Procurement Mgmt Input/Output Definitions

Question 1

Activity Cost Estimates

Answer 1

These are quantitative assessments of the probably costs required to complete project work. Can be presented in detailed or summary form and will usually contain:

• Direct Labor
• Materials
• Equipment
• Services
• IT, etc.

Question 2

Activity Resource Requirements

Answer 2

This is an output of the process 6.3 Estimate Activity Resources. This contains the preliminary requirements for the people needed on the project. This is elaborated as part of this process.

Question 3

Approved Change Requests

Answer 3

Perform Integrated Change Control (process 4.5) is where requests for changes are approved or rejected. Approved change requests are scheduled for implementation by the project team. Approved change requests are changes to expand/reduce project scope or a modification of policies.

Question 4

Change Requests

Answer 4

If during the course of executing the project, issues develop that require a change to the scope, budget, or schedule, or quality, then change requests are developed. Note that the change requests are made in the Executing Progress Group, but are evaluated and either accepted or rejected as part of the Monitoring & Controlling Progress Group. If they are accepted, these changes get fed into the Executing Progress Group once again.

Question 5

Closed Procurements

Answer 5

The buyer provides the seller with formal written notice that the deliverables have been received and approved, and that the contract has been completed.

Question 6

Contract

Answer 6

A contract is a mutually binding agreement that obligates the seller to provide the specified product or service or result and obligates the buyer to pay for it.

Question 7

Cost Performance Baseline

Answer 7

A specific version of the time-phased budget used to compare actual expenditures to planned expenditures to determine if preventive or corrective action is needed to meet the project objectives.

Question 8

EEF

Answer 8

This is the “company culture”, or factors that are external to the project but which influence the project’s success. These can include the company databases and, in particular, the project management software used by the company. Think of them as “soft copy” (software and the company culture or “unwritten rules” that govern how work is done).

Question 9

Make-or-buy Decisions

Answer 9

This documents the conclusion of the decision regarding which products, services, or results of the product will be acquired from outside the project organization as opposed to being performed internally by the project team. This includes not just issues of cost, but issues of risk as well.

Question 10

OPA

Answer 10

Written procedures, policies, and guidelines that are used by the company to guide all operations, including projects. Lessons learned would be an important part of OPA. Think of the operational process assets as the “hard copy” (written procedures)

Question 11

Performance Reports

Answer 11

Performance reports communicate project performance and status information with regard to scope, schedule, cost, quality, resources and risks to various stakeholders as per the Communication Management Plan. They provide summarized project status, forecasts, EV information, variance analysis, seller performance reports, significant achievements, status of risks, and project issues.

Question 12

Procurement Contract Award

Answer 12

A procurement contract is awarded to each selected seller.

Question 13

Procurement Documentation

Answer 13

This includes the procurement contract, technical documentation, and other work performance information.

Question 14

Procurement Documents

Answer 14

These are the documents used to solicit proposals from prospective sellers. These may include a Request for Information (RFI), Invitation for Bid (IFB), Request for Proposal (RFP), and/or Request for Quotation (RFQ).

Question 15

Procurement Management Plan

Answer 15

The document that describes how procurement processes from developing procurement documentation through contract closure will be managed.

Question 16

Procurement Statements of Work

Answer 16

The Statement of Work or SOW defines only that portion of the project scope which is to be included within the related contract. It describes the item to be procured in sufficient detail to allow prospective sellers to determine if they are capable of providing it. The SOW is included in the procurement documents

Question 17

Project Documents

Answer 17

• Project documents that are considered include:
  o Risk register
  o Risk-related contract decisions

Question 18

Project Management Plan

Answer 18

A formal, approved document that defines how the project is executed, monitored, and controlled. It will be composed of one or more subsidiary management plans and other planning documents.

Question 19

Project Management Plan Updates

Answer 19

If the project management plan is changed or the performance baseline is changed, then updates to these are made.

Question 20

Project Schedule

Answer 20

The project schedule contains information on required timelines or mandated deliverable dates. This can be in the form of a bar chart, project schedule network diagram, and/or a milestone chart.

Question 21

Qualified Seller List

Answer 21

This is a list of sellers who have been qualified as sellers on previous projects with the company.

Question 22

Requirements Documentation

Answer 22

The whole purpose of this process is to take high-level requirements and make them more detailed.
The requirements document describes how individual requirements meet the business need for the project. The document lists all the requirements categorized by stakeholder and priority.

Question 23

Resource Calendars

Answer 23

A calendar of working days and nonworking days that determines those dates on which each specific resource is idle or can be active. Typically defines resource specific holidays and resource availability periods.

Question 24

Risk Register

Answer 24

The risk register identifies each risk, indicates the chances and what impact it would have on the project if the risk were to occur, and identifies potential responses to that risk.

Question 25

Risk-Related Contract Decisions

Answer 25

Decisions to transfer risk, such as agreements for insurance, services, etc. are selected in this process. This may happen as a result of mitigating or transferring part or all of the risk involved in part of the project. The contract type selected also provides a mechanism for sharing risks.

Question 26

Scope Baseline

Answer 26

The scope baseline is a component of the PM Plan. Components of the scope baseline include:

• Project Scope Statement: this includes the product scope description, the project deliverables, and defines the product user acceptance criteria.
• WBS: this defines each deliverable and the decomposition of the deliverables into work packages.
• WBS Dictionary: this has a detailed description of work and technical documentation for each WBS element.

Question 27

Selected Sellers

Answer 27

The sellers are those selected based on the evaluation of their proposal or bid.

Question 28

Seller Proposals

Answer 28

The proposals by the sellers form the basic information used to select one or more successful bidders.

Question 29

Source Selection Criteria

Answer 29

These criteria include such things as the risk involved, the overall cost, the financial capacity of the seller, intellectual property issues, etc.

Question 30

Teaming Agreements

Answer 30

Teaming agreements are legal contractual agreements between the parties to form a partnership or joint-venture. The agreement defines the roles for both parties. Whenever the new business venture ends, the teaming agreement ends. This will affect the planning process heavily in scope of work, competition requirements, and other critical issues by predefining the work to be done.

Question 31

Work Performance Information

Answer 31

Information and data, on the status of the project schedule activities being performed to accomplish the project work. Information includes:

• Status of deliverables
• Implementation of change requests
• Corrective & Preventive actions/ Defect Repair
• Status of work completed
• Achieved value of technical performance measures