Security

Question 1

There is how many groupings assigned to the ship store?

Answer 1

Two/ Group III and Group IV

Question 2

What spaces consist of bulk storerooms, backup storerooms and sales outlets?

Answer 2

Group III

Question 3

What outlets include retail stores, coffee bars, vending machines, and phone card machines?

Answer 3

Sales Outlets

Question 4

What will be used to secure all retail stores and storerooms?

Answer 4

Keyless Combo Padlocks

Question 5

Combinations to keyless combo padlocks will be changed how often?

Answer 5

Every Six months, Upon Relief of the sales Officer and/or the responsible custodian

Question 6

Who has the option to use commercial high security key padlocks in place of combo padlocks?

Answer 6

Sales Officer

Question 7

High Security Key padlocks will be changed how often?

Answer 7

Whenever the Sales Officer deems that proper key control procedures have been compromised.

Question 8

In addition to a padlock, what will be installed on all doors leading into Group III Spaces?

Answer 8

Dead Bolt Door Lock

Question 9

Hinge pins that are exposed should be what to preclude removal?

Answer 9

Tack Welded

Question 10

When more than one operator is responsible for a retail outlet or bulk storeroom, the working key for the deadbolt/ high security padlock will be kept in the custody of whom?

Answer 10

Sales Officer or Designated individual

Question 11

Who will have the combo to the padlock?

Answer 11

The Operators

Question 12

If a high security key padlock is used in place of a combination lock the key to the padlock will be maintained by whom?

Answer 12

The Custodian operating the day shift

Question 13

After Working hours, the working key to the deadbolt/ high security lock will be placed where?

Answer 13

In the Sales Officers Safe

Question 14

When a retail outlet is open on weekends, holidays or other than normal working hours, the working key to the deadbolt/ high security lock will be maintained by whom?

Answer 14

Duty Supply Officer

Question 15

When not operating with navy cash, Security of the vending machines will be in accordance with guidance provided by whom?

Answer 15

TYCOM

Question 16

In the absence of the responsible sales outlet operator or bulk storeroom custodian, emergency entry into Group III spaces may be made by what personal?

Answer 16

Sales Officer

Question 17

Emergency entry will be made in the presence of how many witnesses, one of whom should be a commissioned officer?

Answer 17

TWO

Question 18

When the urgency of the emergency dictates and when both the responsible custodian and the sales officer are absent who may authorize entry into the space?

Answer 18

Command Duty Officer (CDO)

Question 19

What spaces consist of service activities?

Answer 19

Group IV

Question 20

If a retail items intended for cash sale are stored in a service activity, the space will be considered what group?

Answer 20

Group III

Question 21

The original key to Group IV spaces will be in possession of whom during working hours?

Answer 21

Person in charge of the space

Question 22

After working hours the key to Group IV space will be turned over to whom to be placed in a general key locker in the supply office?

Answer 22

Duty Supply Officer

Question 23

Duplicate Keys to Group IV spaces will be kept in a special duplicate key locker in what personal safe?

Answer 23

Supply Office, or in the Supply Officer’s Safe

Question 24

If a lockset is used, the original master key (which passes all locks for group IV) will be retained in the custody of whom?

Answer 24

Sales Officer

Question 25

The duplicate Master key will be kept where?

Answer 25

Special Duplicate Key locker in the Supply Office, or maintained in the supply officer safe.

Question 26

This is used to alert the sales officer of possible unauthorized entry into sales outlets and bulk storerooms is recommended for all stores?

Answer 26

Car Seals

Question 27

T/F You should request assistance from the local NCIS for losses in excess of 3,000.00?

Answer 27

True

Question 28

This term applies to any theft of funds or merchandise or manipulation of records by an accountable officer or responsible individual in the ships store operation.

Answer 28

Fraud

Question 29

Fraud or suspected fraud should be immediately reported to whom?

Answer 29

CO

Question 30

What document provides procedures to be followed for losses of cash?

Answer 30

DOD Financial Management Regulation, CH 6

Question 31

Before a new user can gain access to ROM, appropriate user’s ID must be inputted by whom?

Answer 31

Sales Officer

Question 32

The Rom Operator Security Listing will be placed in what file?

Answer 32

AO file

Question 33

What personal will review the Rom Operator Security Listing? And how often? To ensure that Rom System Security is intact.

Answer 33

Sales Officer/Monthly

Question 34

ROM II is what type of system?

Answer 34

Unclassified

Question 35

How long is a ROM II password?

Answer 35

7 Digits

Question 36

Who is responsible for the security of Supply Spaces?

Answer 36

Supply Officer (SUPPO)

Question 37

Person responsible for maintaining security within a space?

