Scope Mgmt Input/Output Definitions

Question 1

Accepted Deliverables

Answer 1

Deliverables that meet the acceptance criteria are formally signed off and approved by the customer and sponsor.

Question 2

Change Requests

Answer 2

If during the course of executing the project, issues develop that require a change to the scope, budget, or schedule, or quality, then change requests are developed. Note that the change requests are made in the Executing Progress Group, but are evaluated and either accepted or rejected as part of the Monitoring & Controlling Progress Group. If they are accepted, these changes get fed into the Executing Progress Group once again.

Question 3

OPA

Answer 3

Written procedures, policies, and guidelines that are used by the company to guide all operations, including projects. Lessons learned would be an important part of OPA.
Think of the operational process assets as the “hard copy” (written procedures)

Question 4

Project Charter

Answer 4

A document issued by the project initiator or sponsor that formally authorizes the existence of a project, and provides the project manager with the authority to apply organizational resources to project activities. “Green Light” document.
Important elements of the Project Charter include:
• Project purpose or justification
• Project requirements, assumptions and risks (high-level)
• Measurable objectives
• High-level schedule and budget summary
• Project manager assigned to project
• Sponsor approval

Question 5

Project Document Updates

Answer 5

Any time there has been a change that will impact the project it must be documented and the stakeholder’s must be informed.

Question 6

Project Management Plan

Answer 6

A formal, approved document that defines how the project is executed, monitored, and controlled. It will be composed of one or more subsidiary management plans and other planning documents.

Question 7

Project Management Plan Updates

Answer 7

If the project management plan is changed or the performance baseline is changed, then updates to these are made.

Question 8

Project Scope Statement

Answer 8

The project scope statement contains the following:
1.Project scope description
Characteristics of the product, service or result to be produced by the project.
2.Product acceptance criteria
The criteria for acceptance of the completed product, service, or result.
3.Project deliverables
The product, service, or result of the project plus reports of the management of the project.
4.Project exclusions
What is agreed to be out of scope for the project.
5.Project constraints
Constraints on the project scope, predetermined budget, imposed completion and/or schedule milestone dates,
6.Project assumptions
Assumptions associated with the project scope.

Question 9

Requirements Documentation

Answer 9

The whole purpose of this process is to take high-level requirements and make them more detailed.
The requirements document describes how individual requirements meet the business need for the project. The document lists all the requirements categorized by stakeholder and priority.

Question 10

Requirements Management Plan

Answer 10

This plan documents how the requirements will be analyzed, documented, and managed throughout the project.

Question 11

Requirements Traceability Matrix

Answer 11

This matrix lists the requirements to their origin (i.e., from which stakeholder) and traces them throughout the project life cycle to see if they have been met. It also can link the requirements to the business and project objectives. Finally, it can provide a structure for managing changes to the product scope.

Question 12

Scope Baseline

Answer 12

The scope baseline is a component of the PM Plan. Components of the scope baseline include:

• Project Scope Statement: this includes the product scope description, the project deliverables, and defines the product user acceptance criteria.
• WBS: this defines each deliverable and the decomposition of the deliverables into work packages.
• WBS Dictionary: this has a detailed description of work and technical documentation for each WBS element.

Question 13

Stakeholder Register

Answer 13

A Stakeholder Register is a project management document, which contains the information about all project stakeholders. It identifies and lists the people, group and the organizations impacted by the project.

Question 14

Validated Deliverables

Answer 14

These are deliverables whose quality has been validated as for correctness as to the quality control standards. These validated deliverables are then sent to the customer for their acceptance

Question 15

WBS

Answer 15

A deliverable-oriented hierarchical decomposition of the work to be executed by the project team to accomplish the project objectives and create the required deliverables. It organizes and defines the total scope of the project.

Question 16

WBS Dictionary

Answer 16

The WBS dictionary gives more detailed information on the components of the WBS, including who is responsible for doing the work, the cost estimates for doing that work, etc.

Question 17

Work Performance Information

Answer 17

Information and data, on the status of the project schedule activities being performed to accomplish the project work. Information includes:

• Status of deliverables
• Implementation of change requests
• Corrective & Preventive actions/ Defect Repair
• Status of work completed
• Achieved value of technical performance measures

Question 18

Work Performance Measurements

Answer 18

Work performance measurements are used to produce project activity metrics to evaluate actual progress as compared to planned progress. These metrics include:
-	Planned vs. Actual
o	Technical Performance
o	Schedule Performance
o	Cost Performance