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Project PMP > Control flashcard > Flashcards

Control flashcard

1
Q

Can lessons learn to be updated with thoughts?

A

No. Only with materialized content. Things that actually happens.

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2
Q

What is the difference between lessons learn register vs lessons learned repository?

A

Project vs PMO

  1. The register is within the project while
  2. The repository is for PMO
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3
Q

What is the key the outputs of monitor risk process?

A
  • Work performance information
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4
Q

In which process is the change request executed

A

Direct and manage process work– not on monitor…

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5
Q

What tools can I use in manage quality

A
  1. Data gathering (checklist)
  2. Data analysis (multiple)
  3. Data representation( Multiple Decision Making (multicriteria) Audits–
  4. Design for X and problem solving
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6
Q

Can the assumption log be updated with thoughts?

A

Yes. It is an assumption. Not materialized

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7
Q

In which process can I use Technical performance analysis

A

Monitor Risk

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8
Q

What is control quality? And MAIN characteristics

A
  1. Monitor and record results of executing the quality management activities
  2. Ensure project outputs meet CU expectations
  3. Ensure outcomes are complete and correct 3. verifies deliverables to meet stakeholders requirements 4. Verify if project outputs do what they were intended to do
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9
Q

What is retrospective?

A

Lessons learned equivalent

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10
Q

What is time boxing?

A

Tool Used for agile When requirement changes frequent

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11
Q

If you have to do a survey, what would you choose between sending a survey with questions and making telemarketing calls?

** There are no other variables

A

Send a survey,

because telemarketing calls are not EFFECTIVE

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12
Q

In which process do I measure the effectiveness or risk responses?

A

Monitor Risk

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13
Q

Yes or No As you monitor the project you realize you need more budget Do you use management reserves?

A

No They are for unforseen risks.

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14
Q

After your CR gets approved– what does the PM need to do

A

Update the change log with the status of the CR

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15
Q

Yes or No DOES Cost budget include management reserves?

A

YES.

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16
Q

Can a team member submit a CR?

A

YES.

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17
Q

What document displays gaps between current and desired engagement levels of project stakeholders?

A

Stakeholder engagement assessment matrix

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18
Q

What tools can I use in control procurements? (3)

A

UN CHINGO…. HAY MAS!!!!

  1. Inspections
  2. Audits
  3. Claims administration

como note imaginabas

PERFORMANCE REVIEWS!!

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19
Q

Can CPI have control limits?

Can it modify cost baseline?

A

Yes, but rarely used as cause to modify Cost baseline

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20
Q

_____ is Data analysis technique that id opportunities for process improvements by examining problems, constraints and non-value-added activities that occur during a process

A

Process analysis

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21
Q

If you discover a lack of resources during control or monitor process. what is the first document that you will use to document this situation?

A

Issue log.

Because

  • it is an issue!!!
  • IT IS in control process
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22
Q

Resource optimization technique that typically increases the critical path

A

Resource leveling

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23
Q

______ IS degree to which product or service fulfills the requirement

______ Is the classification of products that have a common function but offer different technical specification

A
  1. Quality
  2. Grade
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24
Q

Also known as Tally Sheet

A

Check sheet

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25
Q

A chart that is useful to show or identify vital few sources that are responsible for creating a lot of problems

A

Pareto Chart.

26
Q

Best tool document something or a variable in a way that will specify how many defects of each type is found in an inspection

A

Check sheets

27
Q

Type of purchasing structure…

Used when there is no well-defined organization for procurement

A

Decentralized purchasing

28
Q

Type or purchasing department ….

The actual procurement and contracting functions are carried out by a separate department

A

Centralized

29
Q

____ _____ _____considers the management of materials and products from suppliers through all internal operations, including distribution to the customer.” It’s designed to:

Designed to:

  • Optimize network and material flow
  • Reduce costs and cash consumption
  • Increase speed
  • Streamline, align, and focus information flow
  • Streamline and refocus the organization from functional and national to process and cross-border.
A

Supply chain management

30
Q

What tools can I use in Control Quality?

A

TO DATA GATHERING

  • Check sheets / Check-list
  • Statistical sampling

TODO DATA ANALYSIS

  • Performance review
  • Root Cause Analysis

DATA REPRESENTATION

  • Control Charts
  • Histograms
  • Cause and effect / Fishbone / Ishikawa

INSPECTIONS

TESTING PRODUCT EVALUATION

31
Q

Sometimes called WALKTHROUGH

A

INSPECTION

32
Q

What are the key inputs of the Quality Control process? (3)

A

Quality Metrics

Deliverables

Work performance data

33
Q

What type of chart is this? and What is the use of ?

