Procurement (P-487) Flashcards
When procuring stock what should be your first two methods?
- Requisition from the excess stock list
- Requisitions to OSO
Laundry Chemicals and Barber supplies will be procured using what fund?
-OPTAR
What is the serial number for purchase order?
-9700-9899
What is the serial number for requisitions orders?
-9900-9999
T/F the transferring ships DD form 1149 will become the accountable document?
-True
What is F.O.B Destination?
-Vendor will pay for transportation cost
What is F.O.B. other?
-Ship or another activity will pay for transportation cost
Who will sign confirmed orders placed under the ACB or ASL?
-Senior Supply Officer/Sales Officer
Who will sign for purchase orders of emblematic and purchase orders from vendors not listed in the ACB & ASL?
-Senior Supply Officer
When requesting from general stores what functional account is credit and charged?
- Credit-13000
- Charge-51000
When requesting from general mess what functional account is credit and charged?
- Credit-73170
- Charge-51000
Purchases from navy exchanges will be made at retail price less than what percent?
-10%
Basic contracting policy and procedures for shipboard supply officers are found in what document?
-Navsup p-485
Repairs to ships store equipment will be charged to whom?
-Individual Ships Profits
To procure repair services, the ship will contact whom?
-Nexcom
Who is the only contracting officer authorized to open purchase ship store stock, material, equipment and services, with purchase authority limited to $100,000?
-Senior Supply Officer
Who is authorized to contract for authorized items of ship store stock up to 25,000.00?
-Senior Supply Officer
In the U.S. who is the paying activity for all purchases using ship store profits Navy?
-DFAS (Cleveland)
Outside of the U.S., purchases using ship’s store profits the navy will be paid by whom?
Ships Disbursing Official (unless payment is by another official)
Special orders are only for what individuals?
-Individual Customers not for stock
When do serial numbers restart?
-At the beginning of each fiscal year
What creates a stock record card for each item purchases when an order is made on the DD form 1155?
-ROM
All ships store stock ordered from the Ships Store Electronic Catalog (ACB or ASL) will be procured under what procedures using EDI process?
-Fast Pay
Ship store stock should be requisitioned from what method first before and other method?
Excess Stock list
What individual will process requisitions from excess stock lists as and OSO requisition?
-Sales Officer
Who will create the DD form 1149 when procuring merchandise from General Mess?
-Food Service Officer (FSO)
When ordering from Japan and Guam ships have the authority to obtain to up to what amount?
-100,000
What system is not capable of being reprogrammed to process orders to NEX distribution centers above 25K?
-ROM
Mistakes made during the receipt process will be corrected by doing what?
-Accounting Adjustment and Spot Inventory
Detailed instructions for creating accounting activity and conducting a spot inventory are outlined in what guide?
-ROM II User Guide
If modernization of a retail store or barbershop is desired a letter request will be sent to whom with a copy to whom?
-Nexcom/copy to Tycom
What is the control point for the procurement of various type dispensing machines and related items?
-Nexcom
Who will sign the memorandum of agreement for the installation of leased vending machines?
-Senior Supply Officer
For sales up to 50,000 the ship will receive what percentage of total sales?
-5%
- What percentage is for every 10,000 in sales?
-1%
The reimbursement Rate is Capped at what percentage?
-20%
Sheets, bedspreads, mattress covers, linens, and uniforms for food service personnel, organizational clothing and other similar non-personal items are chargeable to what fund?
-OPTAR
What are the 9 methods to procure ship’s store stock?
a. Requisition from excess stock lists
b. Requisition to OSO
c. Requisitions to the Marine Corps
d. Purchase orders under ASL
e. Purchase orders under ACB
f. Purchase orders under Foreign Merchandise Programs
g. Purchases using simplified purchase procedure (Special DD 1155)
h. Purchases from Navy Exchanges
i. Emergency purchases from commercial sources
What fund is used to procure Laundry and Barber supplies?
OPTAR
Which log requires the date dealer’s bill was forwarded for purchase?
Purchase Order Log
What are the procurement serial numbers for purchase orders?
9700-9899
What are the procurement serial numbers for requisitions?
9900-9999
At what time will the serial numbers actually begin at 9700 for purchase orders and 9900 for requisitions?
At the beginning of each fiscal year
How many primary sources for procurement are available for ships store items in the US?
3 (ACB, ASL, FISC)
Supplies used in the laundry are procured from what source?
FISC
Name 2 items that have National Stock Numbers (NSN)?
a. Standard stock laundry chemicals,
b. Q-cog ships store stock
What are the sources for National Stock Numbers?
a. NAVSUP 4998 (CARGO), ch 2
b. NAVSUP 4400 (Afloat Shopping Guide)
While on deployment, you should use what publication to requisition most of your ship’s store stock and laundry supplies?
NAVSUP P-4998 (CARGO)
UNREP requests must be sent to whom to be included on the Logistics Report (LOGREP)?
SUPPO
What 2 documents are used for requisitions for ships store stock?
DD1348-1A or DD 1149
After Initial preparation, the DD1348-1A will be distributed how?
a. Original- Issuing Activity
b. Copy- WF1 c. Copy- WF2
Who creates the DD1149 for requisitions?
Requesting Ship
Which ship’s DD1149 becomes the accountable document?
Transferring Ship (not requesting)
A copy of the transferring ship’s DD1149 will go in what 2 files upon receipt of the material?
a. WF1
b. WF2
After initial preparation, the DD1149 will be distributed how?
a. Original & 3 copies- Transferring ship
b. Copy- WF1
c. Copy- WF2
Ships store stock should be requisitioned from where prior to any other method?
Other ships Excess stock list
Who publishes the lists of excess ship’s store stock available in their area?
TYCOM, NEXCOM, and Fleet Assist
The procurement of Excess Stock is accomplished as what type of transaction?
Transfer between Supply Officers (OSO)
What is the pricing of items of excess stock?
Mutually agreed upon price
Who declares Items of ship’s store stock in excess?
Other commands or Offices of the Navy Department
Items declared in excess will NOT be transferred to the NWCF or sold in the ships store unless specifically authorized by whom?
NAVSUPSYSCOM
The transfer method differs from the requisition method primarily in accounting for what?
The receipt
The DD1149 may be used as a procurement document to obtain ship’s store stock from what 3 sources?
a. General Stores
b. General Mess
c. Other Supply Officers (OSO)
What are the functional account numbers for General Stores?
Credit- 13000
Charge- 51000
What are the functional account numbers for General Mess?
Credit- 73170
Charge- 51000
When transferring to the general mess, the FSO is required to submit the DD 1149 to who for approval?
BUPERS
The amount of transfer to general mess is limited to what amount?
$2,500 (sm ships) $5,000 (lg ships)
After the requisition for general stores material is received who approves the transfer?
Supply officer
Who approves transfers from General Mess?
FSO
The quantity received from general stores/general mess will be posted where?
Stock record card
What are 2 examples of requisitions to Shore Supply Activities?
a. CONUS and Hawaii
b. FISC
What type of items is ordered from INCONUS and Hawaii Shore Supply Activities?
Laundry & Cost of Ops
When deployed, ships may submit requisitions to FISC’s or CLF ships for items listed in what manual
NAVSUP 4998 (CARGO)
What information is required on receipt documents for requisition to the Marine Corps and other government department before they can be signed?
a. Date of receipt
b. Unit Price
c. Extensions
d. Totals
e. Authority for transfer
