.
Does the use of that friendship violates the code of ethics?
NO
_____________ is also a way to stimulate creativity. It is a technique that works well with large groups, but also with groups that do not necessarily have to meet. Its strength lies in the fact that participants are presented with a problem statement or get sent a problem statement so that they can think about this at any location and at any time.
Brain writting
Which processes can have agreements as input?
- Develop project charter
- Close project or phase
- Develop Schedule
- Determine the budget
- Control resources
- Identify Risks
What Technique uses this…
Emphasizes areas of agreement rather than areas of difference, Coinciding one’s position to the needs of the others to maintain harmony and relationship
Smooth/Accommodate
What Technique uses this…
Searching for solutions that bring some degree of satisfaction to all parties in order to temporarily or partially resolve the conflict of the available choices.
Compromise/Reconcile
From these Elements what is INTERNAL To the project or EXTERNAL
- Sponsor
- PMO
- . Portfolio governing body
- Project Manager
- Engineers assign to the PROJECT
- Sponsor, PMO, Portfolio governing body are EXTERNAL
PM/Engineers are INTERNAL