Answer 37

Responsible custodian

Question 38

Publication that describes the security requirements?

Answer 38

NAVSUP P-487

Question 39

Who is the only person authorized to grant permission for unauthorized personnel to enter supply department spaces?

Answer 39

Supply Officer

Question 40

What is used to identify the holder of each key to supply spaces?

Answer 40

Key Log

Question 41

The keys to the Supply Office are issued at the discretion of what individual?

Answer 41

SUPPO

Question 42

After working hours, who is responsible for making sure the supply office is secured?

Answer 42

Duty Supply Officer

Question 43

Group I Security is made up of what type of spaces?

Answer 43

General Stores spaces

Question 44

What rating is responsible for Group II spaces?

Answer 44

CS’s

Question 45

What are the 2 security groupings assigned to the ship’s store division (S-3)?

Answer 45

Group III and Group IV

Question 46

Spaces with Ship’s Store merchandise should be classified as what security grouping?

Answer 46

Group III

Question 47

Examples of group 3 spaces?

Answer 47

a. Ships store b. Vending machines c. Bulk storeroom d. Coffee Bars e. Phone Card Machines

Question 48

What 2 things are required to secure a Group III space?

Answer 48

a. Keyless combination padlock | b. Dead bolt lock

Question 49

Where does the combination to the keyless padlocks go?

Answer 49

In a sealed opaque envelope

Question 50

What 3 things are required to go in the sealed envelope?

Answer 50

a. Paper with combo on it (wrapped in carbon paper) b. Changing instructions c. “Setting in key”

Question 51

Who signs the sealed envelope?

Answer 51

Custodian and Sales officer (in that order)

Question 52

Final location of the sealed envelope?

Answer 52

Sales officer’s safe

Question 53

Combinations to keyless combo locks will be changed how often?

Answer 53

Every 6 months and/or upon relief of Sales Officer or Responsible Custodian

Question 54

What may be used to secure a group III space instead of a combination lock?

Answer 54

High Security Key Padlock

Question 55

Ships will comply with what written guidance on key control procedures?

Answer 55

TYCOM

Question 56

Where does the duplicate key to a High Security key-type padlock go?

Answer 56

In Sales officer’s safe sealed in envelope

Question 57

What is the action of the Sales Officer if it is discovered that proper key control procedures to the High Security Padlock has been compromised?

Answer 57

Change the High Security Padlock

Question 58

When installing hasps on doors leading to Group III spaces, what items do you use to secure the hasps on the door?

Answer 58

Tamper proof Bolts

Question 59

What action should be taken for exposed hinge pins on hasps installed on doors leading to Group III spaces?

Answer 59

Tack-weld the pins to prevent removal

Question 60

If a high security padlock is used in place of a combo lock, the key will be maintained by who?

Answer 60

Custodian operating that day/shift.

Question 61

When more than one operator is responsible for a retail outlet or bulk store room, the working key for the dead bolt will be kept by who?

Answer 61

Sales officer or designated individual other than operators

Question 62

What additional security is mandatory when using multiple operators in a group III space?

Answer 62

Numbered car seal

Question 63

Who is responsible for maintaining the car seal log?

Answer 63

Sales officer or a designated assistant

Question 64

What must you do before breaking an installed car seal?

Answer 64

Check the number to ensure that it is the same as the number recorded upon installation.

Question 65

First thing to inspect upon opening the ships store?

Answer 65

Evidence of unauthorized entry or irregularities

Question 66

What additional security measures should the custodian of the Bulk storeroom take when the contents of the storeroom are visible from outside?

Answer 66

a. Keep all high cost, small cube items out of sight or break them out to the store, b. Make sure adjacent P-ways are well lit, c. Make sure security watches check the bulk storeroom

Question 67

Merchandise exceeding what retail value should NOT be left in the display window of the retail store after normal working hours?

Answer 67

$50.00

Question 68

The inside perimeter of the removable sales window to the retail store is secured by using what type of securing devices?

Answer 68

Key Locks

Question 69

After normal working hours, what happens to the working keys to a Group III space?

Answer 69

Placed in the sales officer’s safe OR turned over to the SDO for safe keeping

Question 70

A Group III space should not be entered after normal working hours without obtaining permission from who?

Answer 70

Sales Officer

Question 71

What will be used to secure the outside of vending machines?

Answer 71

Keyless combination padlocks or high security key padlocks

Question 72

When locked money boxes are installed in the vending machines, what two sets of keys are provided?

Answer 72

a. One to lock the money box inside the vending machine | b. One for the money box itself

Question 73

What will be used to secure money boxes inside the vending machines?

Answer 73

Keyless or Key-type lock

Question 74

Who holds the key to lock the money box inside the vending machine?

