Initiation flashcard
What describes how the results or value of the project aligns to the business strategy of the organization?
Benefits management plan
Can you do planning before project charter is approved– and why
No Planning is an activity– you don’t have permition to do any activity … Helping or collaborating to create the charter does not count as a project activity (because there is no project)
What are the main characteristics of directive PMO
Directive PMO take control of the projects by directly managing the projects. High degree of control
What is included in a stakeholder register?
Basic information such as name – org position– contact detail
Assesment information such as Requirement – expectations
Stakeholder classification such as Internal/external – influence and power
o Does the project charter Needs approval?
Yes
without the PM/PGM/PMO DIRECTIVE Who knows best about the project?
The sponsor
o What documents are needed to create the charter?
A business case– business management plan
As benefits owner and project sponsor may not be the same. Who will monitor – record – report the benefits trough out the project?
Benefits owner identified in benefit management plan. If there is no known benefit owner – then the Project Manager would do it
When does the Kick off meeting takes place
For a small project in the planning phase– after the initiation– because is small
If the project is large – after the planning phase is completed
Why project tailoring is important?
As a project manager you cannot blindly follow a methodology– you need to know how to assess a project to determine what processes will need to be adjusted in order to achieve a successful outcome for your project.
o Who initiates the project charter?
project initiator … anyone
· What is the first time that we will use the assumption log?
when we develop the project charter
Can a project perfectly well executed with the right charter and biz case fail? Why?
Yes. When there is a change in the business needs or competitive landscape
o Who approves the project charter? =
the sponsor
How treat someone with low power — high interest
keep informed
Can the project manager Update business documents? (biz case)
No. PM may make recommendations
o Can the PM escalate to the Sponsor?
Yes– after attempting to do his work!– (reasonable efforts) and only if it is affecting negatively the project.
What are the main characteristics of supportive PMO
Consultative role by supplying templates and best practices. Training is also provided. The degree of control is low
What forms of expert knowledge is required to build a charter?
Business– Technical (focus area of the project)
o What does the project charter contain?
Purpose High level requirements Objectives High level Risks.. Or the ones identified in this process High level description boundaries and key deliverables (exit criteria) § Key stakeholders
HOW TO TREAT SOMEONE with
High power —- low interest
keep satisfied
what do you require to develop a charter for external projects?
SOW
Who conducts the kickoff meeting?
PM that includes introducing the team– explain charter– set expectations. BUT NOT BIZ CASE?
If in a program — If you need resources from another project. What will you do first and second?
Talk to Program manager and then do a CR on the project.
