Communication Mgmt Input/Output Definitions Flashcards
Budget Forecasts
Either a calculated EAC value or a bottom-up EAC value is documented and communicated to stakeholders. EAC or the estimate to completion is calculated using one of the formulas
EAC = AC + (BAC – EV)
EAC = AC + (BAC – EV)/CPI
EAC = AC + (BAC – EV)/CPI*SPI
Change Log
A change log is used to document changes that occur during project. The impact of these changes in terms of time, cost, risk, etc. must be communicated with the appropriate stakeholders.
Change Requests
If during the course of executing the project, issues develop that require a change to the scope, budget, or schedule, or quality, then change requests are developed. Note that the change requests are made in the Executing Progress Group, but are evaluated and either accepted or rejected as part of the Monitoring & Controlling Progress Group. If they are accepted, these changes get fed into the Executing Progress Group once again.
Communication Management Plan
This gives the stakeholder communication requirements, as well as details regarding the frequency, means, and format of the communications. It includes guidelines and templates for project status meetings, project team meetings, e-mail, and online or electronic meetings. This is a subsidiary to the overall PM Plan.
EEF
This is the “company culture”, or factors that are external to the project but which influence the project’s success. These can include the company databases and, in particular, the project management software used by the company. Think of them as “soft copy” (software and the company culture or “unwritten rules” that govern how work is done).
Issue Log
This documents and monitors the resolution of issues. This is used to maintain a constructive working relationship with the various stakeholders.
OPA
Written procedures, policies, and guidelines that are used by the company to guide all operations, including projects. Lessons learned would be an important part of OPA. Think of the operational process assets as the “hard copy” (written procedures)
Performance Reports
Performance reports communicate project performance and status information with regard to scope, schedule, cost, quality, resources and risks to various stakeholders as per the Communication Management Plan. They provide summarized project status, forecasts, EV information, variance analysis, seller performance reports, significant achievements, status of risks, and project issues.
Procurement Documents
This includes the procurement contract, technical documentation, and other work performance information.
Project Charter
A document issued by the project initiator or sponsor that formally authorizes the existence of a project, and provides the project manager with the authority to apply organizational resources to project activities. “Green Light” document.
Important elements of the Project Charter include:
• Project purpose or justification
• Project requirements, assumptions and risks (high-level)
• Measurable objectives
• High-level schedule and budget summary
• Project manager assigned to project
• Sponsor approval
Project Document Updates
Any time there has been a change that will impact the project it must be documented and the stakeholder’s must be informed.
Project Management Plan
A formal, approved document that defines how the project is executed, monitored, and controlled. It will be composed of one or more subsidiary management plans and other planning documents.
Project Management Plan Updates
If the project management plan is changed or the performance baseline is changed, then updates to these are made.
Stakeholder Management Strategy
This includes identification of key stakeholders, level of participation in the project for each stakeholder, and potential strategies for gaining their support.
Stakeholder Register
A Stakeholder Register is a project management document, which contains the information about all project stakeholders. It identifies and lists the people, group and the organizations impacted by the project.