Answer 74

Vending operator

Question 75

Who holds the key to the money box itself?

Answer 75

Sales officer or CCA

Question 76

What security measure are the duplicate keys to the money boxes in the vending machines controlled?

Answer 76

They are sealed in an envelope and kept in the sales officer’s safe

Question 77

When dollar bill acceptors are installed in the vending machines, the acceptor will be secured how?

Answer 77

With a hasp and lock

Question 78

Who has custody of the key to this lock?

Answer 78

CCA

Question 79

What device is required for amusement/phone card machines for security?

Answer 79

Metal restraining device

Question 80

What type of lock will be used to secure amusement/Phone Card Machine?

Answer 80

High Security Combo or key padlock

Question 81

What part of the machine will this device be placed?

Answer 81

The front of the coin box

Question 82

Before unauthorized personnel can be allowed into supply department spaces, final approval must be granted by whom?

Answer 82

Supply Officer

Question 83

Emergency entry procedures are included in the supply department instructions and should be posted outside what space?

Answer 83

Group III spaces

Question 84

In the absence of the responsible custodian, emergency entry into a Group III space may be made by whom?

Answer 84

Sales officer

Question 85

Who must always be present with the sales officer during the emergency entry?

Answer 85

Two witnesses, one being a commissioned officer

Question 86

How long must the witness be present?

Answer 86

Until the space is secured

Question 87

How should the Sales officer secure a group III space after he has entered it and is ready to secure the space?

Answer 87

Replace the lock and attach a numbered car seal

Question 88

Upon return, the responsible custodian will remove the car seal in the presence of whom?

Answer 88

Sales officer

Question 89

What action is required by the responsible custodian upon return after an emergency entry has taken place?

Answer 89

Change the combo on the lock.

Question 90

Who may conduct an inventory of the space after an emergency entry has taken place?

Answer 90

Responsible custodian

Question 91

Should an inventory take place after an emergency entry has occurred, this will take place before or after the combo has been changed?

Answer 91

Before

Question 92

When the urgency of the emergency dictates and when both the responsible custodian and the sales officer are absent, who may authorize entry to the space?

Answer 92

Command Duty Officer

Question 93

What are 2 examples of Group IV Spaces?

Answer 93

a. Barbershop | b. Laundry

Question 94

How do you secure a Group IV space?

Answer 94

Key type padlock

Question 95

When will a Group IV space be considered a Group III space?

Answer 95

If retail items intended for cash sale are stored in a service activity

Question 96

In Group IV spaces, the original key will be in the possession of whom during normal working hours?

Answer 96

Person in charge of space

Question 97

What happens to the keys after normal working hours?

Answer 97

They are turned over to the SDO and placed in the general key locker in the supply office

Question 98

Duplicate keys to group IV spaces are kept where?

Answer 98

In a special duplicate key locker in the supply office or in SUPPO’s safe

Question 99

If a lockset is used, who keeps the original master key to Group IV spaces?

Answer 99

Sales officer

Question 100

The duplicate master key will be kept where?

Answer 100

In a special duplicate key locker in the supply office or in SUPPO’s safe

Question 101

In the event of a break-in to a Group III space, what steps will be taken?

Answer 101

a. Secure the space, and place a numbered car seal b. Report incident to CO, c. Conduct inventory to determine dollar value loss

Question 102

If the CO’s examination indicates culpability, who will be relieved?

Answer 102

Accountable Officer or his agent

Question 103

For losses exceeding $3,000-, the CO will request assistance from whom?

Answer 103

NCIS

Question 104

The CO will report findings and action of fraud/theft taken by letter to whom?

Answer 104

TYCOM

Question 105

Any theft of funds or merchandise or manipulation of records by an accounting officer or responsible custodian is known by what term?

Answer 105

Fraud

Question 106

Fraud or suspected fraud in ships store operations, regardless of money value will be reported to whom?

Answer 106

CO

Question 107

What actions must be taken during the informal examination of fraud in the ship’s store operation?

Answer 107

a. Secure the space and place a numbered car seal b. Secure all ROM Back-up media and cease ROM transactions c. Inventory and close out entire store operation d. Determine dollar value loss

Question 108

What chapter of the DOD Financial Management Regulation provides procedures to be followed for losses of cash?

Answer 108

Chapter 6

Question 109

The ROM system is included under what security classification?

Answer 109

Unclassified

Question 110

Before you are granted access to the ROM system, who must issue you a user ID and password?

Answer 110

Ship’s Store Officer

Question 111

The user ID must contain what information?

Answer 111

Last name

Question 112

When signing onto ROM, your password must be how many digits?

Answer 112

7

Question 113

The sales officer will review the ROM access list at what interval?

Answer 113

Monthly