General Operating Procedures (P-487) Flashcards
T/F Insignia items for Navy uniforms will not be sold to customers who are not authorized to wear them?
-True
The sale of emblematic items is authorized to the general public when approved by what personal?
-CO
Hours of Sales Outlets and service activities are prescribed by what personal?
-CO
Merchandise display information is given in what Pub?
-Nexcom Pub 90-33
Ships requiring visual merchandise support services should contact who for assistance?
-NEXCOM (Ships Store Program)
Display Aids for visual merchandising are contained in what document?
-NEXCOM Pub 90-33
The cost of display aids will be charged to what?
-Individual Ships Profits
To procure display Aids you should notify whom?
-NEXCOM
Who will review the operation of the ship store on a frequent basis to ensure its operation in an efficient manner?
-Sales Officer
Retail prices for ship store stock will be set by what over cost price?
-Markup
What has the capability to automatically compute the markup for ship store items based on the cost price and retail department assigned?
-ROM II
Except for mandatory priced items, who may override the Rom system markup by entering the desired selling price?
-Sales Officer
Stock items will have a markup of either what two percentages?
-6%or 15%
A mandatory 6% Markup will be applied to what departments?
-Toiletries (D1) 11000, Sundries (D3) 12000, and Uniforms (E-1) 53000
What will automatically compute a 6% Markup when merchandise is assigned to these departments?
-ROM II
What will automatically compute a 15% Markup when merchandise is assigned to these departments?
-ROM II
Cigarette/tobacco materials must be priced in accordance with current price bulletin published by whom?
-NEXCOM
Who will manually override the Rom System with the approved prices?
-Sales officer
The Markup of Canned Drinks sold through vending machines has a suggested minimum but have no greater than what percentage?
-35%-55%
What will compute the average cost price of all items by averaging the cost of on hand items with the cost of new items to determine the new average cost?
-ROM II
What is an increase in a previously established retail price of an item of merchandise?
-Mark-ON
When approved by whom may the new retail price be changed on the stock record card?
-Sales Officer
What is a reduction in a previously established retail price of an item of merchandise?
-Markdown
What document shows guidelines for use of Official Representation Funds (ORF), and the purchase of Mementos for presentation to foreign dignitaries and other officials?
-SECNAVINST 7042.7
Who has the authority to change Retail Prices?
-Sales Officer
Procedures for acceptance and handling of Navy Cash Card Sales are contained in what document?
-Navsup Pub 727 CH 7
Access to cash registers will be limited to personnel approved by what individual?
-Sales officer
Who is responsible for scanning the items correctly, and ensuring that the navy cash card transactions are processed correctly?
-Ship Store Operator
All Navy Cash Card transactions will be processed through what device at the time of the sale?
K22
Access to the K22 will be limited to personnel approved by what individual?
-Sales Officer
Who will have the capability to generate Daily reports from the ships store office to compare with the Navy Cash Reports received from Disbursing?
-Sales Officer
The K22 has the capability to work in what mode incase system is down?
-Offline
Who is responsible and accountable to the Navy Department for Official Electronics funds in the Officers?
-Sales Officer
Who is not authorized to make any disbursement other than to transfer Ships Store Funds to a disbursing officer?
-Sales Officer
All Navy Cash sales Transactions in sales outlets will be processed through what at the time of sale?
-Cash Register
Cash Registers will be procured with what fund
-OPTAR
If Optar funds are insufficient, who may authorize the purchase using individual ship’s store profits?
-Sales Officer
Who has the authority to change the receipt threshold amount at the cash register to eliminate printing of a receipt below the threshold amount?
-Sales Officer
Who will maintain control of the cash register key?
-Ship Store Operator
The duplicate cash register key will be kept where?
-Sealed in an envelope in the Sales Officer Safe
Bulk sales are sold at what price?
-Cost
Bulk Sales will be made using what document?
-DD Form 1149
Under no circumstances will bulk sales be processed through what type of outlet?
-Retail
Cash collected from each bulk sale will be deposited with what personnel?
-Disbursing Officer
Refunds will be done where?
-Sales Office (Ship Store Office)
Who is responsible for comparing the EPOS cash over/short detailed report with the Navy cash EOD Merchant Summary report for the ships store received from the disbursing office?
-Sales Officer
Who will ensure that all vending machine cash totalizer’s/ meter readings are made and compared to the Navy Cash EOD Merchant Summary report when Reconciling Navy Cash Sales?
-Sales Officer
What personnel will read and verify meter readings per TYCOM direction?
-SalesOfficer
Who will verify that the Navy Cash report equals the amount entered in ROM?
-Sales Officer
All differences between the Navy Cash Reports and Rom II will be investigated following the procedures outlined in what pub?
-Navsup Pub 727 CH7
Who will compare the Navy Cash Monthly Merchant and end of month shore summary reports with the Rom II reports prior to preparing the Monthly cash sales invoice memorandum?
-Sales Officer
Who will verify that the end of month and monthly transaction reports equals the amounts entered into ROM for the month?