A

Burndown chart

Shows planned/actual (Reserves / Iterations / activities) vs Time or different points in time.

The burndown is a chart that shows how quickly you and your team are burning through your customer’s user stories. It shows the total effort against the amount of work we deliver each iteration.

A burndown chart is a graphical representation of work left to do versus time

34
Q

What is the main purpose of the change management plan?

A

To ensure that the project goals remain aligned with business needs

35
Q

If you are in CONTROL PROCUREMENTs, and you need to review the work performed to date.

What would you choose between INSPECTION and AUDIT?

A

INSPECTION,

Because audits in procurement are to the process itself

36
Q

Can you do an Earn value Analysis without a clear view of the progress made?

A

NO, first you need to have clarity on where you are.

37
Q

If the question mentions the description of multiple processes to find a solution to a situation. What technique are they using?

If this involves a vendor, what process will they use that is not control procurement

A

Problem Solving.

Control resources

38
Q

In which process can you use PROBLEM SOLVING as a TOOL

A

Manage Quality and Control resources, both in execution

39
Q

Yes or NO

Does a change in PLAN requires a CR

A

YES.

40
Q

This is a quiet, orderly form of brainstorming, in which each participant has a stack of “sticky-notes” and a pen.

When the topic is announced, each person writes one idea on a sticky-note and sets it aside then goes to the next sticky-note, capturing as many ideas as he can in the time allotted.

The job of the facilitator is to circle the room continuously, picking up sticky-notes and posting them randomly on a white-board or the wall

A

Brain writting

41
Q

What diagram can be used to organize potential causes and defects into groups by showing areas that should be focused on the most?

A

Affinity Diagram

42
Q

What document contains

  1. Quality objectives, the criteria used to evaluate the project and product quality, the verification and actual milestone delivery dates, and reasons for variances.
  2. Cost objectives, including the acceptable cost range, actual costs, and reasons for any variances.
A

Final report

43
Q

What is the strategy name to increase the opportunity of facing this risk?

A

Risk enhancement

44
Q

Fro these, what are the fake made up terms

  • Residual Risk
  • Risk enhancement
  • Secondary risk
  • Reserve risk
A

Reserve Risk

45
Q

What is the only process that can output agreements…

A

Control procurements

46
Q

What is the difference between Majority and Plurality

A

The majority is 50% while plurality is the largest block, can be less than 50%

47
Q

What is the Contingency Analysis

A

Nothing, made up term for PMPs

You are looking for RESERVE ANALYSIS

48
Q

DON’T FORGET WHEN THERE IS NOT ENOUGH INFORMATION…. THE ANSWER IS NOT THERE!!!! DON’T ASSUME

A

DON’T FORGET WHEN THERE IS NOT ENOUGH INFORMATION…. THE ANSWER IS NOT THERE!!!! DON’T ASSUME

49
Q

Type of information that is personal, requires context and is difficult to express

A

Tacit knowledge

50
Q

What type of Knowledge can be found in different forms in a project, usually, it will be in a specification document or a process document that can be used by other project team members.

A

Explicit knowledge

51
Q

Majeure Clause = ?

A

Unforeseen events. Could be act of god, but also something else!

52
Q

Accepted = Approved = Authorized

Yes or No

A

Yes.

53
Q

Employee development records.

Is this EEF or OPA?

Can it be modified?

A

EEF.

YES.

54
Q

Can project DOCUMENTs be updated without change request?

A

YES.

55
Q

What document will tell you if documents are CONTROLLED and can not be changed without a CR

A

Configuration management plan

56
Q

After executing a CR, what do you do next

A. Conduct change request review

B. Execute quality control process

A

EIther,

change request review COULD BE execute quality control process

57
Q

From this list, what are forms of power

  1. Coercive Power
  2. Legitimate Power
  3. Referent Power
  4. Expert Power
  5. Representative Power
  6. Managerial Power
  7. Charismatic Power
  8. Persuasive Power
  9. Reward Power
A

Coercive,

legitimate,

referent expert

reward,

representative

58
Q

What are the 4 Leadership or management styles

A

Autocratic
Directing
Democratic
Laissez-faire

59
Q

What is the Delta between directing and autocratic (Leadership styles)

A

Directing, tells what to do, autocratic do whatever it takes to get it odne with little regards to the team members’s feelings

60
Q

MAP of seniority

Describe the 4 stages s1,s2,s3,s4

A

image..

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