RESOURCE MANAGEMENT Flashcards
It may be a human resource or employee a financial resource a product to be sold or obtained, skills, technology information, or elements for production
Resource
A resource may be:
Human resource or employee
Financial resource
Product to be sold or obtained
Skills
Technology information
Elements for production
The data required for effective resource management includes:
Demand for resources
Available resources
How the resources will fit into the demands or what is required of resources
It must be used to the maximum capacity for the minimum amount of cost
Resources
It should be allocated assigned or distributed resources in a fear and balance manner
Tasks
Remember resources can be_or_like equipment or office space. It’s everything, in fact,____to complete the project
Human or non-human
That has a cost required
Just like every other aspect of project management when you’re scheduling your resources you want to first start with a plan
Resource plan
Make a detailed list of all resources you think are needed to complete the project
Resource plan
In this process you involve others as certain team members might require additional resources than what you expect
Resource plan
In this process you need to be sure to include an identify essential and non-essential personal and equipment
Resource plan
Resource planning is in short_____
Financial planning
Now that you have a completed list of the resources needed to complete your project you want to get them in some sort of order
Resources break down structure
You can create hierarchies of resources also known as
Resources breakdown structure or RBS
This process provides the basic hierarchies which include at least personnel and preferably all resources on which the project funds will be spent
Resources breakdown structure
With your resources listed in organized you can begin to start defining resources that have various levels of responsibility for completing project task or for the overall project
Responsibility assignment matrix or RAM
Here is where you can clarify the rules and responsibilities over the entire project
Responsibility assignment matrix or RAM
In this process you can break down into who is responsible for doing what tasks, who owns the task, who can help if there are questions about the task, and who needs to stay informed about the progress of the task
Responsibility assignment matrix or RAM
Simple charts with coded letters that define different functions of accountability are based on
R a c i method
RACI means
Responsible
Accountable
Consulted
Informed
You can do this by individual or role depending on the needs of the organization
R a c i method
Simply means when a person is given too much work
Resource overallocation
This process may result in the delay of the accomplishment of the time scheduler allocated for the task to be completed
Resource over allocation
This lead to overtime, which impacts the budget, or can block and even derail a project
Resource over allocation
It is a quick and easy way to view the allocation of your resources and note whether any are
over or under allocated
Resources histogram
In color coding what does overallocation color represent
Red
Refers to a theory that an organization should guard against having all their eggs in one thing basket or Uber reliance on one team to accomplish core work
Resource dependency
In this process you want to plan against an unhealthy dependency on one team or one resource to accomplish the work
Resource dependency
You can mitigate this process by distributing the work across multiple resources or having backup plans if planned equipment resources should become unavailable
Resource dependency
In this process if one team member has too many tasks and not the available time to get it all done they could be blocking other people’s work
Resource dependency
It is a juggling app, whereby you manage resource availability across a project or across multiple projects
Resource leveling
It can be accomplished by extending the duration you had planned for certain tasks to be accomplished by adjusting the start and end dates, depending on whether you have the resources to complete them now or not
Resource leveling
In this process you want to have the right amount of resources for the time you allotted to do the task This is another way to avoid over or under allocating team members
Resource leveling
Enumerate the resource management key terms
Resource plan
Resources breakdown structure
Responsibility assignment matrix
Resource overallocation
Resources histogram
Resource dependency
Resource leveling
In creating resource management plan first you need to note all of your?
Resources, including people, equipment, and materials
Secondly in creating resource management plan you need to figure out what?
How many of those resources are needed to get the project done
Lastly in creating resource management plans what do you need to make?
Schedule for the resources
If ever you’re done creating your resource management plan you need to make sure that you have all the components of a good resource plan which includes:
All the resources necessary to complete the project
Time frames for the planned effort of each resource
Number of each resources you’ll need per day/week/month
Quantity of resource hours required per day/week/month
Identify assumptions and constraints
It is a component of a good resource plan which involves everything from people to machines and even any office space you’ll need. Spend a good amount of time with this list, the more complete it is, the more accurate your schedule will be
All the resources necessary to complete the project
It is a component of a good resource plan which involves noting the duration of time needed for each resource, resulting to have a clear picture of how it will fit into your overall schedule
Time frames for the plant effort of each resource
In this component of good resource plan you want to break your resource needs out on a daily, weekly and monthly rotation to better grasp what you need and when
Number of each resources you need per day / week / month
Up on having the first three components of a good resource plan you’ve figured what you need, but how many hours for each of those resources are you going to allocate over time? What component of a good resource plan is this
Quantity of resource hours required per day / week / month
It is a component of a good resource plan where an assumption is what you think might be true, while the constraints are the schedule, cause and scope of your project
Identify assumptions and constraints