-Sales Officer
Who will compare the DD form 1149 with the Navy Cash Monthly Merchant and monthly shore summary reports?
-Sales Officer
What will be submitted to the disbursing officer on or before the first working day of the month?
-DD Form 1149 (Credit Memo)
Retail stores sell how many type of items? And what are they?
-Two/Basic Necessity type items/Semi Luxury type items
Navy Cash Transactions will be verified by whom or designated assistant at the end of the day?
-Sales Officer
The sales officer or designated assistant will compare the Navy Cash Merchant Summary report with what two lines on the NC153?
-C02 (Retail Cash Collection), C03 (Drink Vending Collections)
Who will conduct an end of till export and turn diskette over the CCA?
-Ship Store operator
For Navy Cash Transactions who will conduct an end of till import and then an end of till reconciliation in Rom?
-CCA
All merchandise is received where?
-Bulk Storeroom
Who will examine all overages and shortages of $5.00 by reviewing the EPOS cash over/ short detail report and the Navy Cash Merchant Summary Report printed from the disbursing office?
-Sales Officer
Sanitary Requirements are covered in what document?
-Navmed P-5010
A copy of sanitary inspections will be filed in what file?
-WF-3 (Correspondence)
Any Retail outlet which does not use Epos cash will be set up as what type of outlet?
-NON-EPOS
Cash Meter readings will be recorded on what document?
-Navsup P-469 (Cash Register Record)
What will be installed in each vending machine to monitor the efficiency of each machine?
-Cash Meter Readings
The difference between the meters reading on the day cash is collected minus the previous days reading will equal what report for vending machines?
-Navy Cash Merchant
When in port or at sea, Navy Cash Sales transactions from vending machines will be recorded where?
-ROM
All canned Drink Purchases and/ or requisitions will be received where?
-Bulk Storeroom
Any difference between book inventory and actual inventory is considered what?
-Cost of Sale
Coffee Bars should include what services?
-Basic Services
What will be used to maintain desired profitability?
-Cost control Spread Sheets
Coffee Bar Sales will be recorded with what device?
-K22
What personnel will establish a system of cost control that is positive and can be adapted to the needs of their operation?
-Individual Ship’s Store Officer
The Gross profit for Coffee products will be between what two percentages?
-50%-80%
What will show the gross profit that will be generated by product?
-Cost Control Cards
Coffee bars will be established as what store number, and set up as what type of outlet?
-#9100/ Non EPOS
Coffee bar products will be stored where?
-Bulk Storeroom
Items needed for the coffee bar will be charged to what line of the NC 153?
-Cost of Operations Retail (B22)
What will show the profit generated by each sale and the sales profits and gross profit for the month?
-Profit Calculators
All Consumable items used to produce a coffee or cold drink will be expensed as?
-Cost of Ops Retail (B22)
The sale for coffee products will show where on the NC 153?
-Back of NC 153 under (Collections)
All inventories will be received where?
-Bulk Storeroom
T/F coffee bars are allowed to be operated by more than one person?
-True
When authorized by the CO who will set the business hours and conditions under which the barbershop may be used?
-Supply Officer
All sanitary instructions, requirements, and practices are defined in what document?
-Navmed P-5010
Supplies used to operate the barbershop will be requisitioned using what funds from the Supply Officer?
-OPTAR
A representative of the medical department will inspect barbershops at least how often?
-Quarterly
Every Barber must receive a physical examination from the medical officer at least how often?
-Annually
Barbershops must have what to allow the barber to wash their hands and maintain sanitation?
-Hot and cold running water
Non-Metallic items will be immersed in what solution before use on the next customer this solution must be changed how often?
-Barbicide/ Daily
Laundry Facilities will be adequate to process how many pounds per accommodation per week?
-24 pounds
Normally one person for every what amount of crewmembers will be assigned to laundry?
-75-100
Who will review laundry logs weekly and initial them after reviewing?
-Sales Officer
Supplies used to operate the laundry will be requisitioned using what funds from the supply officer?
-Optar
The requirements of the Navy’s Heat Stress program are contained in what document?
-OPNAV 5100.20
A hanging dry bulb thermometer reading will be taken how many hours when the laundry is in operation?
-Four Hours
Laundry personnel will notify what personnel when the temperature exceeds 90F?
-Sales Officer/Medical Officer
Who should be familiar with the PMS requirements for ships store equipment?
-Ship Store Supervisors
Only what personnel will be permitted to make repairs other than routine adjustments?
-Qualified maintenance personnel
Minor equipment is those items which do not exceed how much in unit cost?
-$100.00
Major equipment and fixtures are those items, which exceed how much in unit cost?
-$100.00
Who will carefully examine all machinery for lose nuts, bolts, parts, connections, etc before beginning operations?
-The Operators
Who will inspect all sales outlets and service activities at least one each business day to validate that all sanitary regulations are being followed?
-Sales Officer
Emblematic items may be sold to the CO at what price when items are to be provided as gifts or mementos for official purposes?
-Cost
Ensuring the retail prices for items in the sales outlets are consistent with guidelines stated in the P-487 is the responsibility of what individual?
-Sales Officer
