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Project PMP > Initiation flashcard > Flashcards

Initiation flashcard

1
Q

What describes how the results or value of the project aligns to the business strategy of the organization?

A

Benefits management plan

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2
Q

Can you do planning before project charter is approved– and why

A

No Planning is an activity– you don’t have permition to do any activity … Helping or collaborating to create the charter does not count as a project activity (because there is no project)

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3
Q

What are the main characteristics of directive PMO

A

Directive PMO take control of the projects by directly managing the projects. High degree of control

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4
Q

What is included in a stakeholder register?

A

Basic information such as name – org position– contact detail
Assesment information such as Requirement – expectations
Stakeholder classification such as Internal/external – influence and power

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5
Q

o Does the project charter Needs approval?

A

Yes

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6
Q

without the PM/PGM/PMO DIRECTIVE Who knows best about the project?

A

The sponsor

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7
Q

o What documents are needed to create the charter?

A

A business case– business management plan

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8
Q

As benefits owner and project sponsor may not be the same. Who will monitor – record – report the benefits trough out the project?

A

Benefits owner identified in benefit management plan. If there is no known benefit owner – then the Project Manager would do it

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9
Q

When does the Kick off meeting takes place

A

For a small project in the planning phase– after the initiation– because is small

If the project is large – after the planning phase is completed

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10
Q

Why project tailoring is important?

A

As a project manager you cannot blindly follow a methodology– you need to know how to assess a project to determine what processes will need to be adjusted in order to achieve a successful outcome for your project.

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11
Q

o Who initiates the project charter?

A

project initiator … anyone

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12
Q

· What is the first time that we will use the assumption log?

A

when we develop the project charter

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13
Q

Can a project perfectly well executed with the right charter and biz case fail? Why?

A

Yes. When there is a change in the business needs or competitive landscape

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14
Q

o Who approves the project charter? =

A

the sponsor

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15
Q

How treat someone with low power — high interest

A

keep informed

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16
Q

Can the project manager Update business documents? (biz case)

A

No. PM may make recommendations

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17
Q

o Can the PM escalate to the Sponsor?

A

Yes– after attempting to do his work!– (reasonable efforts) and only if it is affecting negatively the project.

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18
Q

What are the main characteristics of supportive PMO

A

Consultative role by supplying templates and best practices. Training is also provided. The degree of control is low

19
Q

What forms of expert knowledge is required to build a charter?

A

Business– Technical (focus area of the project)

20
Q

o What does the project charter contain?

A 
Purpose
High level requirements 
 Objectives 
High level Risks.. Or the ones identified in this process
 High level description
 boundaries and key deliverables 
(exit criteria)
§ Key stakeholders
21
Q

HOW TO TREAT SOMEONE with

High power —- low interest

A

keep satisfied

22
Q

what do you require to develop a charter for external projects?

A

SOW

23
Q

Who conducts the kickoff meeting?

A

PM that includes introducing the team– explain charter– set expectations. BUT NOT BIZ CASE?

24
Q

If in a program — If you need resources from another project. What will you do first and second?

A

Talk to Program manager and then do a CR on the project.

25
Q

how treat someone

with high power —- high interest

A

manage closely

26
Q

o Can the PM be involved before the project charter is approved?

A

Yes– it can either assist with the creation of It or recommend the creation of.

27
Q

What are the main characteristics of controlling PMO

A

Require compliance and provide support. Low degree of control

28
Q

How treat someone with low power – low interest

A

monitor only

29
Q

Usually– what is the first 2 THINGS that the PM does after being a assigned to a NEW project?

A

First– inform stakeholders of approved charter– then build the PMP

30
Q

o What other materials/documents are needed for the charter ? (without the biz case / biz mgmnt plan)

A

OPAs– EEF

31
Q

Where can I use the business management plan?

A

None as output
as input
id stakeholders – plan procurement – close project

32
Q

what is included in a kickoff meeting

A

Charter
expectation
deliverables
but no biz case?

33
Q

What is a feasability study?

A

biz case

34
Q

What does the project gate or project phase review helps you to do?

A

Obtain information from the completed gate

35
Q

Who creates the SOW?

A

The client– because this is a procurement responsibility (client’s)

36
Q

o What does an approved charter will help with ?

A

Authorization to apply resources to project activities

37
Q

o Is the PM responsible to prepare the business case? N

A

NO– it belongs to the project sponsor.

38
Q

If the CEO (stakeholder) of a company is a friend of a team member.

Does the use of that friendship violates the code of ethics?

A

NO

39
Q

_____________ is also a way to stimulate creativity. It is a technique that works well with large groups, but also with groups that do not necessarily have to meet. Its strength lies in the fact that participants are presented with a problem statement or get sent a problem statement so that they can think about this at any location and at any time.

A

Brain writting

40
Q

Which processes can have agreements as input?

A
  1. Develop project charter
  2. Close project or phase
  3. Develop Schedule
  4. Determine the budget
  5. Control resources
  6. Identify Risks
41
Q

What Technique uses this…

Emphasizes areas of agreement rather than areas of difference, Coinciding one’s position to the needs of the others to maintain harmony and relationship

A

Smooth/Accommodate

42
Q

What Technique uses this…

Searching for solutions that bring some degree of satisfaction to all parties in order to temporarily or partially resolve the conflict of the available choices.

A

Compromise/Reconcile

43
Q

From these Elements what is INTERNAL To the project or EXTERNAL

  1. Sponsor
  2. PMO
  3. . Portfolio governing body
  4. Project Manager
  5. Engineers assign to the PROJECT
A
  1. Sponsor, PMO, Portfolio governing body are EXTERNAL

PM/Engineers are INTERNAL

Project PMP (11 decks)

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