Expenditures (P-487) Flashcards
What are six ways to expand merchandise?
- Transfer to OSO
- Transfer to Other Appropriation
- Bulk Sales/Cash Refunds
- Cost of operations
- Survey
- Credit Memo
What forms will be used for expenditure transactions?
-DD form 200 (report of survey)
-DD form 1149 (requisition and invoice shipping
document)
In the event of loss stock in shipment or stock damaged by water, oil, fire or other similar cause’s surveys will be charged to what fund?
-NWCF
In the event of theft or items that are shopworn or that have no resale value due to damage or deterioration regardless of dollar value will be charged to what fund?
-SSPN
Who has full responsibility for surveys?
-C.O.
What are Large Value Surveys?
-items that are less than $10,000 to be surveyed
Who may survey Large Value Surveys?
-Supply Officer
What are Small Value Surveys?
-items that are $500 or more to be surveyed
Who may Survey Small value surveys?
-Sales Officer
Who may not be appointed as Surveying Officer?
-Sales Officer
Who may be appointed as Surveying Officers?
-Commissioned Officer, Warrant Officer, or E7 or above
The Sales Officer will create a new DD Form 200 in Rom completing at least what following blocks?
- Survey Type
- Reason
- Items to be surveyed
The surveying officer will record the findings and recommendations of the review in what block of the DD Form 200?
-Block 14
- For SSPN Surveys not requiring a Surveying officer who will type the following statement in block 14 of the DD form 200 “I have seen the above merchandise and ordered it destroyed”?
-Sales Officer
- Either the Sales officer or Supply officer will sign what block depending on delegated authority from the C.O.?
-Block 15
The approving officer will sign what block of the DD Form 200?
-Block 18
After approval who will review and confirm the survey in Rom?
-Sales Officer
Ship’s store stock previously surveyed as missing in shipment may be received by what inventory?
-Spot Inventory
Who creates the requisition order when transferring to OSO?
-The Requesting Ship
Once material is received who will sign and date the original DD form 1149 an return it to the transferring ship?
-The Requesting Ship
Transfers to OSO will be summarized on the Navcompt 176 when?
-At the end of the accounting period
Ship’s store stock will not be transferred to foreign governments without specific approval from whom?
-Naval Supply Systems Command
Issues of ship’s store stock will be made at what price?
-Cost
Issues of Health and Comfort issues are authorized by whom?
-Navregs
Issues to personnel in confinement will be in accordance with what manual?
-SECNAV 1640.9
T/F Tobacco is considered a health and Comfort Item?
-True
Issues of ships store stock items, other than clothing will not exceed what amount per month at retail price?
-$50.00 (use to be $35)
Who will approve all health and comfort issues by signing the original and five copies of the DD form 504?
-C.O.
Issues of clothing items to a prisoner will be expended from what fund? But charged to what fund?
- NWCF
- OPTAR (Charged)
When a prisoner is undergoing treatment aboard a hospital ship who will determine rather or not the prisoner will receive health and comfort?
-The ward medical officer
What are the only items authorized to be issued to general mess?
-Only beverages and individual size servings of food items.
Issues to general mess will be expended at what price and from what location?
-Cost price /Bulk Storeroom
When issuing to general mess what functional accounts are credit and charged?
- Credit 51000
- Charge 73170
Upon completing and confirming of the issue General Mess the amount of the issue will be posted to what line of the NC 153?
-B10 (Issue to use and other Appropriation)
Issues to ships use are charged to what fund?
-Optar
What may be issued to food service personnel as organizational clothing?
-T-shirts bearing ships identification
Ships plaques will be procured for stock only after approval from whom?
-NEXCOM
On ships using Material Financial Control System (MFCS) issues to ships use will be processed as what type of transfers?
-Transfer to OSO
When issuing to general stores what functional accounts are credit and charged?
- Credit 51000
- Charge 13000
Issues to the Marine Corps will be reported on what line of the NC 153?
-B10 (Issues to ships use and other appropriation)
In accordance with what NAVREGS, Article may merchant ships in distress be issued items of ships store stock including non-distinctive clothing?
-NAVREGS 1144
Articles of clothing for burial of the dead will be issued on request from what personnel?
-C.O./Medical Officer
What does the acronym “AAA’’ stands for?
-Automated, Accounting, and Adjustment
How often will the sales officer review the B22 report to monitor the differences?
-Weekly
Any significant change to the B22 report not able to be explained should be reported to whom?
-NEXCOM
What is known as a reduction in a previously established retail price of an item of merchandise?
-Markdown
What is the percentage of Initial markdowns?
-25%-50%
Who may increase or decrease the retail price to reflect the ships markdown policy and need to sell the merchandise?
-Sales Officer
The cost of markdowns is chargeable to whom?
-Individual Ship’s Profits
How many Markdown groups are there?
-3
What is markdown group 1, 2, and 3?
- group1- Jewelry (Just)
- group2-Food (For)
- group3-Uniform (U)
Markdown group1 merchandise should be taken when the merchandise becomes how many months old?
-6 months
What is a voluntary reduction in the retail price of an item to a price equal or below its average cost price?
-Retail Markdown
If the retail price is below the average cost price, the item will generate what type of profit?
-Negative Gross Profit
What is the preferred method to return ship store stock to a vendor?
-Cash Refund
All merchandise returned to vendors will be returned from what location?
-Bulk Storeroom
If after how many days a refund check or vendor’s credit invoice has not been received and difficulties are encountered assistance from Nexcom should be requested?
-60 days
At the end of the accounting period, if a credit memo has not been received, the merchandise will be carried as part of what type of inventory?
-Bulk Inventory
Credit invoices provided to ships from vendors will be included in what sent to DFAS?
-Monthly Transmittals
ROM will post the cash refund to the Cash Sales invoice as a bulk sale to what line of the NC153?
-B12 (Bulk Sale)
